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Office of the Solicitor

Privacy Act Systems - DOL/OSHA-9

SYSTEM NAME:

    OSHA Compliance Safety and Health Officer Training Record.

SECURITY CLASSIFICATION:

    None.

SYSTEM LOCATION:

    Regional offices of the Occupational Safety and Health Administration; see the Appendix for addresses.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    Compliance Safety and Health Officers of the Occupational Safety and Health Administration.

CATEGORIES OF RECORDS IN THE SYSTEM:

    Records reflecting training courses and programs completed by Compliance Safety and Health Officers of the Occupational Safety and Health Administration.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    Occupational Safety and Health Act of 1970 (29 U.S.C. 651-678).

PURPOSE(S):

    These records are used to determine which Compliance Safety and Health Officers have completed required training and which need added training. They are used to analyze individual training needs and to assess overall needs for training in upcoming periods; used by Regional Administrators for planning and budgetary purposes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

    None, except for those universal routine uses listed in the General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Manual files.

RETRIEVABILITY:

    By name of individual Compliance Safety and Health Officer.

SAFEGUARDS:

    Locked file cabinets.

RETENTION AND DISPOSAL:

    Upon termination of employment of a Compliance Safety and Health Officer, or upon transfer to another job.

SYSTEM MANAGER(S) AND ADDRESS:

    Regional Administrator at address in the Appendix where system is located.

NOTIFICATION PROCEDURE:

    Individuals wishing to inquire whether this system of records contains information about them should contact the system manager at the appropriate system location listed above.

RECORD ACCESS PROCEDURE:

    Individuals wishing to gain access to records should contact the system manager at the system location listed above.

CONTESTING RECORD PROCEDURE:

    Individuals wishing to request amendment of any records should contact the system manager at the system location listed above.

RECORD SOURCE CATEGORIES:

    Official personnel folders; certificates of training; individuals concerned.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

    Not applicable.