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Privacy Act Systems - DOL/MSHA-23

DOL/MSHA-23

SYSTEM NAME:

Educational Policy and Development Activity Reporting System

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Mine Safety and Health Administration (MSHA) Directorate of Educational Policy and Development; U.S. Department of Labor, Beaver, WV.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Educational Policy and Development (EPD), Education and Training specialists.

CATEGORIES OF RECORDS IN THE SYSTEM:

The records in this system include the mine identification number, mine name, name and MSHA Individual Identification Number (MIIN) of an instructor, and the education and training personnel tracking information such as training specialist's name, types of activities conducted, and time spent on activities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

29 U.S.C. 557a.

PURPOSE(S):

Records in this system are used by authorized personnel to: 1.) determine the workload, work scheduling, and performance of EPD personnel; and 2.) assist in budgeting and staffing of education and training specialists.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

None except for those universal routine uses listed in the General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are stored electronically and/or on paper.

RETRIEVABILITY:

Records are indexed and retrieved by mine identification number, EPD employee's name, and district code.

SAFEGUARDS:

Access is by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files.

RETENTION AND DISPOSAL:

Records are retained for 3 years. (NC1-433-81-1, Item 34).

SYSTEM MANAGER(S) AND ADDRESS:

Director of Office of Standards, Regulations, and Variances, Arlington, VA.

NOTIFICATION PROCEDURE:

Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:

A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:

A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:

Information contained in this system is obtained from Educational Policy and Development's Education and Training Specialists.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

None.