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Office of the Solicitor

Privacy Act Systems - DOL/OSHA-10

SYSTEM NAME:

    OSHA Outreach Training Program.

SECURITY CLASSIFICATION:

    None

SYSTEM LOCATION:

    Office of Training and Education, Occupational Safety and Health Administration, U.S. Department of Labor, 1555 Times Drive, Des Plaines, Illinois 60018.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    Authorized OSHA Outreach Training Program trainers.

CATEGORIES OF RECORDS IN THE SYSTEM:

    Each trainer's file contains the following information: Trainer's name, title, ID number, company name, address, telephone number, fax number, and the most recent date the individual completed an OSHA construction and/or general industry Outreach course. Files also contain the end date of outreach classes taught by the trainer, the type of training conducted, and the date that OSHA student course completion cards were sent to the trainer by OSHA. Manual files contain documentation submitted by the trainer which includes topics covered, students taught, and a copy of the letter sent to the trainer for that class.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    Occupational Safety and Health Act of 1970 (29 U.S.C. 651-678); 5 U.S.C. 501.

PURPOSE(S):

    To maintain, efficiently and accurately, information on OSHA authorized outreach trainers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES:

    None, except for those universal routine uses listed in the General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Manual and Automated Data Processing (ADP) files.

RETRIEVABILITY:

    Records in the manual system of records are retrieved by the date that the training class was held and by the name of the authorized OSHA outreach trainer.

    Records in the ADP system are retrieved by the name of the OSHA authorized outreach trainer or by the trainer's system assigned I.D. number.

SAFEGUARDS:

    Locked file cabinets for manual files; computer file accessible through password system available only to authorized OSHA personnel.

RETENTION AND DISPOSAL:

    Manual system - retained 5 years, then destroyed; ADP system - retained indefinitely.

SYSTEM MANAGER AND ADDRESS:

    Chief, Division of Training and Educational Programs, Occupational Safety and Health Administration, U.S. Department of Labor, 1555 Times Drive, Des Plaines, Illinois 60018.

NOTIFICATION PROCEDURE:

    Individuals wishing to inquire whether this system of records contains information about them should contact the system manager at the system location listed above. Name, address, and date authorized as trainer should be provided.

RECORD ACCESS PROCEDURES:

    Individuals wishing to gain access should contact the system manager at the system location listed above.

CONTESTING RECORD PROCEDURES:

    Individuals wishing to request amendment must contact the system manager at the system location listed above.

RECORD SOURCE CATEGORIES:

    Trainers and any individuals attending any of the OSHA outreach trainer courses (500, 501, 502, 503).

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

    None.