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Privacy Act Systems - DOL/CENTRAL-4

SYSTEM NAME:

    Department of Labor Advisory Committees Members Files.

SECURITY CLASSIFICATION:

    None.

SYSTEM LOCATION:

    Offices in the various components within the U.S. Department of Labor that sponsor DOL Advisory Committees, at the Frances Perkins Building, 200 Constitution Avenue, N.W., Washington, D.C. 20210, or other Department offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    Present and former members of advisory committees established by the Department, and candidates for a position on an advisory committee.

CATEGORIES OF RECORDS IN THE SYSTEM:

    Records contained in this system are biographical information of individuals submitted by them because they are or have been members, or are being considered for membership on the committees. The records also include the biographical information regarding individuals who have been nominated for membership on advisory committees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    5 U.S.C. 301.

PURPOSE(S):

    The records are used to ensure that all appropriate personal records of advisory committee members, and nominees, are retained and are available for official use.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

    In addition to those universal routine uses listed in the General Prefatory Statement to this document, information in these records may be disclosed to the General Services Administration when necessary to comply with the Federal Advisory Committee Act.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Files are stored electronically and/or on paper.

RETRIEVABILITY:

    Records are retrieved by member name, nominee name, committee name, or via identification number if electronically maintained.

SAFEGUARDS:

    Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files.

RETENTION AND DISPOSAL:

    After a committee is terminated, its records are transferred to the National Archives and Records Administration for permanent retention.

SYSTEM MANAGER(S) AND ADDRESS:

    The relevant agency head for the applicable component agency within the U.S. Department of Labor, 200 Constitution Ave., N.W., Washington, D.C. 20210.

NOTIFICATION PROCEDURE:

    Individuals wishing to inquire whether this system of records contains information about them should send a written request to the System Manager. The written request must include the individualís full name, mailing address, and signature in order to allow the agency to locate and identify the records.

RECORD ACCESS PROCEDURES:

    A request for access shouldbe sent to the System Manager as indicated in the Notification Procedure Section. The request should also include the name of the Committee.

CONTESTING RECORD PROCEDURES:

    A petition for amendment shall be addressed to the System Manager as indicated in the Notification Procedure Section.

RECORD SOURCE CATEGORIES:

    Information contained in this system relates to individual members of the committee and those persons making nominations to the committee.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

    None.