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Office of the Solicitor

Privacy Act Systems - DOL/OASAM-30

SYSTEM NAMES:

    Injury Compensation System (ICS).

SECURITY CLASSIFICATION:

    None.

SYSTEM LOCATION:

  1. Offices in Washington, DC: Safety and Health Center, OASAM, and

  2. OASAM Regional Personnel Offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    Current/former employees of the Department of Labor and current/former Job Corps Center students who file, or who have filed on their behalf, workers' compensation claims for traumatic injury, occupational disease, recurrence of disability, and death.

CATEGORIES OF RECORDS IN THE SYSTEM:

    This system contains information relating to a DOL employee's/Job Corps Center student's claim for compensation filed under procedures established by the Office of Worker's Compensation Programs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    Federal Employees' Compensation Act, as amended (codified in 5 U.S.C. 8101 et seq.), and to related regulations in Title 20, Code of Federal Regulations (CFR), Part 10; The Occupational Safety and Health Act of 1970 (PL 91-596), Executive Order 12196; Occupational Safety and Health Programs for Federal Employees, and 29 CFR Part 1960.

PURPOSE:

    The records are used as a reference, by agency officials, to track and monitor DOL employees and/or Job Corps Center students who receive continuation of pay and/or FECA compensation benefits.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

    None, except for those universal routine uses listed in the General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Records are maintained in manual and automated files.

RETRIEVABILITY:

    Manual files are indexed by agency/region. Automated files are retrieved by: agency/region code, case number, claimant's name, fiscal year.

SAFEGUARDS:

    Manual files are maintained in locked file cabinets under supervision of Office of Safety and Health personnel. Confidential passwords are required for access to automated records.

RETENTION AND DISPOSAL:

    Records are maintained in the ICS system for 5 years.

    System manager(s) name and address: Director, Office of Safety and Health, U.S. Department of Labor, 200 Constitution Avenue, NW, Washington, DC, 20210.

NOTIFICATION PROCEDURE:

    Requests, including name, date of injury, agency name, and case file number, if known, should be addressed to the system manager listed above, at the office where the record is located.

RECORD ACCESS PROCEDURES:

    A request for access shall be addressed to the system manager at the address listed above. Individuals must furnish the following information for their records to be located and identified:

  1. Name and address.

CONTESTING RECORD PROCEDURES:

    Not applicable.

RECORD SOURCE CATEGORIES:

    Records in this system contain information extracted from OWCP/payroll data files/tapes.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

    None.