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Office of the Solicitor

Privacy Act Systems - DOL/OASAM-31

SYSTEM NAMES:

    DOL Flexible Workplace (Flexiplace) Programs Evaluation and Files.

SECURITY CLASSIFICATION:

    None.

SYSTEM LOCATION:

    DOL/OASAM/Office of Human Resources, Office of Human Resource Systems and with each employee's supervisor.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    DOL participants in Flexiplace Programs.

CATEGORIES OF RECORDS IN THE SYSTEM:

    Records in the system include program participants, position title and grade, office location, and address of alternate work site. Records , also include survey information obtained during the individual's participation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    5 U.S.C. 301.

PURPOSE(S):

    These records are used for statistical reporting and evaluation of the DOL Flexiplace Program, and are not used in any way for making any determination about an identifiable individual.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

    None, except for those universal routine uses listed in the General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Records are maintained in manual files and on computer disks.

RETRIEVABILITY:

    Records are retrieved by individual(s) name(s).

SAFEGUARDS:

    Records are maintained on secure computer systems and can only be retrieved with the proper access code. Access to the manual files is limited to authorized users.

RETENTION AND DISPOSAL:

    The database will be retained without individual identifiers (which will be deleted from the files) for statistical purposes only.

SYSTEM MANAGER(S) AND ADDRESS:

    U.S. Department of Labor, Office of the Assistant Secretary for Administration and Management, Office of Human Resources, Office of Human Resource Systems, Frances Perkins Building, 200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:

    Individuals wishing to inquire whether this system of records contains information about them should contact the systems manager listed above. Individuals must furnish the following information for their records to be located and identified: name, GS grade and series, organizational unit.

RECORDS ACCESS PROCEDURES:

    Individuals wishing to request access to records pertaining to them should contact the systems manager. Individuals must furnish the following information for their records to be located and identified: name, GS grade and series, organizational unit.

CONTESTING RECORD PROCEDURE:

    Individuals wishing to contest information in their files may write to the system manager at the specified address above, reasonably identify the records pertaining to them, the information which is being contested in those records, the corrective action(s) being sought, and the reasons for the correction(s).

RECORD SOURCE CATEGORIES:

    Individual participants and their supervisors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

    Not applicable.