Background: Due to changes in personnel, facilities and agency reorganizations, periodic updates of State agency contacts are necessary. States have provided the names and telephone numbers of individuals designated to respond to inquiries from other States about UC tax and employer accounts. This directory reflects information provided through June 1993. It replaces the directory attached to UIPL No. 35-92. Changes: When changes occur, the page to be changed should be copied and the changes penned in. Mail or fax the revised page to the appropriate Regional Office. They will update their information and forward the changes to the Unemployment Insurance Service (UIS) National Office for inclusion in the next directory update. Action Required: All SESAs are requested to ensure that a copy of the attached directory is made available to appropriate personnel.

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Background: Program letters, or the five letter series, are considered temporary directives containing instructions or information of a short-term nature which complement one of the five parts of the ES Manual. Rather than rewrite and reissue expiring program letters which still contain relevant information or instructions, the expiration date is extended. Attached is a listing of directives with extended expiration dates for the above period.

References: The National Defense Authorization Act for Fiscal Year (FY) 1994, P.L. 103-160, section 1339 and The National Defense Authorization Act for FY 1995, P.L. 103-337, sections 1136 and 1137. Background: The National Defense Authorization Act for FY 1994 was enacted on November 30, 1993. The National Defense Authorization Act for FY 1995 was enacted on October 5, 1994. Included were amendments to Sections 325 and 325A of Title III of JTPA. Discussion: The amendments to Sections 325 (DCA) and 325A (DDP) essentially focused on three areas: a. Both DCA and DDP may be funded with "funds made available to carry out this section." That means that National Reserve Account funds under Part B of Title III may be awarded and administered in accordance with section 325 and 325A. b. DDP provisions were amended to clarify that the Secretary of Labor is responsible for Federal implementation of Section 325A. c. Eligible workers under both DCA and DDP include workers dislocated as a result of reduction in the export of defense articles and Defense services as a result of United States policy. Both DCA and DDP are administered by eligible grantees with funds awarded by the Secretary according to application guide- lines published in the Federal Register. The amendments clarify and expand the authorities of the Secretary and the eligible grantees, to serve dislocated defense workers with funds under Part B of Title III (the Secretary's National Reserve). Therefore, even though Department of Defense funds for these programs have already been obligated, Title IIIB funds can be used to fund new requests for DCA and DDP pro- grams. The amendments do not require any modifications to existing DCA or DDP grants, and they do not apply to funds under Part A of Title III (formula funds allotted to the States). Action Required: States should take actions necessary and appropriate to advise eligible grantees of the amendments to DCA and DDP under Title III of JTPA. States should also advise eligible grantees to continue preparing and submitting applications for DCA and DDP grants according to applicable guidelines.

Background: Form ETA 9041 is used by the 50 States, the District of Columbia and Puerto Rico, which receive formula funds under the Job Training Partnership Act (JTPA) Title III to serve dislocated workers. Grantees are required to report concerning their expenditures as a condition of the receipt of grant funds.

Background: Form ETA 9041 is used by the 50 States, the District of Columbia and Puerto Rico, which receive formula funds under the Job Training Partnership Act (JTPA) Title III to serve dislocated workers. Grantees are required to report concerning their expenditures as a condition of the receipt of grant funds.

References: None Background: PY 1996 Partnership Plan: Attached is the Partnership Plan that was developed in consultation with Section 401 grantees and Indian and Native American Advisory Council. The plan is comprised of several practical steps for continuing the overall improvement and results of the Indian and Native American Program. Federal Representative (Fed. Rep.) assignments: The three two- member Fed. Rep. teams that were established for PY 1995 remain the same for PY 1996: East Team: Ms. Dawn Bush and Mr. Guy Suetopka (Regions I-V), Midwest Team: Mr. Bob Lunz and Mr. Duane Hall (Regions VI-VIII), and West Team: Ms. Veronica Dabney and Ms. Athena Brown (Regions IX, X, Hawaii and Alaska). PY 1996 Master TAT Conference Calendar: The use of a Master Calendar continues to be necessitated by the need to efficiently use the limited national office and grantee program resources. It also encourages the expansion of technical assistance delivery at the multi-regional level: September/Tampa, Florida - Regions I-V; November/Sioux City, South Dakota - Regions VI-VIII; and February/California - Regions IX, X, Hawaii and Alaska. PY 97 Technical Assistance and Training (TAT): The Department, at the urging of grantees and the Council, will again seek grantee preference on the use of 1 percent or less of PY 1997 program funds for TAT purposes. Fifty-two percent of the grantees favored the use of program funds in PY 1996; however, forty-two percent of the grantees failed to provide a response. Review PY 1996 Partnership Plan TAT Goal for more details. Grant Management by Function: Several DINAP Fed. Reps. were assigned specific area responsibilities in PY 1995 that they continue responsibility for in PY 1996. Please contact the appropriate DINAP team member directly with questions related to: regulations, closeouts, P.L. 102-477, Payment Management System, Performance Standards, and on-site TAT (Mr. Greg Gross). School- to-work and youth issues (Ms. Veronica Dabney). New Directors' Manual (Ms. Dawn Bush). Electronic communications (Mr. Earl Mcletchie). GCMIS data (Mr. Guy Suetopka). Action. Review and assist with implementing the 1996 Partnership Plan's practical steps and goals. Questions: Contact your DINAP Federal Representative Team. THOMAS M. DOWD PAUL A. MAYRAND Chief Director Division of Indian and Native Office of Special Targeted American Programs Programs

Background: The Department of Labor is issuing non-financial reporting requirements for programs funded under Titles II and III of the Job Training Partnership Act (JTPA). These instructions update and replace those published in the Federal Register of November 12, 1992. OMB Approval and Reporting Burden: The SPIR reporting requirements are approved by the Office of Management and Budget (OMB) according to the Paperwork Reduction Act of 1980 under OMB Approval No. 1205-0321 to expire June 30, 1995. Reporting Instructions: The Governor will submit a separate report record for each participant who terminates from a JTPA program, as specified in the attached instructions for preparation of the SPIR. a. Highlights of Technical Changes from JASR/WAPR Line Items. While a number of new items have been incorporated into the SPIR record for JTPA participants, certain line items from the JASR/WAPR have been retained and modified. These are highlights of such line items changes: 1) Age distribution has been changed to "Date of Birth" 2) Education status has been changed to "Highest School Grade Completed". 3) Family status has been expanded to a multi-category item. 4) Handicapped has been changed to "Individual with a Disability", which is a multi-category item. 5) Offender has been changed to a multi-category item. 6) Reading skills below 7th grade level has been changed to "Reading Skills Grade Level or the Reading Skills Raw Test Score". 7) Math skills (an optional JASR sub-item within Multiple Barriers to Employment) has been changed to "Math Skills Grade Level or the Math Skills Raw Test Score" and is a required line item on the SPIR. 8) The Long-term AFDC recipient timeframe has been changed to 36 or more of the 60 months prior to application. NOTE: On the SPIR, the recipient may or may not be receiving AFDC payments at the time of application. 9) Homeless has been expanded to a multi-category item. 10) Pregnant/Parenting Teen (an optional JASR sub-item within Multiple Barriers to Employment) has been changed to "Pregnant/Parenting Youth" and is a required line item on the SPIR. 11) Substance abuse (an optional JASR sub-item within Multiple Barriers to Employment) has been made a required line item on the SPIR. 12) U.C. status has been changed to "Unemployment Compensation Status", which is a multi-category item. 13) Labor force status has been further expanded. 14) Unemployed 15 or more of prior 26 weeks has been changed to "Number of Weeks Unemployed During the Prior 26 weeks". 15) Welfare grant type has been changed to "Public Assistance Recipient" and expanded. 16) Average hourly wage at termination has been changed to "Hourly Wage at Termination". (SPIR information is by individual.) 17) Average weekly earnings of employed at follow-up has been changed for Title II to "Hourly Wage at Follow-up". Average hourly wage at follow-up for Title III has been changed to "Hourly Wage at Follow-up". "Hours worked per week" has been added to complete the information needed to calculate weekly earnings. (These changes were necessary as SPIR information is by individual and to use a common concept here for Title II and III.) 18) Average number of weeks worked in follow-up period has been changed to "Number of Weeks Worked in Follow-up Period. (This change was necessary as SPIR information is by individual.) 19) Average hourly wage - preprogram for Title III has been changed to "Wage of the Job-of-Dislocation (Title III only)". 20) Preprogram wage has been redefined and as a separate line item on the SPIR applies to both Title II and Title III participants. 21) Concurrent participation has been expanded and may apply to both Title II and Title III participants. 22) Appendices, similar to those traditionally included with the JASR/WAPR, have been revised to more closely reflect the structure of the SPIR. Action Required: State Liaisons are requested to distribute the attached instructions to all officials within the State who need such information to implement the SPIR reporting requirements.

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Background: The JTPA Title II Program uses three reporting forms: the JSPR, the JSSR and the JASR. Reporting instructions were transmitted to the States via TEIN 18-88 (JSPR and JSSR) and TEGL 10-89 and TEIN 30-90 and Change 1 (JASR). The JTPA Title III (EDWAA) Program uses two reporting forms: the WQFR and the WAPR. Reporting instructions were transmitted to the States via TEIN 28-88 and Changes 1, 2, 3, and 4. Required Reports: Reporting Periods and Due Dates a. JTPA Summer Performance Report (JSPR) is due in the ETA National Office and Regional Offices by November 15, 1992 for the year ended September 30, 1992. This report is to be submitted on a Statewide basis for Title II-B; b. JTPA Semiannual Status report (JSSR) is due in the ETA National Office and Regional Offices by February 15, 1993 for the 6 months ended December 31, 1992 and by August 15, 1993 for the year ended June 30, 1993. These reports are to be submitted on a Statewide basis for Title II-A (SDA and Governor's Set aside); and c. JTPA Annual Status Report (JASR) is due in the ETA National Office and Regional Offices by August 15, 1993 for the year ended June 30, 1993. This report for Title II-A is to be submitted separately for each Service Delivery Area (SDA) with a separate JASR roll-up of the individual SDA report data. (This JASR statewide roll-up of the individual SDA data should not be submitted by single-SDA States.) d. single EDWAA Quarterly Financial Report (WQFR) for all EDWAA programs in the State is due in the ETA National Office and Regional Offices no later than 45 days after the end of each program quarter (i.e., submitted no later than 11/15; 2/15; 5/15 and 8/15). e. EDWAA Annual Program Report (WAPR) is due in the ETA National Office and Regional Offices by August 15, 1993. This report is to be submitted: separately for each designated Sub state Area (SSA), along with a separate WAPR statewide roll-up of the SSA report data; a separate WAPR covering all Governor's Statewide, regional or industry-wide projects funded under Section 302(c)(1)(B) of Act; and a separate WAPR covering all projects funded under Secretary's National Reserve Grants Section 302(a)(2). Reporting Instructions: a. EDWAA Quarterly Financial Report (WQFR) for Title III in PY 1992 will contain entries for the availability and expenditures of funds granted for PYs 1992, 1991, and 1990. (The life of any unexpended PY 1989 monies or earlier year funding has expired.) The edit checks for the WQFR to be used during PY 1992 are specified in TEIN 28-88. The formula funds edits for Lines 9 and 10 are: Line 9 -- For the reports for the third and fourth quarters, the sum of the entries in Columns A. and B. on this line should equal the entry in Column A., Line 1. (This relationship may or may not exist for WQFR submittals for the first and second quarters. Refer to Sec. 302(c)(2) of the Act). Line 10 -- The sum of the entries in Columns A. and B. on this line should equal the entry in Column A., Line 5. b. submittal of JASR and WAPR statewide roll-ups includes the compilation of averages for certain line items on roll-up reports. Compilation guidance was provided in TEIN 2-90, Attachment A. c. time to time, it is practical for a State to submit reports via FAX to the ETA National Office. The correct number to be used for such submittals is (202) 523-0308, Attention: John Marshall. d. of the complete address for report submittal by mail or other carrier, as provided in the instructions for each required report, will ensure that such submittals are directed to TSVR -- Rm. S-5306. Otherwise, non-receipt by the due date will result in a possible delinquency. e. initially distributed via TEIN 6-91 have been updated for use in preparing the PY 1991 JTPA/EDWAA annual reports and are provided as Attachment A. to this directive. (Outliers for use in development of PY 1992 annual reports will be provided later.) f. for use in preparing PY 1991 and PY 1992 reports are provided as Attachment B. to this directive. (These edits, with the exception of those for the WQFR, are unchanged from PY 1990.) g. determination of registration with the Selective Service System of male program applicants aged 18-26, prior to eligibility determination for JTPA, is discussed in TEIN 24-91. h. reporting for programs funded under the Defense Conversion Adjustment Program (DCAP) and/or the Clean Air Employment Transition Assistance (CAETA) will use the Dislocated Worker Special Project Report (DWSPR) format (ETA 9038). This report and instructions will be provided to recipients upon ETA receipt of final approval from the Office of Management and Budget (OMB). NOTE: Quarterly data for the DWSPR will be prepared on a grant inception-to-date basis, rather than by program year. i. required by the Non-traditional Employment for Women Act (NEW) described in TEGL 5-91 and Change 1 may be captured from the Standardized Participant Information Report (SPIR) database maintained by the States/SDAs. For example, SPIR 13-week post program follow-up information will be acceptable for NEW. j. of JT 2000 Incentive Grant monies to all States was announced in TEIN 27-91. Requirements for reporting of expenditures on a quarterly basis, via the SF 269 Financial Status Report, were provided in the grant award package. k. Final Rule for the Standardized Participant Information Report (SPIR) will be published in the Federal Register during the first quarter of PY 1992. States should be aware that refinements to the Proposed Rule of March 12, 1992 have been made as a result of the public comments received, coordination with other work training programs and comments made at the spring JTPA Performance Standards Conferences. These refinements have been forwarded to OMB as part of their review and approval process. l. on the single 90/30-day period of inactive status specified for termination of participants in the instructions for the JASR, WAPR and SPIR is provided as Attachment C. to this directive. m. necessitated by legislative changes, in the definitions for VETERAN and HANDICAPPED INDIVIDUAL (Individual with a Disability), have been provided as revised pages to the reporting instructions via TEIN 30-90, Change 1 (JASR/JSPR) and TEIN 28-88, Change 4 (WAPR). JTPA Annual Fall MIS Conferences: Discussions regarding the Annual JTPA MIS Fall Conferences have been held with Regional Office staff and the following dates and locations have been determined REGION 1992 LOCATION V & VIII Sept. 15 - 17 Colorado Springs, CO IV, VI, VII Nov. 18 - 20 San Antonio, TX IX & X Dec. 2 - 4 Newport Beach, CA I, II, III Dec. 9 - 11 Warwick, RI As in the past, Federal, State and local MIS staff are invited to attend these meetings. (The Region V & VIII conference has, by tradition, been limited to Federal and State MIS staff members.) Additional conference information and agendas will be forthcoming from the host Regional Offices. Action: State Liaisons are requested to distribute these reporting requirements to all officials within the State who need such information.