Skip to page content
Office of the Solicitor

Privacy Act Systems - DOL/ETA-27

SYSTEM NAME:

    Youth Opportunity Grant Program Information Files.

SECURITY CLASSIFICATION:

    None.

SYSTEM LOCATION:

    Database management contractor's work site.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    Enrollees in Youth Opportunity Grant programs funded under Section 169 of the Workforce Investment Act of 1998 (WIA)(29 U.S.C. 2914).

CATEGORIES OF RECORDS IN THE SYSTEM:

    Records in the system include the Social Security number and various characteristics of each participant, the description of program activities and services they received, and program outcome and participant follow-up information obtained after completion of the program.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    The Workforce Investment Act of 1998 (29 U.S.C. 2801 et seq.)

PURPOSE(S):

    To maintain a management information system designed to facilitate the uniform compilation and analysis of programmatic data necessary for reporting, monitoring and evaluation purposes. These records are not used for making determinations about identifiable individuals.

    The system will:

  1. Generate statistical reports that will present detailed information on the aggregate characteristics of program participants, program activities and outcomes. These data will be reported at the national and grantee levels; and will allow the Department to respond to a variety of requests for specific information regarding the scope of services and the nature of employment that Youth Opportunity Grants are providing to their enrollees.

  2. Provide information that will enable the Department to monitor the program at different levels (nationally, or at the grantee level) and to provide feedback to localities on their progress in implementing their grants.

  3. Provide a suitable national database to enable the Department to provide technical guidance to local programs in establishing performance goals for their service providers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

    Disclosure to Youth Opportunity Grantees those records that are relevant and necessary to allow for comparative self-analysis of their programs' performance.
    Disclosure to researchers and public interest groups those records that are relevant and necessary to evaluate the effectiveness of the overall program and its various training components in serving different subgroups of the eligible population.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    Not applicable.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING , RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Records are maintained on magnetic tape and disks at the database management contractor's work site.

RETRIEVABILITY:

    Primarily by participant characteristics; Social Security Number, and geographic site codes.

SAFEGUARDS:

    Records are maintained on a secure computer system and can only be retrieved with the proper access code. Public access files and files used for analysis outside the database manager's computer system will be purged of participant identifiers. Published tables will be sufficiently aggregated to prevent identification of any individual.

RETENTION AND DISPOSAL:

    Data files will be retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:

    Administrator, Office of Youth Services, Employment and Training Administration, 200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:

    Address inquiries to the Administrator, Office of Youth Services, Employment and Training Administration, 200 Constitution Avenue, NW, Washington, DC 20210.

RECORD ACCESS PROCEDURES:

    Individuals wishing assess to information contained in this system should contact the office indicated in the notification procedure above. Individuals requesting access to files must comply with the Department of Labor's Privacy Act regulations on verification of identity and access to records.

CONTESTING RECORD PROCEDURES:

    Individuals wishing to request amendment to records should contact the office indicated in the notification procedures section.

RECORD SOURCE CATEGORIES:

    Individual participant, Youth Opportunity Grantees.

SYSTEMS EXEMPT FROM CERTAIN PROVISIONS OF THE ACT:

    None.