Background: Under a Memorandum of Agreement between the Department of Labor (DOL) and the Department of Defense (DOD), DOD is funding SCA demonstration projects as agreed to by DOD and DOL. On May 12, 1992, DOL published an announcement soliciting proposals for SCA demonstration projects. Twelve demonstration grants were awarded and announced on November 12, 1992. The Department is now announcing a second solicitation of DCA demonstration grant applications to establish demonstration projects for workers dislocated or threatened with dislocation due to reduced defense expenditures. -- Demonstration Topics DOL/DOD will consider applications in the following areas: -- Dislocation Aversion -- Increased Worker Mobility -- Community Planning -- Locally Initiated Response -- Eligible Grantees Eligible grantees for demonstration projects under this announcement include States, Title III substate grantees, employers, employer associations and representatives of employees. -- Closing Date The closing date for the receipt of applications for grant awards shall be August 2, 1993, at 2 P.M. (Eastern Time). Action Required: State JTPA or Workers Adjustment Liaisons are requested to distribute the attached Federal Register notice to appropriate officials within the State.

Click on the link below to view, save, or print out the document.

Background: Sections (4) (37) and 203 (b) of the amended JTPA, and item 11 of the Standardized Program Information Reporting (SPIR), have defined program participation as beginning with objective assessment. This will result in a greater number of individuals being defined as participants. At the same time, with program targeting beginning in PY 1993, larger number of hard-to-serve participants are expected to be served by the program. Such participants may begin the assessment process, but terminate from the program before receiving training or other services. To accommodate this situation and ensure that the increased program focus on serving targeted groups will proceed as intended, a change in the way in which performance against required standards is to be measured was referenced in section 628.530 of the JTPA regulations published December 29, 1992. This Information Notice clarifies that reference. Exclusions From Performance Calculations: The following categories of terminees will be excluded from calculating service delivery area (SDA) performance against PY 1993 performance standards: -- Title II-A adults/adult welfare recipients who received only objective assessment (no training or job search assistance) will be excluded from the universe for follow-up and from the follow-up sample itself. Individuals who received skills training and/or job search assistance will be included as usual. -- Title IIC youth terminees who received only objective assessment (no training or job search assistance) will be excluded from the calculation of youth performance measures. Individuals who received any skills training and/or job search assistance will be included as usual. -- The statutory references to "objective assessment" apply only to Title II; there is not provision dealing with "objective assessment" in the Title III legislation. Participants in Title III, that is, those who receive retraining or basic readjustment services under the program, will be included at termination in the universe for follow-up, in the follow-up sample itself, and in the calculation of the Title III entered employment rate. Graphic illustrations of the calculation process, with references to specific SPIR line items, are included as attachments to this TEIN. Implementing Provisions: Other performance standards implementing provisions remain unchanged. Please refer to section 6, TEGL No. 9-89, dated June 29, 1990 for these provisions. State Action: These calculation procedures are effective beginning in PY 1993 (July 1, 1993). States are to distribute this Information Notice to all relevant officials within the State responsible for implementing performance management policies and requirements for Program Year 1993.

Click on the link below to view, save, or print out the document.

References. DINAP Bulletin No. 92-15. Background. The JTRA of 1992, public law 102-367, dated September 7, 1992, made substantive enhancements to JTPA program requirements and administrative systems. Pursuant to the authority provided by section 701(i) of the Amendments, which permits the Department to "establish such rules and procedures as may be necessary to provide an orderly implementation of the amendments . . . ," this bulletin provides guidance on certain programmatic and administrative areas through which the Department intends to assist Section 401 grantees in their implementation of the statutory changes. Revised regulations for the Section 401 program, which will incorporate the statutory changes as well as other changes to enhance the quality of the program, will not be proposed or finalized until after the commencement of Program Year 1993. In addition, these revised regulations will be promulgated only after an extensive review and comment period open to Section 401 grantees and other interested parties. Section 401 grantees must, nonetheless, implement the statutory requirements described below, by July 1, 1993. Policy. The Department will issue new regulations for the Indian and Native American program which conform to the Amendments as soon as possible after July 1, 1993. The current regulations for the Indian and Native American program remain in full force, except in those areas where they have been superseded by the Amendments. Information. Key Amendment provisions of the JTRA are discussed below. Sections quoted from the Act contain the Amendment language applicable to the Section 401 program. This language is followed by guidance. Grantees are expected to review each section of the Act which is applicable to the Section 401 program in its entirety. The key Amendment provisions include the following (where appropriate, citations are provided): A. Plant Relocation. Section 141(c) reads in relevant part: (1) No funds under this Act shall be used or proposed for use to encourage or induce the relocation, of an establishment or part thereof, that results in a loss of employment for any employee of such establishment at the original location. (2) No funds provided under this Act shall be used for customized or skill training, on-the-job training, or company specific assessments of job applicants or employees, for any establishment or part thereof, that has relocated, until 120 days after the date on which such establishment commences operations at the new location if the relocation of such establishment results in a loss of employment for any employee of such establishment at the original location. Guidance: This section of the Act was substantially revised to prohibit the use of JTPA funds to induce or encourage the relocation of a company when such relocations result in the loss of employment at the original location. A ban on use of JTPA funds for 120 days after the commencement of operations at the new location further restricts the use of JTPA funds in such instances. The Department interprets a relocating establishment to mean a business entity, including a successor-in-interest, which is moving any operations from a facility in one labor market area within the United States and its territories to a new or expanding facility in another labor market area. "Commences operations" means the commencement of commercial operations. B. On-the Job Training. Section 141(g) reads in relevant part: (2) On-the-job training authorized under the Act for a participant shall be limited in duration to a period not in excess of that generally required for acquisition of skills needed for the position within a particular occupation, but in no event shall exceed 6 months, unless the total number of hours of such training is less than 500 hours . . . (3) Each on-the-job training contract shall -- (i) specify the types and duration of on-the-job training and the other services to be provided in sufficient detail to allow for a fair analysis of the reasonableness of proposed costs; and (ii) comply with the applicable requirements of section 164 [Fiscal controls; Sanctions]. (4) In accordance with regulations issued by the Secretary, on-the-job training contracts under this Act shall not be entered into with employers who have received payments under previous contracts and have exhibited a pattern of failing to provide on-the-job training participants with continued long-term employment as regular employees with wages and employment benefits (including health benefits) and working conditions at the same level and to the same extent as other employees . . . Guidance: The Amendments provide that on-the-job training (OJT) contract language should contain specific training content in sufficient detail to support costs. OJT is a training option meant to be conducted in the highest skill occupation appropriate for an eligible participant. It is not intended to be subsidized employment for low-skill occupations which need very little training time. Contract duration is to be set at the length of time necessary to be trained in a specific job and which meets the specific training needs of the participant. Additionally, the contract shall not exceed six months duration unless the number of hours of the contract is less than 500 hours. The Department's policy on this provision focuses on legislative language to the effect that the number of reimbursable hours may not exceed the later of six months or 499 hours. In the following reference chart (which reflects the revised policy), the conditions of Column A and Column B must be met for Column C to be true: A B C CONTRACT SPAN CONTRACT SPAN IN HOURS IN MONTHS REIMBURSABLE 1-499 any duration Yes over 499 over 6 No 1-1040* 0-6 Yes * e.g. full-time employment No portion of an OJT contract in excess of six months or 499 hours is reimbursable under the Act as amended. Employers who fail to sustain OJT placements in permanent unsubsidized employment shall be ineligible for future contracts. Employment and OJT contracts, awards and agreements entered into on or before June 30, 1993, are to be used to serve only participants enrolled on or before June 30, 1993, unless the contracts, awards and agreements are modified after June 30th to comply with the Amendments. C. Program Income. The Amendments add to the existing definition of program income the following three categories: (i) receipts from goods or services (including conferences) provided as a result of activities funded under the Act; (ii) funds provided to a grantee in excess of the costs associated with the services provided; and (iii) interest income earned on funds received under this Act. Guidance: Grantees may retain program income only if it is used to carry out grant activities, as per section 141(m) of the Act. Grantees which receive program income from PY 1993 funds must maintain records sufficient to determine the amount of such income received and the purposes for which such income is expended, as per section 141(m)(3) of the Act. D. Employment Generating Activities. Section 141(q) reads: No funds available under this Act shall be used for employment generating activities, economic development activities, investment in revolving loan funds, capitalization of businesses, investment in contract bidding resource centers, and similar activities. Guidance: The Amendments prohibit use of JTPA funds for certain types of employment generating activities. However, grantees may continue to undertake the following types of activities: -- normal employer outreach for participant placement purposes; -- memberships in business associations; -- participation on economic development boards and commissions; -- providing information on JTPA programs to economic development agencies; -- subscriptions to relevant publications; and -- conducting labor market surveys. E. Impairment of Contracts. Section 143(b) reads, in relevant part: (2) No program under this Act shall impair -- (A) existing contracts for services; or (B) existing collective bargaining agreements, unless the employer and the labor organization concur in writing with respect to any elements of the proposed activities which affect such agreement, or either such party fails to respond to written notification requesting its concurrence within 30 days of receipt thereof. Guidance: The Amendment provision, in effect, requires Section 401 grantees to undertake linkages and coordination with both employers and labor unions prior to the commencement of employment and training activities in a facility governed by a collective bargaining agreement. In the absence of a response from either management or labor, the activities may commence after a period of 30 days. F. Grievances. Section 144 reads, in relevant part: (d)(1) If a person alleges a violation of section 143 [Labor Standards] and such person exhausts the recipient's grievance procedure, or the 60-day time period described in subsection (a) [grievance filing deadlines] has elapsed without a decision, either party to such procedure may submit the grievance to the Secretary . . . (2) . . . the Secretary may modify or reverse the decision, or issue a decision if no decision has been issued, as the case may be, after an opportunity for a hearing in accordance with the procedures under section 166 [Administrative adjudication] . . . (f)(1) Except as provided in paragraph (2), remedies available to grievants under this section for violations of section 143 [Labor standards] shall be limited to -- (a) suspension or termination of payments under this Act; (b) prohibition of placement of a participant, for an appropriate period of time, in a program under this Act . . . (c) appropriate equitable relief (other than back pay). (2) In addition to the remedies available under paragraph (1), remedies under this section for violations of subsection (a)(4) [same benefits and working conditions as similarly situated employees], paragraphs (1) and (3) of subsection (b) [no displacement or layoff of current employees], and subsection (d) [Davis-Bacon Act requirements] of section 143 may include -- (a) reinstatement of grievant to the position held prior to displacement; (b) payment of lost wages and benefits, and (c) reestablishment of other relevant terms, conditions, and privileges of employment. (g) Nothing in subsection (f) shall be construed to prohibit a grievant from pursuing a remedy authorized under another Federal, State, or local law for a violation of section 143 [Labor Standards]. Guidance: The basic requirement at Section 144 of the Act, to have and maintain a grievance procedure for complaints and alleged violations of the Act and regulations, was not changed by the Amendments. The Amendments did add new subsections which apply to the handling of alleged section 143 Labor Standards violations. Grantees must modify their existing grievance procedures accordingly to cover such complaints. G. Recordkeeping and Investigations. Section 165 reads, in relevant part: (a)(3) In order to allow for the preparation of national estimates necessary to meet the requirements of subsection (c), recipients shall maintain standardized records for all individual participants and provide to the Secretary a sufficient number of such records to provide for an adequate analysis. (4)(A) Except as provided in subparagraph (B), records maintained by recipients pursuant to this subsection shall be made available to the public upon request. (b) Subparagraph (A) shall not apply to -- (i) information, the disclosure of which would constitute a clearly unwarranted invasion of personal privacy; and (ii) trade secrets, or commercial or financial information obtained from a person and privileged or confidential. (c) Recipients may charge fees sufficient to recover costs applicable to the processing of requests for records under subparagraph (A) . . . . . (b)(3)(A) In carrying out any audit under this Act (other than any initial audit survey or any audit investigating possible criminal or fraudulent conduct), either directly or through grant or contract, the Secretary, the Inspector General, or the Comptroller General shall furnish to the State, administrative entity, recipient, or other entity to be audited, advance notification of the overall objectives and purposes of the audit, and any extensive recordkeeping or data requirements to be met, not fewer than 14 days (or as soon as practicable), prior to the commencement of the audit . . . (c) Each State, administrative entity, and each recipient (other than a subrecipient, grantee or contractor of a recipient) receiving funds under this Act shall -- (1) make readily accessible reports concerning its operations and expenditures as shall be prescribed by the Secretary; (2) prescribe and maintain comparable management information systems, in accordance with guidelines that shall be prescribed by the Secretary, designed to facilitate the uniform compilation, cross tabulation, and analysis of programmatic, participant, and financial data, on statewide and service delivery area bases, necessary for reporting, monitoring, and evaluating purposes, including data necessary to comply with section 167 [Nondiscrimination]; and (3) monitor the performance of service providers in complying with the terms of grants, contracts, or other agreements made pursuant to this Act. (d)(1) The reports required in subsection (c) shall include information pertaining to -- (a) the relevant demographic characteristics (including race, ethnicity, sex, and age) and other related information regarding participants; (b) the activities in which participants are enrolled, and the length of time that participants are engaged in such activities; (c) program outcomes, including occupations, for participants; (d) specified program costs; and (e) information necessary to prepare reports to comply with section 167 [Nondiscrimination]. . . Guidance: In general, grantees will continue to use the current forms and instructions for reporting program and fiscal data. Revision of reporting forms and instructions is under consideration by the Department. Guidance and instructions on any new forms will be issued as necessary. H. Nondiscrimination. The Amendments provide for additional duties for the Department's Directorate of Civil Rights. The JTPA Amendments of 1992 revised section 167 of the Act to require the Secretary of Labor to issue the final regulations to clarify the application of the nondiscrimination and equal opportunity provisions of the JTPA and provide uniform procedures for implementing these provisions. On January 15, 1993, the Directorate of Civil Rights, the DOL agency responsible for enforcing the various Federal nondiscrimination and equal opportunity statutes applicable to federally-assisted programs, issued a final rule to implement the nondiscrimination and equal employment opportunity requirements of the JTPA in 29 CFR part 34. The regulations became effective on February 15, 1993 and were transmitted to Section 401 grantees in DINAP Bulletin 92-22, "Final Rule to Implement the Nondiscrimination and Equal Opportunity Requirements of the Job Training Partnership Act of 1982," April 26, 1993. Guidance: This final rule is in addition to the Department's nondiscrimination and equal opportunity regulations at 29 CFR parts 31 and 32. All three parts are applicable to JTPA, Section 401 programs. In order to eliminate the burden of complying with other overlapping regulatory requirements, 29 CFR part 34 provides that compliance by JTPA grantees with part 34 constitutes compliance with the Department's Civil Rights Act of 1964 title VI regulations (29 CFR part 31) and with specified portions of the Department's Rehabilitation Act section 504 federally-assisted programs regulations (29 CFR part 32, subparts A, D and E). However, 29 CFR part 34 does not incorporate all of the requirements contained in 29 CFR part 32. Therefore, grantees remain responsible for the obligations imposed by subparts B and C and Appendix A of 29 CFR part 32, which pertain to employment practices and employment-related training, program accessibility, and accommodations under Rehabilitation Act section 504. Action. Section 401 grantees should ensure that their transition efforts are consistent with the guidelines found in this bulletin and Title I of the JTPA as amended. The text of the JTPA as amended is provided for reference and/or information purposes. Effective date. July 1, 1993 for JTPA Amendments (the provisions of 29 CFR part 34 were effective on February 15, 1993). Inquiries. Contact your DINAP Federal Representative.

Click on the link below to view, save, or print out the document.

References: (a) Sections 314(c), 315(a) and 315(b) of the Job Training Partnership Act, as amended; (b) Sections 631.14(a), 631.14(b) and 631.20(b)(1) of the JTPA Regulations (Federal Register, September 4, 1994); (c) National Reserve Account Application Guidelines; (d) TEGL No. 10-94, "Needs-Related Payments in National Reserve Account (NRA) Projects under Title III of the Job Training Partnership Act (JTPA)", April 24, 1995. Effective Dates: The statutory and regulatory provision changes described herein are effective for funds appropriated for Program Year 1995 (during the period of availability, or until expended whichever occurs first). Statutory Provisions: The Conference Report from the Committee on Appropriations states that in order to enable States and local communities to deliver efficient and effective Title III readjustment programs, P.L. 103-333 (excerpt attached) adds greater flexibility in three areas. The 1995 Appropriations Act provides-- "that funds used from this Act to carry out title III of the Job Training Partnership Act shall not be subject to the limitation contained in subsection (b) of section 315 of such Act; "that the waiver allowing a reduction in the cost limitation relating to retraining services described in subsection (a)(2) of such section 315 may be granted with respect to funds used from this Act if a substate grantee demonstrates to the Governor that such waiver is appropriate due to the availability of low-cost retraining services, is necessary to facilitate the provision of needs-related payments to accompany long-term training, or is necessary to facilitate the provision of appropriate basic readjustment services; and "that funds used from this Act to carry out the Secretary's discretionary grants under part B of such title III may be used to provide needs-related payments to participants who, in lieu of meeting the requirements relating to enrollment in training under section 314(e) of such Act, are enrolled in training by the end of the sixth week after grant funds have been awarded." Policy: As a result of the P.L. 103-333 and the direction provided in the Conference Report from the Committee on Appropriations, this TEGL provides for the following Title III policy guidance for the administration of PY 1995 funds: a. Supportive Services and Needs-related Payments Cost Limitation: The twenty-five (25) percent spending limit contained in Sec. 315(b) of the Act and 20 CFR 631.14(b) for supportive services and needs-related payments under Title III is removed for programs operated with PY 1995 funds. Programs operated by the States and Substates with Part A formula block grants may be adjusted for PY 1995 according to State and Substate procedures. Cost limitations for projects being operated under Part B, Sec. 322 (Secretary's National Reserve Account) may be funded based upon the grant application and the award signed by the Grant Officer. b. Retraining Expenditure Minimum: The Conference Report states that this language modifies the State waiver authority under Sec. 315(a) permitting the Governor to reduce to 30 percent the requirement that not less than 50 percent of the funds be used for retraining services. The Report concludes that this language will enable local areas to determine the appropriate share of resources for up- front, cost-effective readjustment services that can facilitate rapid reemployment. Therefore, P.L. 103-333 modifies Sec. 315(a)(2) of the Act authorizing a Governor to waive the 50% retraining require- ment if a Substate Grantee demonstrates to a Governor that such waiver: (1) is appropriate due to the availability of low-cost retraining services; (2) is necessary to facilitate the provision of needs- related payments to accompany long-term training; or (3) is necessary to facilitate the provision of appropriate basic readjustment services. States are responsible for implementing systems which provide for Substate Grantees to request waivers pursuant to this provision. c. Enrollment in Training or Education Requirement for Needs-Related Payment Eligibility: The Conference Report states that this change allows for funds "awarded under the National Discretionary Grant Program to be used to provide needs-related payments to participants who, in lieu of meeting the general EDWAA requirement that they be enrolled in training by the 13th week after layoff, have enrolled in training or education by the end of the 6th week after the grant is awarded." The Report continues that this provision adds appropriate flexibility while "preserving the principle that retraining is most effective if individuals are enroll- ed in training early in the adjustment process." Therefore, grants awarded by the Department with National Reserve Account (Part B) PY 1995 funds shall include provisions allowing for participants to meet the "enrolled in training prerequisite" if they are enrolled in training or education programs by the end of the sixth week after funds have been awarded. This provision will be included in all National Reserve Account grants (except Additional Financial Assistance) which authorize expenditures for-4- needs-related payments, including projects under Sections 322 and projects like those authorized under Sections 325 (Defense Conversion Adjustment Program), 325A (Defense Diversification Program), and 326 (Clean Air Employment Transition Assistance). Action: For Part A, formula funds: States should take actions necessary and appropriate to advise Title III staff, Substate Grantees and other entities of the information provided in this TEGL in order to ensure the efficient and effective delivery of Title III readjustment programs consistent with these provisions. For Part B, NRA grant applicants: States should take actions necessary and appropriate to advise Title III staff, Substate Grantees and other entities of the provisions relating to needs- related payments in projects operated with the Secretary's Discretionary PY 1995 funds. These provisions are effective only for programs operated with funds appropriated for Program Year 1995.

Click on the link below to view, save, or print out the document.

References: UIPL No. 8-95 (December 22, 1994), UIPL No. 42-93 (August 31, 1993). Background: Revisions have been made to some pages of the draft RQC Operations Handbook issued in 1993 and the recently distributed Appendix B. Some of these changes are necessary to clarify issues which the Regions and State Employment Security Agencies have called to our attention during the voluntary period. Others are answers to questions asked in the RQC Question and Answer series. Only the most significant revisions are included at this time. Other revisions will be incorporated into the final handbook and appendices which will be released late in 1995 with an official handbook number. This handbook will be released as part of the final phase of RQC's mandatory implementation which is effective January 1996. Action Required: Distribute these pages to the RQC Reviewer(s) and to appropriate tax and ADP staff members. Three copies have been included for your convenience. Handbook Maintenance.: The revised pages are single sided and have the same number as the old pages. Where it was necessary to add a page, the page has been numbered with the page number plus an A, B, C, etc. A summary listing of the most important revisions for each function is also provided. The revised text has been highlighted on each page in order to easily identify the changes. Chapter 1.: No revised pages Chapter 2: No revised pages Chapter 3:: Pages 24, 30, 32m 40, 42, 44, 47, 48, 49, 53, 58, 60, 61, 63, 64, 67, 68, and 79 have been revised. Chapter 4:: Chapter 4 revisions for the Cashiering function will be sent under separate cover after the pilot test is complete. Chapter 5:: Pages 2, 6, 7, 8, 9, 10, 11, 39, 44, 51, 64, and 65 have been revised. Chapter 6:: Pages 2, 6, 7, 8, 9, 10, 39, 44, and 46 have been revised. Chapter 7:: Pages 3, 34, 40, 42, 43, 49, 53, and 54 have been revised. Chapter 8:: Pages 22, 23, 33, 68, 72, 92, 93, 99, 102, 108, 110, 113, 142, 143, and 179 have been revised.

References. JTPA Regulations, 20 CFR Parts 632; DINAP Bulletin 92-17. Background. On July 2, 1993, the President signed into law a supplemental appropriation of $220 million to be expended pursuant to Title II-B of JTPA. Of these funds, $3,027,936 has been reserved for eligible Title IV-A grantees, i.e., tribal and other entities who receive Title II-B SYETP funds. Goals. Even though Bulletin 92-23 is being rescinded, we believe that the goal statements articulated for the CY 93 SYETP outlined in the Bulletin's attachment, TEGL No. 9-92 (Section 4) remain valid. However, we recognize that the uncertainty surrounding the enactment of a summer supplemental appropriation and the level of such appropriation--as well as the late enactment of the supplemental--all work against the achievement of all the goals to the extent anticipated and desired. Nevertheless, we expect all eligible II-B grantees to make good faith efforts to attain these goals to the maximum extent practicable. For your convenience, the goals as found in TEGL No. 9-92, Section 4, slightly modified, are outlined below. a. Ensure that youths have meaningful, well-supervised work experience which: -- (1) demonstrates the value of the work performed to the individual and his/her community; -- (2) ensures that the youth acquire basic work competencies and discipline, such as: working and completing assignments as directed by leadership and first-line supervision; showing up for work regularly, on time, and with a positive attitude; working as a member of a team; demonstrating sound reasoning abilities; and exercising independent judgement; -- (3) reinforces the relationship between the skills acquired on the job and what is learned in an educational setting. b. Ensure that enrollees are provided academic enrichment which, at minimum, counteract the erosion of basic educational skills associated with the summer months and, to the extent possible, increases the level of educational skills, particularly reading and mathematics (academic enrichment). c. Provide income for work to economically disadvantaged youth to benefit them, their families, and their communities; d. Enhance the level and quality of public services provided to distressed neighborhoods and communities; e. Provide well-supervised, productive jobs to as many eligible youth as possible this summer; f. Preserve the integrity of the funds by implementing sound administrative systems (e.g., time and attendance; payroll) which can adequately absorb the program expansion; g. Use this summer's experience as a means to further enhance and enrich subsequent summer jobs programs in such areas as: -- (1) innovative educational components; -- (2) the relationship between success in the world of work and educational attainment. Academic Enrichment/Basic and Remedial Education (BRE). The expansion and enrichment of the educational component of the summer jobs program remains a high priority of the President, the Secretary of Labor and the Secretary of Education. In consideration of the timing of the enactment of the supplemental, the Congress has not earmarked a percentage of funds for academic enrichment. However, even while not including the Administration's request that 30 percent of the supplemental funds be dedicated to academic enrichment, the Congress has indicated the high level of importance it attaches to an enhanced educational component. Also instructive is the following excerpt from the governing statute: Sec. 251. "The purpose of programs assisted under this part is to-- -- "(1) enhance the basic educational skills of youth; -- "(2) encourage school completion, or enrollment in supplementary or alternative school programs. . ." While improvements in reading, math, and other educational competencies (e.g., science) are the primary emphases, this does not preclude the provision of other services and activities which have a direct correlation with enhancing the educational performance of youth--e.g., strengthening "life skills" and "citizenship skills." We strongly encourage grantees to capitalize on the planning resources they have already invested in the enhancement of the educational component of the summer program to significantly improve the educational services they actually provide to program participants. Linking JTPA and Other Agencies: a. Indian Housing. Secretary of Labor Reich and Secretary of Housing and Urban Development Cisneros, have entered into a formal letter of agreement which encourages Department of Labor grantees, including Section 401 Indian and Native American grantees, to target some of the supplemental funds toward local housing authority programs. Details of the letter of agreement have already been sent to Tribal Chairmen and Indian Housing Authorities. As stated in the letter of agreement, Indian Housing Authorities are prepared to work with Tribal leadership and JTPA program directors to engage participating youth in activities that offer academic enrichment, as well as work experience. Some activities suggested by HUD were: area beautification, handicap accessibility modifications, housing modification, lead-based paint containment, and other meaningful work projects that could lead to apprenticeships and permanent jobs. Contact the local Indian Housing Authority for your area for more information on this promising initiative. b. Office of Indian Education (BIA). The Office of Indian Education Programs has alerted Bureau of Indian Affairs' School Superintendents to prepare to assist Section 401 JTPA grantees with educational services and personnel for this summer. Contact your local BIA school or school superintendent. c. Indian Education Technical Assistance Centers (IETAC). Six Indian Education Technical Assistance Centers receive grants from the Department of Education to disseminate information, provide training and technical assistance to school districts with Indian students of both BIA and public school programs. Section 401 JTPA grantees may contact their nearest IETAC office: ORBIS Associates, Washington, D.C. at 1-800-621-2988;United Tribes Technical College, Bismarck, N.D. at 1-800-437-8054; Gonzaga University, Spokane, WA at 1-800-648-3847; National Indian Training & Research Center, Tempe, AZ at 1-800-528-6425; American Indian Research & Development, Inc., Norman, OK at 1-800-422-0966; or Cook Inlet Tribal Council, Inc., Anchorage, AK at 1-800-265-5971. Maximum utilization of funds. The House Appropriations Committee Report on the summer supplemental states that all fund recipients are expected "... to expend these funds during the coming summer." The Department of Labor fully shares the expectation that total fund availability will be expended this summer to the maximum extent feasible and that, correspondingly, the maximum number of youth will be served. Total fund availability includes carry-in funds from 1992, the 1993 base allocation, and the supplemental allocation. The amounts of allowable carryover will be subject to future policy guidance. When details of the carryover policy are known, grantees will be notified. SYETP Modification. The supplemental funding will be added by a modification of the current Title II-B grant. The modification will include a grant signature sheet, and an updated PPS and BIS. A copy of the allocation list for the supplemental funding is attached. DINAP staff is currently in the process of contacting all grantees by telephone with funding information and modification requirements. The purpose is to get the supplemental funding modifications submitted to DINAP as soon as possible, but no later than c.o.b. July 16, 1993. Technical assistance and training. Grantees will receive assistance provided by DINAP Federal Representatives via the telephone or on-site visits. The Department of Labor is committed to providing and arranging for as much technical assistance and training as can be arranged. Program oversight and monitoring. In order to meet program goals, an energized oversight effort is required. Effective oversight and monitoring of program operations are essential to avert major operational crises. Therefore, for the remainder of the summer, DINAP plans to focus much of its on-site effort on grantees with Title II-B summer programs. The TA provided during these visits is meant to help grantees keep their programs on track. Information needs. The 1993 summer jobs program has had high visibility that will more than likely continue, and may even intensify, as operations move into full swing. Accordingly, DINAP must be prepared to respond to Presidential and Congressional inquiries and questions from the media and the public. Therefore, it will be necessary to obtain certain basic information on enrollments and expenditures: Special Report DINAP will be gathering information on cumulative enrollments for the overall program and cumulative enrollments in academic enrichment/BRE components as of August 27, 1993. The information will be gathered during the following week, beginning August 30, 1993. Reports of academic enrichment/BRE expenditures should not include wages or other payments to participants who engaged in such activities. Examples of academic enrichment/BRE expenditures include salaries and benefits or instructors, teacher aides, and auxiliary staff; curriculum development or purchase; instructional aides; equipment and supplies; rental of space. Current plans are to receive this information via telephone, fax, or other electronic means. Your Federal Representative will contact you about any additional details concerning this report. Regular Summer Report Grantees should submit the end-of-program report by November 15, 1993, as has been required in the past. In addition, grantees are requested to indicate in the "Remarks" section, estimates of the total amount of expenditures for academic enrichment/BRE activities. The information on academic enrichment/BRE, although not required, will be helpful in promulgating program guidance for subsequent summers. Program guidance for section 401 grantees who do not receive title II-B funds. Many non-Title II-B grantees operate similar summer programs for young people in urban and other non-reservation areas. Although such grantees will not receive II-B supplemental funding, they should be aware of other initiatives that are being undertaken by States and SDA's, mostly in the form of technical assistance. The following information will be of particular interest to grantees who receive State Title II-B funding, because they will probably be able to access it by contacting the funding agency. Private Sector Summer Jobs Campaign. The Mainstream JTPA program has stated in its directive to States and SDAs, that in his State of the Union Address and in subsequent presentations, President Clinton challenged the private sector to join the public sector effort in providing summer jobs to economically disadvantaged youth. Secretary Reich has met with various business and industry leaders to enlist their active involvement in organizing their colleagues to increase summer hiring. The Department has been assisted in these efforts by the U.S. Chamber of Commerce, the National Association of Manufacturers, the National Alliance of Business and other business and industry organizations. At a press conference on June 9, 1993, Secretary Reich unveiled public service announcements which can be used to promote the Private Sector Summer Jobs Campaign. The Secretary noted at the press conference that--due to the substantial difference between what was originally requested for the supplemental appropriation and what was enacted--it is imperative that the private sector engage in a major effort to fill the large gap between the number of summer job applicants and the number of available public/ private, non-profit sector jobs. The Department appreciates the fact that some States and SDAs have already mounted Private Sector Summer Jobs Campaigns. The Department has urged all States and SDAs to serve as catalysts and partners in such campaigns in their communities. Additional guidance. If more specifics on the policy guidance presented above becomes available, including additional information on reporting and any other inter-agency initiatives, you will be contacted. Inquiries. Questions should be directed to your DINAP Federal Representative.