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Office of the Solicitor

Privacy Act Systems - DOL/OSHA-12

SYSTEM NAME:

    OSHA Employee Conduct Investigations.

SECURITY CLASSIFICATION:

    Unclassified.

SYSTEM LOCATIONS:

    Directorate heads, separate office heads, Regional Administrators, Director Cincinnati Laboratory, Director Salt Lake City Laboratory, of the Occupational Safety and Health Administration (OSHA).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    Employees who are the subject of an investigation or a conduct inquiry.

CATEGORIES OF RECORDS IN THE SYSTEM:

    Name, organization, and other information relating to the individual involved. The record also contains investigative report(s) associated with the case, including interviews and other information gathered.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    5 U.S.C. 301.

PURPOSE(S):

    These records are maintained to ensure that all appropriate records of problems, misconduct, illegal acts, conflicts of interest, etc., are retained.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

    None, except for those universal routine uses listed in the General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    The records are stored in file folders in metal file cabinets.

RETRIEVABILITY:

    By name or case file number.

SAFEGUARDS:

    The files are maintained in locked file cabinets with access available only to those with a need to know the information to perform their officially assigned duties.

RETENTION AND DISPOSAL:

    Records are retained for four years following the date either: (a) They are referred to the OIG; (b) they are transferred to OPM/GOVT-3 Records of Adverse Actions and Actions Based on Unacceptable Performance; or (c) it is determined that the allegation was without sufficient merit to warrant further action, after which they are destroyed by burning.

SYSTEM MANAGER(S) AND ADDRESS:

    Directorate heads, separate Office heads, Regional Administrators, Director Cincinnati Laboratory, Director Salt Lake City Laboratory, of the Occupational Safety and Health Administration at addresses listed in the Appendix.

NOTIFICATION PROCEDURE:

    Inquiries should be mailed to system managers listed above at addresses listed in the Appendix.

RECORD ACCESS PROCEDURES:

    Individuals wishing to gain access to records should contact the appropriate system manager at the system locations listed in the Appendix.

CONTESTING RECORD PROCEDURE:

    Individuals wishing to request amendment of any non-exempt records should contact the system manager at the location listed in the Appendix.

RECORD SOURCE CATEGORIES:

    Hotline complaints received through the Office of the Inspector General, or through the General Accounting Office; complaints or incident reports submitted by other employees or members of the public; and other investigative reports.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for law enforcement purposes is exempt from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) of 5 U.S.C. 552a, provided however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of these records, such material shall be provided to the individual, except to the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or prior to January 1, 1975, under an implied promise that the identity of the source would be held in confidence.