Skip to page content
Office of the Solicitor
Bookmark and Share

Privacy Act Systems - DOL/OASAM-27

DOL/OASAM-27

SYSTEM NAMES:

Employee/Contractor/Visitor Identification System

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

U.S. Department of Labor, Office of the Assistant Secretary for Administration and Management (OASAM), Security Center (SC), 200 Constitution Avenue, NW, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS:

DOL employees and employees of contractors doing business with DOL and individuals requiring access to the DOL.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records include individual identifiers plus a photographic image of DOL employees, DOL contractors and individuals requiring access to the department.

AUTHORITY OF MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301

PURPOSE(S):

To maintain records on the identification of persons to be rightfully admitted to DOL facilities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSE OF SUCH USES:

None, except for those universal routine uses listed in the General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS:

STORAGE:

Files are stored electronically and/or on paper.

RETRIEVABILITY:

Files are retrieved by the employee's or contractor's last name or social security number and agency.

SAFEGUARDS:

Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files.

RETENTION AND DISPOSAL:

Records are retained indefinitely, in accordance with Records Schedule 174 (https://www.archives.gov/records-mgmt/grs/grs11.pdf).

SYSTEM MANAGER(S) AND ADDRESS:

Director, Security Center, OASAM, U.S. Department of Labor, 200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:

Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURE:

A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURE:

A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:

Information contained in this System is obtained from DOL employees, employees of contractors doing business with DOL and individuals requiring access to the DOL.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

None.