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Office of the Solicitor

Privacy Act Systems - DOL/OASAM-25

SYSTEM NAMES:

    Intergovernmental Personnel Act Assignment Records.

SECURITY CLASSIFICATION:

    None.

SYSTEM LOCATION:

  1. In Washington, DC: OASAM, Human Resources Center

  2. OASAM Regional Personnel Offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    Current or former State or local government agency or educational institution employees, employees of Indian tribal governments, or other organizations who have completed or are presently on an assignment in a DOL agency under the provisions of IPA.

CATEGORIES OF RECORDS IN THE SYSTEM:

    These records consist of a copy of the individual's IPA agreement between a DOL agency and a State or local government, educational institution, Indian tribal government, or other organization; biographical and background information about the assignees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    The Intergovernmental Personnel Act of 1970. (5 U.S.C. 3371 through 3376).

PURPOSE(S):

    These records are maintained to document and track mobility assignments under IPA.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

    None, except for those universal routine uses listed in the General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    Not applicable.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Records are maintained in file folders.

RETRIEVABILITY:

    By the name of the individual.

SAFEGUARDS:

    Files are maintained in an area with limited access.

RETENTION:

    Records are retained for a period of three years following the completion of the assignment.

SYSTEM MANAGER(S) AND ADDRESS:

    Director, Human Resource Services Center, U.S. Department of Labor, 200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:

    Individuals wanting to inquire whether this system contains information about them should contact the servicing personnel office.

RECORD ACCESS PROCEDURES:

    Contact the servicing personnel office.

CONTESTING RECORD PROCEDURES:

    Contact the servicing personnel office.

RECORDS SOURCE CATEGORIES:

    Information provided by the assignee and by officials in DOL agencies, State and local governments, educational institutions, Indian tribal governments and other organizations where the assignee is employed.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

    Not applicable.