SAMPLE Second Demand Letter

 

Dear [Claimant Name]:

 

This letter is in further reference to your debt in the amount of [$], which resulted from the overpayment of benefits in your case. A copy of our overpayment decision and first demand for payment, dated [insert date] is enclosed. We have not received payment from you or any indication that you intend to cooperate in this matter.

 

If we do not receive payment, or some indication that you intend to make payment, within 30 days of the date of this letter, we may add administrative charges for sending any additional demands for payment.

 

If your debt remains delinquent, we will refer it to the Department of the Treasury for collection. We will assess an additional administrative cost to help defray the expense of this referral. Information about the status and delinquency of your debt is reportable to credit bureaus.

 

         You may inspect and request copies of your records about this debt;

 

         You may contact us to enter into a mutually agreeable written repayment agreement; and

 

         You may request a review of our determinations about the amount of your debt, its past-due status, and its legal enforceability. To exercise this right, you must state your request in writing, state your reason(s) for challenging our determinations, and sign your statement. If you believe that any information of record concerning your debt is not accurate, timely, relevant, or complete, you must provide information or documentation to support your belief.

 

You are expected to reply within 30 days. Make your check payable to the U.S. Department of Labor, OWCP, and include your EEOICPA file number on the check. Send payment to:

 

U.S. Dept. of Labor

DEEOIC

P.O. Box 77247

Washington, DC  20013

 

If you wish to enter into a written repayment agreement, contact me immediately at [insert telephone number].

 

Sincerely,

 

 

Unit Chief for Policies,

Regulations and Procedures

DEEOIC

 

Enclosure:

 

 

 

Notice to Customers Making Payment by Check

When you provide a check as payment, you authorize us either to use information from your check to make a one-time electronic fund transfer from your account or to process the payment as a check transaction. When we use information from your check to make an electronic fund transfer, funds may be withdrawn from your account as soon as the same day we receive your payment.

 

Privacy Act A Privacy Act Statement required by 5 U.S.C. 552a(e)(3) stating our authority for soliciting and collecting the information from your check, and explaining the purposes and routine uses which will be made of your check information, is available on internet site at: https://www.pccotc.gov/pccotc/index.htm , or call toll free at 1-866-945-7920 to obtain a copy by mail.  Furnishing the check information is voluntary, but a decision not to do so may require you to make payment by some other method.