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Office of the Solicitor

Privacy Act Systems - DOL/SOL-7

SYSTEM NAME:

    Solicitor's Legal Activity Recordkeeping System.

SECURITY CLASSIFICATION:

    None

SYSTEM LOCATION:

    The central database is maintained in the Office of the Solicitor (SOL), Office of Administration, Management, and Litigation Support, Washington, DC. Computer access terminals are located in SOL Divisional Offices in Washington, DC, and in all SOL Regional and Associate Regional Solicitors Offices. See the Appendix to this document for the regional office addresses.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    Attorneys and paralegal specialists employed by SOL, judges assigned to DOL cases, and individuals and/or parties involved in the cases.

CATEGORIES OF RECORDS IN THE SYSTEM:

    Individual attorney and paralegal specialist assignments, records which identify pending cases and opinions requested, status of assignments, cases and opinions, statutes enforced, client agencies served, and time spent on assignments.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    5 U.S.C. §301.

PURPOSE(S):

    To track the status of cases and other legal work, to manage attorney and paralegal specialist assignments, to track the time spent litigating cases and providing other legal services, to prepare budget submissions and to assist in allocating resources among Divisional and Regional Offices.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

    Selected data may be shared with the Office of Management and Budget (OMB) and Congress as part of the budget submission process.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Manual and computer files.

RETRIEVABILITY:

    By initials of the SOL attorney or paralegal specialist, name of the judge, name or social security number of the individual involved, and/or the name of the party involved in a case.

SAFEGUARDS:

    Manual and computer files are accessible only by authorized persons.

RETENTION AND DISPOSAL:

    Records are retained for five years.

SYSTEM MANAGER(S) AND ADDRESS:

    Director, Office of Administration, Management and Litigation Support/Office of the Solicitor, 200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURES:

    Inquiries should be mailed or presented to the system manager at the address listed above.

RECORD ACCESS PROCEDURE:

    A request for access shall be mailed or presented to the system manager at the address listed above.

CONTESTING RECORD PROCEDURES:

    A request for amendment should be addressed to the system manager noted above and must meet the requirements of 29 CFR 71.9.

RECORD SOURCE CATEGORIES:

    Covered individuals, case files, correspondence files, opinion files and miscellaneous files.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

    None.