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Privacy Act Systems - DOL/PWBA-12

SYSTEM NAME:

    Publication Hotline Requests

SECURITY CLASSIFICATION:

    None.

SYSTEM LOCATION:

    GMR, Inc. 7203 Gateway Court, Manassas, VA 20109

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    Individuals requesting PWBA publications via the toll free telephone number.

CATEGORIES OF RECORDS IN THE SYSTEM:

    Data regarding requests for copies of PWBA publications that are received through the toll free publication request line. Data includes individual requester's name, street address, city, state, zip code, telephone number, the publication(s) ordered and the quantity, the date the order was placed and the date it was filled.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:

    5 U.S.C. 1135.

PURPOSE(S):

    These records are maintained to process requests made to the PWBA Toll Free Publication Hotline for publications.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES:

    None except those mentioned in the General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Computer storage.

RETRIEVABILITY:

    Records on this system are retrieved electronically by using the name of requestor.

SAFEGUARDS:

    Computer system is password protected and accessible only to personnel creating and maintaining the database.

RETENTION AND DISPOSAL:

    Destroyed when three months old or when no longer needed, whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:

    Director of the Office of Participant Assistance and Communications
    Pension and Welfare Benefits Administration
    U.S. Department of Labor
    200 Constitution Avenue, NW
    Washington, DC 20210.

NOTIFICATION PROCEDURE:

    Individuals wishing to inquire whether this system of records contains information about them should contact the system manager indicated above. Individuals must furnish their full names for their records to be located and identified.

RECORD ACCESS PROCEDURES:

    Same as notification procedure. Individuals requesting access must also comply with Privacy Act regulations on verification of identity and access to records (29 CFR Part 71.2).

CONTESTING RECORD PROCEDURES:

    Same as Notification procedure above except individuals desiring to contest or amend information maintained in the system should direct their written request to the System Manager listed above, and state clearly and concisely what information is being contested, the reasons for contesting it, and the proposed amendment to the information sought pursuant to 29 CFR 71.9.

RECORD SOURCE CATEGORIES:

    Individuals requesting publications.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

    None.