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Privacy Act Systems - DOL/OASAM-32

DOL/OASAM-32

SYSTEM NAMES:

Transit Subsidy Management System.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

U.S. Department of Labor, Office of the Assistant Secretary for Administration and Management (OASAM), Human Resources Center (HRC), Office of HR Works Systems (OHRWS), 200 Constitution Avenue, NW, Room S-3308, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

All DOL employees who apply for Transit Subsidy benefits.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records include information on DOL employees, such as name, grade, organization (code), office location, and home/work addresses.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S. C. 301.

PURPOSES(S):

To maintain records on the Transit Subsidy Program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES:

None, except for those universal routine uses listed in the General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Files are stored electronically and/or on paper.

RETRIEVABILITY:

Records are retrieved by employee's name.

SAFEGUARDS:

Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files.

RETENTION AND DISPOSAL:

Records are retained for three years and then destroyed in accordance with OASAM Record Schedule.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office of HR Works Systems, HRC, OASAM, U.S. Department of Labor, 200 Constitution Avenue, NW, Room S-3308, Washington DC, 20210

NOTIFICATION PROCEDURES:

Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES

A request for access should be mailed to System Manager.

CONTESTING RECORDS PROCEDURES:

A petition for amendments should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:

The information contained in this system is obtained from the applicant and manually verified against DOL's Human Resources System.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

None.