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Privacy Act Systems - DOL/ETA-29

DOL/ETA-29

SYSTEM NAMES:

National Agricultural Workers Survey (NAWS) Research File.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATIONS:

The NAWS Sponsor, Employment and Training Administration (ETA), Office of Policy Development and Research, U.S. Department of Labor, 200 Constitution Avenue, NW, Room N-5641, Washington, DC, 20210; the office of the System Manager, currently JBS International, Inc., Aguirre Division (JBS), 555 Airport Blvd., Suite 400, Burlingame, CA, 94010; and in two locations of the NAWS Co‑Sponsor, the National Institute for Occupational Safety and Health (NIOSH): 1) The Division of Surveillance, Hazard Evaluations, and Field Studies, NIOSH, 4676 Columbia Drive, Cincinnati, Ohio 45226; and 2) The Division of Safety Research, NIOSH, 1095 Willowdale Road,‑‑mail stop 180‑p, Morgantown, West Virginia 26505.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

NAWS respondents. These are randomly selected individuals who are engaged in crop and nursery activities. Between 1,500 and 4,000 individuals will be included in the file each year.

CATEGORIES OF RECORDS IN THE SYSTEM:

The system will contain records of the employment and migration history of crop workers and their families. It will also contain information about the wages, working conditions and recruitment procedures, and the health and occupational injury experience of crop workers. The records stored at JBS International, and only at JBS international, will also contain the names, and addresses of the respondents in the NAWS. All of this data will have been obtained in a personal interview with the respondents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301.

PURPOSE(S):

To gather and analyze data on the demographic, employment, and health characteristics of hired crop and nursery farm workers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

None, except for those universal routine uses listed in the General Prefatory Statement to this document with the following limitations: The Routine Uses listed at paragraphs 3, 4, 7, 8, 9, and 11 in the General Prefatory Statement to this document are not applicable to this system of records. The records also may be disclosed where required by law.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Files are stored electronically and/or on paper.

RETRIEVABILITY:

Files are retrieved by the name of individual making request.

SAFEGUARDS:

Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files.

RETENTION AND DISPOSAL:

Files are retained for four years after the collection of the data.

SYSTEM MANAGER(S) AND ADDRESSES:

The NAWS Sponsor, Employment and Training Administration, Office of Policy Development and Research, U.S. Department of Labor, 200 Constitution Avenue, NW, Washington, DC, 20210; the System Manager, currently JBS, 555 Airport Blvd., Suite 400, Burlingame, CA, 94010; and the NAWS Co‑Sponsor, the National Institute for Occupational Safety and Health (NIOSH): 1) The Division of Surveillance, Hazard Evaluations, and Field Studies, NIOSH, 4676 Columbia Drive, Cincinnati, Ohio 45226, and 2) The Division of Safety Research, NIOSH, 1095 Willowdale Road,‑‑mail stop 180‑p, Morgantown, West Virginia 26505.

NOTIFICATION PROCEDURE:

Inquiries should be mailed to the appropriate System Manager.

RECORD ACCESS PROCEDURE:

A request for access should be mailed to the appropriate System Manager.

CONTESTING RECORD PROCEDURES:

A petition for amendment should be mailed to the appropriate System Manager.

RECORD SOURCE CATEGORIES:

Information in this system is obtained from the NAWS respondents.

SYSTEMS EXEMPTED FROM CERTAIN PROVISION OF THE ACT:

None.