Skip to page content
Office of the Solicitor
Bookmark and Share

Privacy Act Systems - DOL/ETA-22

SYSTEM NAME:

    ETA Employee Conduct Investigations.

SECURITY CLASSIFICATION:

    None.

SYSTEM LOCATION:

    Offices in the Employment and Training Administration at the National Office and in each of the regional offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    ETA employee(s) against whom any allegation of misconduct, illegal acts, conflicts of interests, etc., has been made.

CATEGORIES OF RECORDS IN THE SYSTEM:

    Name, organization and other information relating to the individual involved; investigative report(s), including interviews and other data gathered.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    5 U.S.C. 301, 7301, and Executive Order 11222.

PURPOSE(S):

    To ensure that all appropriate records of problems, misconduct, illegal acts, conflicts of interest, etc., are maintained to document actions taken in each case.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

    None, except for the prefatory routine uses.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Case files are maintained in manual files and certain information from those manual files, e.g., case number, names and social security numbers, description of allegations, etc., are maintained in a computerized format on the local area network.

RETRIEVABILITY:

    The manual case files are indexed by name and case number. Automated records are retrieved by case number, case name, or subject.

SAFEGUARDS:

    Direct access to the manual case files is restricted to authorized staff members with a need to know the information in the performance of their official duties and responsibilities. Automated records can be accessed only through use of confidential procedures and passwords by authorized staff.

RETENTION AND DISPOSAL:

    Records are retained for four years following the date either: a) they are referred to the OIG; b) they are transferred to OPM/GOVT-3 Records of Adverse Actions and Actions Based on Unacceptable Performance; or c) it is determined that the allegation was without sufficient merit to warrant further action, after which they are destroyed by shredding.

SYSTEM MANAGER(S) AND ADDRESS:

    Administrator, Office of Financial and Administrative Management, 200 Constitution Ave., NW, Washington, DC 20210, and each Regional Administrator or Associate Regional Administrator in the Employment and Training Administration regional offices.

NOTIFICATION PROCEDURE:

    Inquiries concerning this system can be directed to the Administrator, Office of Financial and Administrative Management, at the address listed above under "System Manager(s) and Address", or to the appropriate Regional Administrator or Associate Regional Administrator listed under Responsible Officials contained at the end of these notices. Such inquiries should include full name, agency, organization, and office component of the requester.

RECORD ACCESS PROCEDURES:

    Individuals can request access to any record pertaining to himself/herself by mailing a request to the System Manager listed above under "Notification Procedure." Such inquiries should include full name, agency, organization, and office component of the requester.

CONTESTING RECORD PROCEDURES:

    Individuals wanting to contest or amend information maintained in this system should direct their written request, containing the data elements listed above, to the System Manager listed above in "Notification Procedure." The request to amend should state clearly and concisely what information is being contested, the reasons for contesting, and the proposed amendment to the information sought.

RECORD SOURCE CATEGORIES:

    Individuals, hotline complaints through the Office of the Inspector General's hotline; hotline complaints through the General Accounting Office's hotline system; incident reports submitted by employees; investigative reports and interviews.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for law enforcement purposes is exempt from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) of 5 U.S.C. 552a, provided however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of these records, such material shall be provided to the individual, except to the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or prior to January 1, 1975, under an implied promise that the identity of the source would be held in confidence.