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Office of the Solicitor

Privacy Act Systems - DOL/OASAM-32

SYSTEM NAMES:

    Transit Subsidy Management System.

SECURITY CLASSIFICATION:

    None.

SYSTEM LOCATION:

    U.S. Department of Labor, Financial Management Services Center, Office of the Assistant Secretary for Administration and Management (OASAM), 200 Constitution Avenue, NW, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    All DOL employees who apply for Transit Subsidy benefits.

CATEGORIES OF RECORDS IN THE SYSTEM:

    Records contain information on DOL employees, such as name, social security number, organization (code), office location, and employment status.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    5 U.S. C. 301.

PURPOSES(S):

    To maintain records on the Transit Subsidy Program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES:

    None, except for those universal routine uses listed in the General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Manual files are retained by the Financial Management Services Center, in a file cabinet. Computer records are stored in a database server located in a secure area accessible only by encoded security cards. Machine readable version of the records is kept in a secure microcomputer (server) database.

RETRIEVABILITY:

    Records are filed and retrieved by name or Social Security Number.

SAFEGUARDS:

    Records can be accessed only through the use of passwords given to authorized DOL employees by the Database Administrator on a need to know basis.

RETENTION AND DISPOSAL:

    Records are retained for three years and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

    Director, Business Operations Center, OASAM, U.S. Department of Labor, 200 Constitution Avenue, NW, Washington DC, 20210

NOTIFICATION PROCEDURES:

    Inquiries should be mailed or presented to the system manager noted at the address listed above.

RECORD ACCESS PROCEDURES

    A request for access shall be addressed to the system manager at the address listed above.

CONTESTING RECORDS PROCEDURES:

    A petition for amendments shall be addressed to the System Manager and must meet the requirements of the DOL Privacy Act regulations at 29 CFR 71.

RECORD SOURCE CATEGORIES:

    Information contained in this system is from the DOL Payroll System and the applicant.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

    None.