Office of Labor-Management Standards (OLMS)
U.S. Department of Labor Employment Standards Administration
Office of Labor-Management Standards
Dallas District Office
525 Griffin Street
Dallas, TX 75202
(972) 850-2500 Fax: (972) 850-2501
May 5, 2008
Ms. Sharon Hubble, Treasurer
Letter Carriers, NATL, ASN, AFL-CIO
1515 Grady Lane
Cedar Hill, Texas 75104-4227
LM File Number 090-694
Case Number: -
Dear Ms. Hubble:
This office has recently completed an audit of Letter Carriers Branch 4240 under the
Compliance Audit Program (CAP) to determine your organization's compliance with
the provisions of the Labor-Management Reporting and Disclosure Act of 1959
(LMRDA). As discussed during the exit interview with You, Ray Coffer, Linda
Christopherson and Larry Jones on March 24,2008, the following problems were disclosed during the CAP. The matters listed below are not an exhaustive list of all
possible problem areas since the audit conducted was limited in scope.
Title II of the LMRDA establishes certain reporting and recordkeeping requirements. Section 206 requires, among other things, that labor organizations maintain adequate records for at least five years by which each receipt and disbursement of funds, as well as all account balances, can be verified, explained, and clarified. As a general rule, labor organizations must maintain all records used or received in the course of union business.
For disbursements, this includes not only original bills, invoices, receipts, vouchers, and
applicable resolutions, but also documentation showing the nature of the union
business requiring the disbursement, the goods or services received, and the identity of the recipient(s) of the goods or services. In most instances, this documentation
requirement can be satisfied with a sufficiently descriptive expense receipt or invoice. If an expense receipt is not sufficiently descriptive, a union officer or employee should write a note on it providing the additional information. For money it receives, the labor organization must keep at least one record showing the date, amount, purpose, and source of that money. The labor organization must also retain bank records for all accounts.
The audit of Branch 4240's 2007 records revealed the following recordkeeping violations:
Failure to Accuratel Record All Receipts
Branch 4240 failed to maintain adequate records to verify, explain or clarify
accuracy or completeness of reports required to be filed with the Secretary of
Labor. For example, there were at least ten different occasions wherein Branch 4240 failed to properly and/or accurately record dividend income deposits and/or
transfers of funds. In addition, Branch 4240 failed to make an adjusting entry in its books resulting from a missapplication of a deposit caused by the credit union.
Union receipts records must include an adequate identification of all money the union receives. The records should show the date and amount received, and the
source of the money.
Based on your assurance that Branch 4240 will retain adequate documentation in the future, OLMS will take no further enforcement action at this time regarding the above violation.
I want to extend my personal appreciation to Letter Carriers Branch 4240 for the
cooperation and courtesy extended during this compliance audit. I strongly
recommend that you make sure this letter and the compliance assistance materials provided to you are passed on to future officers. If we can provide any additional
assistance, please do not hesitate to call.
cc: Ray Coffer, President