Office of Labor-Management Standards (OLMS)
U.S. Department of Labor Employment Standards Administration
Office of Labor-Management Standards
St. Louis District Office
1222 Spruce Street
Room 9 109E
St. Louis, MO 63103
(31 4)539-2667 Fax: (31 4)539-2626
July 25, 2008
Ms. Virginia Anderson-Dunbar
Communications Workers AFL-CIO
2258 Grissom Drive
St. Louis, MO 63146
LM File Number 026-643
Case Number: -
Dear Ms. Anderson-Dunbar:
This office has recently completed an audit of Communications Workers under the
Compliance Audit Program (CAP) to determine your organization's compliance with
the provisions of the Labor-Management Reporting and Disclosure Act of 1959
(LMRDA). As discussed during the exit interview with you on July 21,2008, the
following problems were disclosed during the CAP. The matters listed below are not
an exhaustive list of all possible problem areas since the audit conducted was limited in
Title II of the LMRDA establishes certain reporting and recordkeeping requirements. Section 206 requires, among other things, that labor organizations maintain adequate records for at least five years by which each receipt and disbursement of funds, as well as all account balances, can be verified, explained, and clarified. As a general rule, labor organizations must maintain all records used or received in the course of union business.
For disbursements, this includes not only original bills, invoices, receipts, vouchers, and applicable resolutions, but also documentation showing the nature of the union business requiring the disbursement, the goods or services received, and the identity of the recipient(s) of the goods or services. In most instances, this documentation requirement can be satisfied with a sufficiently descriptive expense receipt or invoice.
If an expense receipt is not sufficiently descriptive, a union officer or employee should write a note on it providing the additional information. For money it receives, the labor organization must keep at least one record showing the date, amount, purpose, and source of that money. The labor organization must also retain bank records for all accounts.
The audit of Local 6320's records revealed the following recordkeeping violations:
General Reimbursed and Credit Card Expenses
A sample review of Local 6320's credit card back-up records show the local did not retain adequate documentation for reimbursed expenses and credit card expenses incurred by ---- and ---- totaling at least $479.98. For example, a receipt could not be located for charges made by Compton at Lions Choice Restaurant on February 8,2007 for $10.52 and at Ponderosa Restaurant on April 23,2007 for $13.74. There was no back-up documentation located for a charge made by Di Silvester on March 25,2007 at the Washington Court Hotel for $455.72.
As previously noted above, labor organizations must retain original receipts, bills, and vouchers for all disbursements. The president and treasurer (or corresponding principal officers) of your union, who are required to sign your union's LM report, are responsible for properly maintaining union records.
I want to extend my personal appreciation to Communications Workers for the
cooperation and courtesy extended during this compliance audit. I recommend that
you make sure this letter and the compliance assistance materials provided to you are
passed on to future officers. If we can provide any additional assistance, please do not
hesitate to call.
cc: Kevin Kujawa, President