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Office of the Solicitor

Privacy Act Systems - DOL/SOL-17

SYSTEM NAME:

    Solicitor's Office Equipment Files.

SECURITY CLASSIFICATION:

    None.

SYSTEM LOCATION:

    Office of the Solicitor, Office of Administration, Management & Litigation Support (OAMLS), U.S. Department of Labor, 200 Constitution Avenue, NW, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    All employees from the Office of the Solicitor both those from the National and the Regional Offices of the Solicitor.

CATEGORIES OF RECORDS IN THE SYSTEM:

    The system contains detailed records pertaining to the chairs, desks, and other furniture, and equipment assigned to each employee from the Office of the Solicitor, including National and Regional Offices.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    5 U.S.C. 301.

PURPOSE(S):

    The information is used for statistical data and to prepare purchase orders for furniture, equipment and accessories. The information is also used to track items assigned to individuals within the Solicitor's Office.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF SUCH USE:

    None, except for those universal routine uses listed in the General Prefatory Statement to this document.

DISCLOSURE REPORTING AGENCIES:

    None.

POLICIES AND PRACTICES FOR SORTING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    The records are maintained in file folders and in computers.

RETRIEVABILITY:

    Records are retrieved by the name of the employee.

SAFEGUARDS:

    These records are kept in office suites which are locked after working hours.

RETENTION AND DISPOSAL:

    The system is updated annually and earlier records are destroyed.

SYSTEM MANAGER AND ADDRESS:

    Director, Office of Administration, Management & Litigation Support, U.S. Department of Labor 200 Constitution Avenue, NW Washington, DC 20210.

NOTIFICATION PROCEDURES:

    Inquiries should be directed to the system manager noted at the address listed above.

RECORD ACCESS PROCEDURES:

    A request for access shall be addressed to the system manager at the address listed above. Individuals must furnish the following information for their records to be located and identified:

  1. Name.

  2. Individuals requesting access must also comply with the Privacy Act regulations regarding verification of identity to records at 29 CFR 71.4.

CONTESTING RECORD PROCEDURES:

    A petition for amendments shall be addressed to the System Manager and must meet the requirements of 29 CFR 71.9.

RECORD SOURCE CATEGORIES:

    Agency personnel files, information submitted by the employee, and records from the Office of Administration, Management and Litigation Support.

SYSTEM EXEMPTED FROM CERTAIN PROVISION OF THE ACT:

    None.