Background: The National Defense Authorization Act for Fiscal Year 1990 amended the Job Training Partnership Act (JTPA) with a new Section 325, The Defense Conversion Adjustment (DCA) Program. The Department of Labor published a notice in the May 12, 1992 Federal Register to solicit grant applications from eligible grantees for demonstration projects to provide services to workers experiencing defense related dislocations. The Department of Labor (DOL) and the Department of Defense are providing nearly $5 million in support of the demonstration projects selected pursuant to the May 12 announcement to provide retraining and readjustment services to workers dislocated as a result of military reductions and base closures.

Background: This TAG was prepared by the U.S. Department of Labor (DOL) to comply with the Job Training Reform Amendments of 1992. It provides States and service delivery areas with the Department's guidance on acceptable documentation in establishing the various eligibility and participation requirements contained in Title II of the Job Training Partnership Act, as amended. Region III's TAG team which was organized to develop this guide, conducted fact-finding sessions with staff and cognizant agencies from the Philadelphia Private Industry Council, Philadelphia, Pennsylvania; Office of Employment Development, Baltimore, Maryland; Department of Employment Services, Washington, D.C.; Division of Employment and Training, Newark, Delaware; Governor's Employment and Training Department, Richmond, Virginia; Job Training Assistance Program, Richmond, Virginia; and ARBOR Incorporated, Media, Pennsylvania. The team responsible for developing this TAG included representatives from ETA in Region III, Philadelphia Private Industry Council, Delaware County Office of Employment and Training, West Virginia Governor's Oversight Unit for JTPA State Monitoring, National Council of La Raza, Jobs for Youth-Chicago, Directorate of Civil Rights, and the Office of the Inspector General. The TAG was developed using eligibility requirements information from twelve States around the country, and from comments received from States, SDAs, community based organizations, Federal agencies and service providers. In addition, the TAG was field tested by the West Virginia Bureau of Employment Programs. Training: Region III will provide an overview of the TAG in conjunction with USDOL-ETA JTPA amendments training sessions. The training sessions are being conducted at 10 regional sites: Baltimore, Dallas, San Jose, Minneapolis, Boston, New York, Atlanta, Kansas City, Denver, and Seattle-from February 9 through March 12. In the Spring of 1993, Region III will provide in depth train-the-trainer sessions to Regional Office staff who will in turn be available to train States and SDAs. Dates for these sessions will be announced. Distribution: Copies of the TAG are being provided under separate cover to all State Liaisons for distribution to SDA's and to the State JTPA agency. The material has been prepared in a loose-leaf format suitable for use in 3 ring binders. Shipment is expected to arrive at your office shortly after February 8. Copies of the TAG will be provided to all participants at the JTPA amendments training sessions.

References: TEIN No. 5-92, dated August 14, 1992. Background: These supplements provide options for problem solving and provide additional assistance to States and SDAs in understanding and using follow-up data in planning, program design and other management areas. Action Required: States should ensure dissemination of these modules to all staff with responsibilities for follow-up and/or ties with planning, evaluation and other performance management responsibilities:

Background: TEIN No. 11-92, dated October 19, 1992 released the YEC TAG developed by SRI International, Social Policy Research Associates and Brandeis University. Pages 22 and 24 are being issued herein as replacements pages for this TAG.

References: JTPA Title II Eligibility Documentation, A Technical Assistance and Training Series, U.S. Department of Labor, Employment and Training Administration 1993. Training and Employment Information Notice (TEIN) 22-92, Change 1. Background: The Eligibility TAG was issued in conjunction with Training and Employment Information Notice (TEIN) 22-92. There were some minor changes made requiring pen and ink corrections, in Change 1 dated June 28, 1993. Action: State JTPA liaisons should inform all TAG holders of the revisions.

Background: Form ETA 9038 is used by grantees who have been awarded Job Training Partnership Act (JTPA) Title III National Reserve, Defense or Clean Air discretionary funds to serve dislocated workers. Grantees are required to report concerning their expenditures and services as a condition of the receipt of grant funds.

References: (a) JTPA Amendments of 1992, and (b) Training and Employment Information Notice (TEIN) No. 12-92, October 21, 1992. Background: In October 1992, ETA issued a three-volume Technical Assistance Guide (TAG) that SDAs could chose to use for monitoring of their service providers. The three volumes are: -- Volume I - Contains general instructions applicable for all monitoring modules. -- Volume II - Comprised of eleven modules, which are data collection instruments. -- Volume III - Provides instructions for on-site monitoring, interpretation of findings, and report preparation. In TEIN No. 12-92, which transmitted the TAG to the States, we indicated that the modules were flexible and were meant to be modified by SDAs to fit particular circumstances and to be responsive to changing policies. Diskettes in Wordperfect 5.1 containing the entire TAG were provided with each hard copy TAG to facilitate modification as necessary. In view of the recently enacted JTPA Amendments of 1992 that become effective on July 1, 1993, ETA has made some revisions to reflect the new law. Revisions: Attached are copies of the pages of the TAG that have been revised. Using the applicable diskettes users are encouraged to make the corrections indicated on the pages. The following instructions will guide the user through the revisions process: Revision Instructions JTPA Monitoring TAG 1. All changes are printed inside brackets "[]" and are inbold. 2. Delete all text or graphics that are in strikeout format. 3. Text to be inserted is found within brackets, and follows "insert:." 4. If deletions and insertions are made as instructed, page formats will be maintained, except where noted: Do not change the page numbers in Volume III since Volume II references page numbers in Volume III. Two types of format changes are required as a result of the revisions: A. Insertion of a hard page and the addition of a new page (e.g., page 8a, 11a, or 22a). B. Deletion of a line of text or graphics to maintain current page format. 5. You may wish to document the year the revisions were made. This is done on the pages illustrating changes by the page number (e.g., Page 2 (1993). 6. Refer to the file and page number on the DOL TAG diskettes and make the changes as instructed. The following pages require revisions: Volume I: 1. Introduction Page 1, Page 2 2. Chapter 1 Page 1-3, 1-15, 1-16 3. Chapter 2 Page 2-2, 2-5, 2-6, 2-8, 2-9 4. Chapter 3 Page 3-2, 3-3 Volume II: Monitoring Instruments 5. Monitoring Instrument 1 Page 1, 10, 28 6. Monitoring Instrument 2 Page 1, 10, 11, 28 7. Monitoring Instrument 3 Page 1, 3, 7, 8, Add page 8a, 10, 11, 11a, 21 8. Monitoring Instrument 4 Page 1, 2, 17 9. Monitoring Instrument 5 Page 1, 2, 8, 9, 10, 11, 15, 28 10. Monitoring Instrument 7 Page 1 11. Monitoring Instrument 8 Page 1, 2 12. Monitoring Instrument 9 Page 1, 2, 3, 8, 11, 12, 13, 18, 19, 21, 22 Add page 22a 13. Monitoring Instrument 10 Page 1, 2 Add page 2a 14. Monitoring Instrument 11 Page 1, 11, 22 Note: There are no revisions to Volume III: Module Instructions. Action: State liaisons are requested to distribute these revision instructions to SDAs for appropriate action.

Background: This is an exciting year for older workers! We have a golden opportunity to really focus on the many positive contributions that older workers have made in the past as well as the ones that they will make in the future. State and local agencies have provided the local leadership for celebrating the "National Older Worker Week" over the last decade. Last year, the Secretary signed a proclamation to highlight this effort. This year President Clinton has signed a proclamation declaring "National Older Worker Week" from March 12 through March 18, 1995, thus demonstrating the Administration's commitment to the employment of older workers. There is a White House Conference on Aging scheduled for the week of May 1, 1995. Its purpose is to produce policy recommendations that will guide national aging policy over the next decade. The Department of Labor fully supports both efforts and encourages all employment and training programs to do so. Under separate cover, you will receive posters and fact sheets developed by the Department for Older Worker Week. We are also supporting mini- White House conferences on Aging which will be held by Green Thumb, the National Council of Senior Citizens and the National Urban League. Actions Required: JTPA Liaisons and SESAs are encouraged to: a. distribute the attached Proclamation to their local offices and service delivery areas in time so that it is received prior to March 12; b. promote efforts to educate employers on the benefits of hiring, retraining and retaining older workers; c. undertake efforts to recognize the contributions made by older workers and to facilitate and promote their continued participation in the work force, perhaps through Job Fairs, Older Worker luncheons, newspaper releases, and radio and TV broadcasts emphasizing successful older workers; d. coordinate with SCSEP sponsors to further foster community efforts to recognize, promote and celebrate older workers in the local communities; and e. share examples of products developed and experiences which may be helpful to others in the future.

References: Training and Employment Information Notice (TEIN) No. 20-92, Job Training Partnership Act (JTPA) Amendments Implementation Training Strategy and TEIN No. 23-93, Job Training Partnership Act (JTPA) Financial Management Technical Assistance Guide (TAG) Train-the- Trainer Sessions. Background: This JTPA Financial Management TAG was developed to provide operational guidance and "best practices" associated with the financial and administrative requirements of the JTPA Amendments of 1992 and related statutes. The ACT, as amended (Public Law 102-367), and the implementing Regulations, published as final Regulations and dated September 2, 1994, provide for the financial and administrative requirements applicable to the JTPA programs. This TAG represents a collaboration of all levels of the JTPA system striving to promote common understanding and consistent application of the guiding financial management provisions of the Act and the Regulations. The TAG contains clarifications and suggested practices which are not required by the Act or the Regulations; however, there are no implied requirements for using these practices. In no way does this TAG replace or supplant the Act and the Regulations. The JTPA Financial Management TAG is comprised of: -- Sixteen Chapters, covering a wide range of financial management and fiscal accountability subject areas where a need for clarifications and operational guidance has been identified by State JTPA, Service Delivery Area (SDA) and Substate Grantee (SSG) staff. -- Eight Appendices, providing definitions, illustrations and cost classification matrices. -- An Index, supplying a detailed listing of subjects discussed in the TAG and enabling the user quick and easy access to topics of choice. Distribution: Copies of this TAG are being provided under separate cover to all State JTPA Liaisons for distribution to: -- Service Delivery Areas (SDAs) (4 copies each); -- State Worker Adjustment Liaisons (3 copies each); -- State JTPA Agency (balance of copies). This TAG has been prepared in a three-hole punched, loose-leaf format suitable for use in a three-ring binder. Computer disks are also being provided to the State JTPA Liaisons for distribution to each SDA and each State Worker Adjustment Liaison (one disk to each). The following items will be transmitted in two separate deliveries. - JTPA Financial Management TAGs; - Computer Disks of contents of the TAG.

Reference: TEGL No. 2-94. Background: The Office of Trade Adjustment Assistance (OTAA) receives and considers petitions for assistance for workers being dislocated as a result of trade impact. After the OTAA investigation is completed, a written response is sent to the petitioners. Since the workers affected are all facing dislocation, regardless of the results of the investigation, the State Dislocated Worker Unit (DWU) should be made aware of the situation so that they can take appropriate action. Procedures: States have a routine responsibility to encourage and support coordination between JTPA Title III and TAA programs. Copies of every TAA and NAFTA-TAA petition received by the Department of Labor will be provided to the appropriate State Title III contact for information and followup. If the workers are certified as trade impacted, the individual State Title III program can dual enroll the workers for additional services. If the petition is denied, the Title III program has a responsibility to take steps to ensure that the workers are informed of other appropriate service opportunities. Action Required: The State JTPA Liaison should advise the State DWU of this new procedure.