References. a. JTPA Regulations at 20 CFR Part 632 b. DINAP Bulletin No. 85-15, Administrative Cost limit c. DINAP Bulletin No. 88-20, Administrative Requirements for DOL Grantees d. DINAP Bulletin No. 92-26, Transition Guidance for the Implementation of the JTPA Amendments of 1992 e. DINAP Bulletin No. 94-3, Implementation of Office of Management and Budget (OMB) Circular A-110 (revised) f. DINAP Bulletin No. 95-11, Instructions and Reporting Requirements g. DINAP Bulletin No. 95-12, Removal of Title IV-A Carry-In Limits; Submission of modification(s) to transfer funds between expired grants and current grants. Background. The U.S. Congress had not passed the Department of Labor's (DOL) Fiscal Year 1996 appropriation prior to the issuance of this bulletin. Each year, DOL's appropriation includes the forward-funded allotment for the JTPA, Section 401 Indian and Native American Program. However, to facilitate the grantee planning process, the initial planning figures provided are based on the proposed House appropriation of $50 million. This is approximately $9 million less than the Title IV-A PY 1995 funding level of $59.8 million. For most grantees, this represents on average, a 16 percent reduction in available program funds for PY 1996. For others, it represents a substantially larger reduction due to the use of 1990 Census data; however, to prevent an even deeper reduction, the hold-harmless formula is being applied for a third consecutive year at the 90 percent level. Information. Several important changes have been made to the CAP planning instructions from past years. Each change reflects our partnership commitment to reduce administrative burden, streamline the submission process, and clarify previously misunderstood requirements. Please review the following carefully: a. Due Date: All Section 401 grantees must submit a CAP for PY 1996 by MAY 10, 1996. This is the latest due date ever set for the submission of Section 401 CAPs. It provides grantees with approximately thirteen (13) weeks to prepare and submit their PY 1996 CAPs. Additionally, because the due date is after the April 22-26 National Indian JTPA TAT Conference to be held in Providence, Rhode Island, grantees are encouraged to bring their draft plans to the conference to obtain technical assistance provided by DINAP Federal Representatives. Any grantee that submits a CAP after the due date will have their allocation reduced by one week's worth of funding for every week the CAP is late. b. CAP Narrative: Grantees designated for the current two year grant period (PYs 1995 and 1996) are not required to submit a CAP narrative section as a part of their PY 1996 CAP. Grantees have two options to consider: Option 1: The grantee's service delivery plan (activities and justification) for PY 1996 remains essentially the same as the approved PY 1995 CAP narrative; or Option 2: The grantee will submit a new CAP narrative with the CAP package. Grantees must complete the PY 1996 CAP NARRATIVE CONTINUATION sheet indicating which option was selected (Attachment CAP 96-2). c. Definitions: A list of definitions is provided as an attachment to assist those unfamiliar with JTPA terminology and acronyms. d. Regulations: Section 401 grantees will continue to use and comply with the existing regulations at 20 CFR Part 632, as well as the mandatory provisions in the 1992 amendments to the JTPA referenced in DINAP Bulletin No. 92-26. A DINAP Bulletin regarding the use of a new general waiver provision for PY 1996 will be issued in May. e. Carry-in Policy: In the past, grantees were restricted to a 20 percent carry-in limit of funds from one program year to the next. However, due to the substantial cuts in Title IV-A funds, the loss of II-B funds, and the transition effects caused by the use of 1990 Census data, this policy was changed with the issuance of DINAP Bulletin No. 92-12: It is the policy of the DOL's Employment and Training Administration (ETA) that all carry-in limits previously issued since 1991 for Title IV-A funds are hereby withdrawn effective July 1, 1995. It is further DOL/ETA policy that carry-in limits are suspended in general. Grantees that exceed the former 20 percent carry-in limit for PY 1995 must submit a written justification. If the justification is unacceptable, the former limit will be reimposed on a case-by-case basis. f. Required CAP Items: It is recommended that grantees refer to the CAP checklist (see Attachment No. 5) to ensure that all required forms and documents are completed properly and included in the CAP submission package. Additionally, all required forms and other attachments that comprise the CAP package are labeled sequentially from CAP 96-1 thru CAP 96-19. Any page labeled with a CAP 96 marking in the upper righthand corner must be submitted, and if appropriate, requested information provided, signed and dated. g. Number of Copies to Submit: The original and two copies of the CAP must be submitted to DINAP with a completed Grant Signature Sheet (CAP 96-1). Grantees that want a copy of the CAP with an original signature for their files must provide an original signature on each of the copies (29 CFR 97.10(b)(2)). h. Requests for Acquisition of Real Property and Equipment: Prior Grant Officer approval is required for the acquisition of all real property (OMB Circulars A-87 and A-122). Approval for the purchase of equipment must be submitted separately from the CAP submission even if the grantee indicates the purchase of equipment in the CAP. Prior Grant Officer approval is also required for: a. Equipment acquired by non-tribal grantees if the unit cost exceeds $5,000 and it has a useful life of more than one year (29 CFR 95.2(l) and 29 CFR 95.34). b. Equipment acquired by tribal grantees defined as having a unit cost in excess of $5,000 or more and a useful life of more than one year (29 CFR 97.3 and 29 CFR 97.32). Allocations. The title IV-A allocation list is attached to this bulletin (see Attachment No. 1-A). This is the third consecutive Program Year that 1990 Census data have been used to calculate grantee allocations. As previously stated in this bulletin, a hold-harmless factor was applied to the calculation formula that lessens the impact on those grantees receiving reduced funding. Action. Grantees must submit their CAPs, postmarked no later than May 10, 1996, to the following address: U.S. Department of Labor ETA/Division of Indian and Native American Programs Room N-4641 200 Constitution Ave., N.W. Washington, D.C. 20210 ATTN: MIS DESK Inquiries. Questions should be directed to your Federal Representative Team (202) 219-5504.

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Reference. - JTPA Section 604 of Amendments of 1992 - DINAP Bulletins 84-2, 84-41, 86-39 and 89-37 Background. Section 401 of the JTPA Amendments of 1992 requires individuals participating in any program established under this Act to provide evidence that they have registered with the Selective Service pursuant to Section 3 of the Military Selective Service Act. This is applicable only to male applicants born after December 31, 1959, who are between the ages of 18 and 26. Therefore, all male applicants who are within the eligible age group must register with the Selective Service. It has come to our attention that occasionally males applying to participate in the Section 401 program who were born after December 31, 1959, have failed to register with the Selective Service, and are no longer eligible because they are older than 26 years of age. In the past, grantees were required to complete an "advisory form" for these applicants to be sent to the Selective Service. The Selective Service responded by issuing an "advisory opinion letter." However, officials with the Selective Service have determined that final decisions for dispersing benefits, rights or training rests solely with the various provider agencies. Accordingly, starting in January of 1995, Selective Service no longer issues "advisory opinion letters." The former opinion letter has been replaced with a "Status Information Letter" indicating the applicant's Selective Service status. (See attached sample letters.) Action. Individuals over 26 years of age possessing a letter from the Selective Service indicating the individual is not registered and cannot be registered because the law does not allow for registration after the age of 26, are to be determined eligible for the JTPA, Section 401 program, providing all other eligibility requirements are met. Inquiries. Contact your DINAP Federal Representative Team at (202) 219-8502.

Reference: Training and Employment Information Notice (TEIN) No. 20-92, JTPA Amendments Implementation Strategy. Background: The State Oversight TAGs were prepared by a contractor, Kerber, Eck and Braeckel, under a competitively awarded contract with the Employment and Training Administration. The Illinois Department of Commerce and Community Affairs, as contractor for regional JTPA technical assistance and training funds, and the Region V ETA office managed this activity. There was also an advisory group composed of States in Region V that guided this activity from its inception. The contractor also conducted several surveys of all States to ascertain their primary needs regarding oversight. These TAGs are a reflection of those needs expressed by the States and the State advisory group. General Statement of Purpose/Design: The State Oversight TAGs address the complex area of State oversight, but go beyond what is the required minimum (i.e., compliance areas) so that States can address the issues of quality and continuous improvement in the context of their specific State concerns. This gains increasing value as the employment and training system moves into an environment where States can modify programs to address their specific priority issues, and where continuous improvement and customer-driven systems are paramount. The five volumes of this technical assistance product are divided into three TAGs which provide a framework for the evaluation of a State's oversight system, guidance and information that assists in the modification of the oversight system to ensure coverage of all required areas and, lastly, a guide that assists a State in developing a framework for oversight of program quality. Other objectives include a user-friendly abstract for the requirements in the Act and Regulations, training tools for new staff/new responsibilities and a risk analysis process that allows a State to determine where to expend shrinking resources. These TAGs are as follows: JTPA REQUIREMENTS ABSTRACT AND INDEX (3 volumes) This is an easy-to-use alternative resource for obtaining information on requirements that affect States and subrecipients under JTPA. Each abstract summarizes and simplifies JTPA statutory and regulatory requirements and provides a detailed index so that specific requirements can be found quickly. They are designed to simplify and expedite the requirements research process by addressing difficulties often associated with statutory and regulatory federal program requirements, such as technical style and manner, need to consult more than one source and need for frequent cross-referencing. This TAG is in three volumes: Part I - General Administrative and Program (which applies to both Titles II and III). Part II - Requirements Under Title II Part III - Requirements Under Title III STATE OVERSIGHT OF COMPLIANCE AND PERFORMANCE This TAG contains materials intended to assist States as they continue to manage and improve this aspect of their oversight responsibilities. Effective compliance oversight makes a critical contribution to improving and maintaining high levels of performance related to customer needs and customer satisfaction. This TAG also contains a risk assessment process that can assist a State in identifying vulnerable areas and making decisions about deployment of resources. STATE OVERSIGHT OF PROGRAM QUALITY This TAG is based on the premise that specific measures of program quality are best developed by each State and structured appropriately to the circumstances and priorities of that State. Therefore, this TAG does not directly define specific measures of program quality that can be applied across the board to local programs. This TAG provides a framework and guidance to States on how to structure oversight activity oriented toward the quality of local programs. It assumes that the quality of local programs is determined primarily by and through the operation of local program processes, e.g., the planning process. This TAG guides States in oversight of those processes which are believed to be the ones affecting program quality. This orientation also allows States to develop a cogent, rational technical assistance plan which focuses on improving program quality at the local level. Technical Assistance: There is no national, formal training being planned for these TAGs. Rather, funds are available in the contract to provide technical assistance to the system as is deemed most appropriate by ETA regional offices in consultation with the States. Resources are available to provide on-site technical assistance or training with each region. This assistance could cover any or all of the TAGs, or focus on a specialized area such as risk analysis or the State Oversight of Program Quality TAG. Distribution: Copies of the TAG have been provided under separate cover to all State JTPA Liaisons for distribution to appropriate State staff. Electronic Distribution: All three TAGs are also available electronically via ETA's Training Technology Resource Center (TTRC) FTP server. Please note, all files are in Wordperfect 5.1 format. Should you have any problems or questions about retrieving these files, please call the TTRC at (800) 488-0906 and ask for "ETA TAG Support." Direct your FTP client program to: ftp.ttrc.doleta.gov Log in as "anonymous" and enter your e-mail address as your password. Make sure your FTP client program is set to transfer BINARY files. Once connected, change directory to the \tags directory. In the \tags directory you will find the following three subdirectories. compliance.9505 for State Oversight of Compliance and Performance Under JTPA. quality.9505 for State Oversight of Program Quality Under JTPA. req-abs.9505 for JTPA Requirements Abstract and Index The following is a listing of the files found in each of the subdirectories: Subdirectory: compliance.9505 comptag1.wp5 Full text of TAG except for the checklists. comptag2.wp5 Exhibit 2.1: Compliance Review Checklist. comptag3.wp5 Exhibit 3.1: Performance Review Checklist. comptag4.wp5 Exhibit 4.1: Checklist of State's Direct. Responsibilities comptag5.wp5 Exhibit 4.2: Checklist for Review of Job Training Plans and Plan Modification. comptag6.wp5 Exhibit 4.3: Checklist for Review of PICs. Subdirectory: quality.9505 qualtag.wp5 Full text of TAG Subdirectory: req-abs.9505 defin.wp5 TAG Instructions. instr.wp5 TAG Definitions. parti.wp5 Part I: General Administrative and Program Requirements. partii.wp5 Part II: Requirements Under Title II. partiii.wp5 Part III: Requirement Under Title III. Change directory to the appropriate TAG directory. Use the transfer feature capability of your FTP software to transfer file to your PC. If using a Windows based product, click on the transfer arrow, or if using a command line FTP, issue the appropriate 'get' or 'mget' command to retrieve one or more of the documents. Action Required: States are requested to review these materials. They will be contacted by their Regional Office to determine the type of follow- up technical assistance desired.

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Background: Last year, ETA awarded a grant to the National Youth Employment Coalition (NYEC), an organization with an extensive background in youth programs and issues, to plan, test and develop PEPNet. This network will establish standards, methods of measurements, a nomination process and recognition for youth programs that have demonstrated their effectiveness or potential. Programs with promise or demonstrative effectiveness will be examined as models for replication and vehicles for learning. Furthermore, it is expected that PEPNet will assist in showcasing many of our finest youth programs (or program components) to demonstrate what works and what is possible. The identified programs will not be limited to ETA funded programs, although it is expected that most will be from Job Training Partnership Act (including Job Corps), Bureau of Apprenticeship Training, and School-to-Work. ETA is focusing its effort into creating a more comprehensive youth development system that will serve in-school and out-of-school youth and foster the underlying philosophy -- work-based, contextual learning that fuses work with experiential schooling. PEPNet will further these goals by establishing a visible network of successful or promising youth programs that can be a catalyst to expand the number of effective youth programs. Next Steps: NYEC has convened a broad-based group of experts in youth programs from both the public and private sectors, including researchers, program operators, educators, and business representatives, to develop criteria needed to select promising and effective youth programs. It is anticipated that the criteria will be distributed by the end of March 1996. The nomination process and format will be completed by the end of April 1996. A Training and Employment Information Notice containing further details on the nomination process will be sent to you, requesting nomination of youth programs or program components you believe meet these criteria. The PEPNet workgroup of experts will then select the youth programs from those nominated based on the criteria and evidence of effectiveness. Information Accessible Electronically: As information on PEPNet becomes available, it will be made accessible electronically via the Training Technology Resource Center (TTRC) on-line information system. TTRC is accessible by: calling 1-800-488-0901 voice; via modem by dialing 1-800-767-0806; or Internet: WEB URL: HTTP://WWW.TTRC.DOLETA.GOV.

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Reference. DINAP Bulletins Nos. 95-03 and 95-12. Background. As was stated in DINAP Bulletin No. 95-03, there will be no new title II-B appropriations from which to allot new funds to eligible grantees for the summer of 1996, although summer youth activities remain allowable under the Act. As also stated in that bulletin, grantees with unspent title II-B funds may carry them over to the summer of 1996 to provide allowable summer youth activities/services. Because no new funds have been appropriated under title II-B for summer youth programs, section 401 grantees are not required to submit a Summer Plan. However, those grantees who have sufficient carry-over title II-B funds to provide summer program activities during 1996 must submit a formal modification requesting Grant Officer approval (see MOD attachment). Action. Grantees planning to use title II-B funds to provide allowable Summer Youth activities during the summer of 1996 must submit a formal modification to the Department of Labor by April 12, 1996. Mail modifications to: U.S. Department of Labor Employment and Training Administration Division of Indian and Native American Programs Room N-4641 FPB 200 Constitution Avenue, N.W. Washington, D.C. 20210 ATTENTION: MIS DESK This modification should clearly state that the grantee intends to expend title II-B funds carried over to provide allowable Summer Youth activities during the summer of 1996. Grantees must also complete a Budget Information Summary (BIS) form indicating the level of Federal funds to be devoted to the 1996 summer program. To utilize title II-B funds appropriated prior to 1995 (under the now-expired 99-1/B-3 grants), grantees should have submitted a modification according to the instructions contained in DINAP Bulletin No. 95-12. If a modification request to transfer title II-B funds from expired grant periods to the current grant has not been submitted, it must be prior to the submission of a modification requesting approval to provide Summer Youth activities in 1996 with II-B carry-over funds. All previously-issued rules, regulations, and statutory requirements for the title II-B program remain in effect during 1996, including reporting requirements. Grantees are reminded that only Federal (JTPA) funds utilized for 1996 title II-B activities need to be accounted for in the summer Financial Status Report. Questions. Contact your DINAP Federal Representative Team.

Reference. Job Training Reform Amendments of 1992. Background. As required by the Job Training Reform Amendments of 1992, the Native American Employment and Training Council was established by charter, effective July 1, 1993. The charter provides for eighteen members appointed for two years. Currently, the Council has two vacancies, the Region I representative position which expires on June 30, 1996, and the Other Discipline Member which expires on June 30, 1997. Additionally, the nine memberships which will expire as of June 30, 1996, are as follows: Region I Region V Vacant Karen Kay Central Maine Indian Assoc. Michigan Indian Employment Bangor, Maine and Training Services, Inc. Expires June 30, 1996 Holt, Michigan Expires June 30, 1996 Region II Alaska Ms. Marie Benedict Mr. Alexie Morris St. Regis Mohawk Tribe Association of Village Council Hogansburg, New York Presidents Expires June 30, 1996 Bethel, Alaska Expires June 30, 1996 Hawaii Ms. Winona Whitman Alu Like, Inc. Honolulu, Hawaii Expires June 30, 1996 Other Disciplines Mr. Gaiashkibos Vacancy Lac Courte Oreilles Expires June 30, 1997 Hayward, Wisconsin Expires June 30, 1996 Dr. Rose-Alma McDonald-Jacobs Mr. Clarence Skye Native American Consultant United Sioux Tribes of South Hogansburg, New York Dakota Expires June 30, 1996 Pierre, South Dakota Expires June 30, 1996 Mr. Eddie Tullis Poarch Band of Creek Indians Atmore, Alabama Expires June 30, 1996 Grantees may renominate these individuals for these memberships, or may submit the names of new individuals. Consistent with the terms of the charter, all nominees must be Indian or Alaskan Native or Hawaiian Native individuals. Only grantees in Regions I, II, IV, and Hawaii may submit nominations for the membership vacancies in those areas. The Department of Labor (the Department) will accept nominations for "other discipline" vacancies from all Section 401 grantees. Indian tribes or Indian, Alaskan Native or Hawaiian Native organizations that do not operate Section 401 grants may also submit nominations for the "other discipline" category. Self nominations will also be considered. In submitting nominations, grantees should consider the willingness of the nominee to attend Council meetings, and to provide feedback to the grantee community. The Department views the Council as its major source for consultation with the grantee community, and, as such, communication between the Council member and his/her constituency is critical. Action. If you would like to suggest nominees for the Council, please submit the names of these individuals to the following address: Thomas Dowd Chief Division of Indian and Native American Programs U.S. Department of Labor 200 Constitution Avenue, N.W. Room N-4641 Washington, D.C. 20210 ATTN: Council Desk We would appreciate having the nominations postmarked no later than April 12, 1996. Questions. Contact Thomas Dowd, Chief, Division of Indian and Native American Programs on (202) 219-8502. In his absence, call Mr. Greg Gross at (202) 219-7509.

References. DINAP Bulletin No. 94-23. Background. a. To assist grantees missing numerous active DINAP bulletins, DINAP has put these bulletins onto a 3.5" diskette. Paper copies of the supplemental attachments complete the bulletin diskette packet. b. You will need access to a computer with the following system requirements to use the diskette: 1. IBM Compatible. 2. 3.5" Floppy Disk Drive. 3. WordPerfect 6.0 or higher. 4. Printer. c. PY 1994 and PY 1995 bulletins are available on the TTRC database. To access, refer to Section 4: Configuring Other Systems Information of the PC Sprintmail for Windows Installation and Configuration Guide provided to all grantees with their Sprintmail software. d. The bulletin diskette is intended for those programs missing many or all of the active operating bulletins. Grantees missing only a few bulletins can receive them by FAX, Sprintmail (attachment), or standard mail. Action Required. Determine what bulletins you are missing by referencing DINAP Bulletin 94-23 and contact your Federal Representative (Fed. Rep.) Team and inform them of your needs. You are strongly encouraged to communicate your request by utilizing your Sprintmail account. Questions. Contact your Fed. Rep. Team.