Office of Federal Contract Compliance Programs (OFCCP)
The Corporate Scheduling Announcement Letter (CSAL) Update
- 800 CSAL letters were mailed to contractor establishments on February 17, 2017
- OFCCP began mailing scheduling letters on March 17, 2017
- Contractors are required to submit their Affirmative Action Program (AAP) thirty–days after receiving the scheduling letter
- This data collection is approved by OMB under the Paperwork Reduction Act
Corporate Scheduling Announcement Letter – Questions and Answers
- What is OFCCP’s Corporate Scheduling Announcement Letter (CSAL)?
- How is the CSAL different from a Scheduling Letter?
- Will the corporate headquarters of establishments on the scheduling list receive a CSAL?
- Is it possible for establishments other than those receiving a CSAL to be scheduled for a compliance evaluation during the scheduling cycle?
- Is there a regulatory or statutory limit on the number of establishments that can be scheduled per contractor?
- Is there an operational limit on the number of establishments that can be scheduled per contractor?
- How can a contractor confirm whether it should have received a CSAL?
- How can a contractor obtain more information about the compliance evaluation process?
The CSAL is notification to an establishment that has been selected to undergo a compliance evaluation during the scheduling cycle. The list is generated from OFCCP’s Federal Contractor Selection System (FCSS). It is not a letter scheduling a compliance evaluation. The purposes of the CSAL are to:
- Provide the contractor establishment’s internal EEO staff at least one month advance notice to obtain management support for EEO and self–audit efforts
- Encourage contractors to take advantage of OFCCP compliance assistance offerings;
- Encourage contractors to focus on self–audit efforts that, if problems are adequately analyzed and corrected, saves OFCCP time/resources when we do an evaluation; and
- Help contractors manage/budget the amount of time required for evaluation activity.
The CSAL is not required by law. It is a courtesy notification to a company through which OFCCP provides:
- a notice of a corporation’s single establishment sent directly to the facility to be selected to undergo a compliance evaluation during the next scheduling cycle; and
- an invitation to contractors to utilize the various compliance assistance resources and activities provided by OFCCP through its website and regional offices.
The Scheduling Letter is the OMB–approved letter sent to an establishment to start the evaluation process. The letter is used to:
- notify a particular contractor establishment that it has been scheduled for a compliance evaluation; and
- request submission of the contractor’s Affirmative Action Program(s) and the supporting data.
No. CSALs are mailed to all establishments identified on the scheduling lists developed for a given scheduling cycle. Unlike previous years, OFCCP will not send notice to a corporation’s headquarters. Instead, the CSAL directs the establishment to forward the notice to corporate headquarters, if such is corporate policy.
Yes. The list of establishments receiving a CSAL is not all–inclusive for a variety of reasons. For example, the CSAL does not identify whether an establishment of a contractor has been selected for evaluation because of a contract award notice, a directed review, as a result of conciliation agreement monitoring or an individual complaint, or as part of the agency’s Corporate Management Compliance Evaluation (CMCE) or Functional Affirmative Action Plan (FAAP) initiatives.
No. There is no legal requirement that limits the number of establishments per contractor that OFCCP may schedule for compliance review.
From list to list, OFCCP may set caps or limits on the number of establishments per contractor that can be scheduled for review. The decision to set caps or limits is based on factors including agency resources and local office workload.
OFCCP mails a CSAL to the Human Resources Director (or designated point of contact) of each establishment on the scheduling lists issued in a scheduling cycle. Corporations may confirm whether an establishment was mailed a CSAL by e–mailing a written request on company letterhead to the Division of Program Operations at OFCCP-DPO-Scheduling@dol.gov.
Questions about the compliance evaluation process should be directed to your regional OFCCP office. Addresses and telephone numbers are available at https://www.dol.gov/ofccp/contacts/regkeyp.htm.