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The Corporate Scheduling Announcement Letter (CSAL) Update

 

  • 1,000 CSAL letters were mailed to contractor establishments on February 1, 2018.
  • OFCCP will begin mailing scheduling letters on March 19, 2018.
  • This CSAL provided contractors a 45–day courtesy notice prior to OFCCP beginning to send OMB approved scheduling letters. After receiving the OMB approved scheduling letter, contractors will have the standard 30 days to submit their Affirmative Action Program (AAP). As a result, all contractors on the current list are receiving a minimum of 75 days advance notice to have the AAP ready. Given this advance notice, extensions to submit the AAP will not be granted for routine business reasons and would generally be limited to 15 days.
  • This data collection is approved by OMB under the Paperwork Reduction Act.
  • No more than 10 establishments of a single contractor are included in this scheduling list.
  • No more than four establishments of a single contractor are included in a single district office on this scheduling list.
  • This scheduling list includes 515 companies, 83 CMCEs, 65 FAAPs, and 29 colleges and universities.
  • No establishment that received a CSAL, concluded a review, or concluded progress report monitoring resulting from a conciliation agreement or consent decree, within the last five years, is included on this scheduling list.

 

Corporate Scheduling Announcement Letter – Questions and Answers

 

 


 

What is OFCCP’s Corporate Scheduling Announcement Letter (CSAL)?

The CSAL is notification to an establishment that has been selected to undergo a compliance evaluation once it receives OFCCP’s OMB approved scheduling letter. The list is generated from OFCCP’s Federal Contractor Selection System (FCSS). It is not a letter scheduling a compliance evaluation. The purposes of the CSAL are to:

  • Provide the contractor establishment’s internal EEO staff at least 45-days advance notice to prepare for the compliance review; and,
  • Encourage contractors to take advantage of OFCCP compliance assistance offerings.

 


 

How is the CSAL different from a Scheduling Letter?

The CSAL is not required by law. It is a courtesy notification to a company establishment through which OFCCP provides:

  • A notice sent directly to the establishment to be selected to undergo a compliance review; and,
  • An invitation to contractors to utilize the various compliance assistance resources and activities provided by OFCCP through its website, and through the district and regional offices.

The Scheduling Letter is the OMB–approved letter sent to an establishment to start the evaluation process. The letter is used to:

  • Notify a particular contractor establishment that it has been scheduled for a compliance evaluation; and,
  • Request submission of the contractor›s Affirmative Action Program(s) and the supporting data.

 


 

Will the corporate headquarters of establishments on the scheduling list receive a CSAL?

No. CSALs are mailed only to the establishments identified on the scheduling list.

 


 

Is it possible for establishments other than those receiving a CSAL to be scheduled for a compliance evaluation during the scheduling cycle?

Yes. The list of establishments receiving a CSAL is not all–inclusive for a variety of reasons. For example, the CSAL is not sent when an establishment of a contractor is selected for evaluation because of a contract award notice, a focused review, or as a result of conciliation agreement or consent decree progress report monitoring.

 


 

Is there a regulatory or statutory limit on the number of establishments that can be scheduled per contractor?

No. There is no legal requirement that limits the number of establishments per contractor that OFCCP may schedule for a compliance review.

 


 

Is there an operational limit on the number of establishments that can be scheduled per contractor?

From list to list, OFCCP may set caps or limits on the number of establishments per contractor that can be scheduled for review. The decision to set caps or limits is based on factors including agency resources and local office workload.

 


 

Do contractors with a FAAP agreement receive a CSAL?

OFCCP’s current scheduling list for supply and service contractors includes contractors with FAAP agreements. As such, CSALs dated January 31, 2018, were mailed to contractors with FAAP agreements who have functional or business units selected for compliance evaluation on this scheduling list.

 


 

How can a contractor confirm whether it should have received a CSAL?

OFCCP mails a CSAL to the Human Resources Director (or designated point of contact) of each establishment on the scheduling list. Corporations may confirm whether an establishment was mailed a CSAL by e–mailing a written request on company letterhead to the Division of Program Operations at OFCCP-DPO-Scheduling@dol.gov

 


 

How can a contractor obtain more information about the compliance evaluation process?

Questions about the compliance evaluation process should be directed to your district or regional OFCCP office. Addresses and telephone numbers are available at https://www.dol.gov/ofccp/contacts/regkeyp.htm.