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Office of the Solicitor

Privacy Act Systems - DOL/MSHA-23

SYSTEM NAME:

    Education Policy and Development; Education Field Services (EFS) Activity Reporting System

SECURITY CLASSIFICATION:

    Unclassified.

SYSTEM LOCATION:

  1. Office of the Director for Educational Policy and Development, Mine Safety and Health, U.S. Department of Labor, 4015 Wilson Boulevard, Arlington, Virginia 22203;

  2. Educational Field Services for Educational Policy and Development, Mine Safety and Health, U.S. Department of Labor, Airport Road, Beaver, West Virginia;

  3. Educational Field Services for Educational Policy and Development, Mine Safety and Health, U.S. Department of Labor, P.O. Box 25367, Denver Federal Center, Denver, Colorado 80225.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    Educational Policy and Development, Educational Field Services training personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:

    Information on mine ID's visited; number of personnel contacted; activities conducted; time spent on activities; name; AR/RE Authorized Representative number (AR) or Right of entry number (RE) number; organization code; and information on time utilization for Training Specialists.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    29 U.S.C. 557(a)

PURPOSE(S):

  1. To determine the workload and work scheduling;

  2. To assist in budgeting and staffing of education and training specialists;

  3. To assess training needs of MSHA personnel and industry personnel; and

  4. To assist management in the monitoring of training activities conducted by EFS Training Specialists.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

    None except for those universal routine uses listed in the General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    None.

STORAGE:

    Manual files, and computer files.

RETRIEVABILITY:

    By mine identification number; Authorized Representative/Right of Entry Representative number; organization code.

SAFEGUARDS:

    Access limited to authorized personnel in regard to computerized data. Manual records on Education Policy and Development training personnel are kept in locked file cabinets. Computer safeguards and procedures developed by contractors under GSA Circular E-34. Reports are marked with a Privacy Act warning. During working hours only authorized personnel have access to files.

RETENTION AND DISPOSAL:

    Paper records are destroyed when 3 years old. Computer records are maintained permanently for historical purposes.

SYSTEM MANAGER(S) AND ADDRESS:

    Director for Educational Policy and Development, Mine Safety and Health, Department of Labor, 4015 Wilson Boulevard, Arlington, Virginia 22203.

NOTIFICATION PROCEDURE:

    Inquiries regarding the existence of records should be addressed to the System Manager. A written, signed request stating that the requester seeks information concerning records pertaining to him/her is required.

RECORD ACCESS PROCEDURES:

    To see records, write the System Manager and describe as specifically as possible the records sought and furnish the following information:

  1. Full name

  2. AR/RE number

  3. Address

  4. Signature

CONTESTING RECORD PROCEDURES:

    Individuals requesting amendment to the record should contact the System Manager and furnish the following information:

  1. Full name

  2. AR/RE number

  3. Signature

  4. The specific problem.

RECORD SOURCE CATEGORIES:

    Educational Policy and Development, Educational Field Services personnel.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

    None.