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Office of the Solicitor

Privacy Act Systems - DOL/VETS-3

SYSTEM NAME:

    Veterans' Transition Assistance Program (TAP) Registration System.

SECURITY CLASSIFICATION:

    None

SYSTEM LOCATION:

    Veterans' Employment and Training Service (VETS) State Directors' Offices, Regional Offices, National Office.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    Service members, and their spouses, for 180 days after separation of the servicemember from the U.S. Armed Forces.

CATEGORIES OF RECORDS IN THE SYSTEM:

    Registration data on participants in the Transition Assistance Program (TAP) workshops including the name, address, social security number, and duty station.

AUTHORITY FOR MAINTENANCE OF SYSTEM:

    10 U.S.C. 1144.

PURPOSE:

    Records are maintained to house achievement levels in TAP Program workshops, develop demographic data, and research programs effectiveness.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

    In addition to those universal routine uses listed in the General Prefatory Statement to this document, disclosure of records and information may be made to the Department of Defense, Department of Transportation, and to the Department of Veterans Affairs so that they may they assist the TAP participant by sharing information.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Electronic and manual records.

RETRIEVABILITY:

    By name, state, military base, or VETS region.

SAFEGUARDS:

    Locked room or locked cabinets, and passwords for electronic system.

RETENTION AND DISPOSAL:

    Records are transferred to the Federal Records Center three years after the end of the fiscal year when they were created, and they are destroyed ten years thereafter.

SYSTEM MANAGER(S) AND ADDRESS:

    Director of Operations and Programs, United States Department of Labor, Veterans' Employment and Training Service, Room, 200 Constitution Avenue, NW, Washington, DC 20210, and Regional Offices.

NOTIFICATION PROCEDURES:

    Inquiries should be mailed or presented to the appropriate system manager listed above.

RECORD ACCESS PROCEDURES:

    A request for access shall be addressed to the systems manager at the address listed above. Individuals must furnish the following information for their records to be located and identified:

  1. Name.

  2. Approximate date of separation.

CONTESTING RECORD PROCEDURES:

    A petition for amendment shall be addressed to the System Manager and must meet the requirements of 29 CFR 71.9.

RECORD SOURCE CATEGORIES:

    Participants in TAP workshops.

SYSTEMS EXEMPTIONS FROM CERTAIN PROVISIONS OF THE ACT:

    None.