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Office of the Solicitor

Privacy Act Systems - DOL/ETA-1

SYSTEM NAME:

    Office of Apprenticeship Training, Employer and Labor Services (OATELS), Bureau of Apprenticeship and Training, Budget and Position Control File.

SECURITY CLASSIFICATION:

    Unclassified.

SYSTEM LOCATION:

    Employment and Training Administration (ETA), Office of Apprenticeship Training, Employer and Labor Services (OATELS), Bureau of Apprenticeship and Training (BAT), Frances Perkins Building, 200 Constitution Avenue, NW., Washington, D.C. 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    Federal employees currently employed by OATELS/BAT.

CATEGORIES OF RECORDS IN THE SYSTEM:

    Personal records concerning grades and salaries.

AUTHORITY FOR MAINTENANCE OF THE SYSTEMS:

    5 U.S.C. 301

PURPOSE(S):

    For ready access in preparing management reports as required by the Employment and Training Administration, and controlling OATELS/BAT FTE Ceiling (Full Time Equivalent) employment.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES:

    None, except for those routine uses listed in the General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Kardex Files.

RETRIEVABILITY:

    By region, budget position number, and name of employee, on a manual basis.

SAFEGUARDS:

    Access to and use of these records are limited to those persons whose official duties require such access.

RETENTION AND DISPOSAL:

    Retained indefinitely for employment reference requests on former employees.

SYSTEM MANAGER(S) AND ADDRESS:

    Administrator, Office of Apprenticeship Training, Employer and Labor Services (OATELS), Bureau of Apprenticeship and Training (BAT), Employment and Training Administration, Frances Perkins Building, 200 Constitution Avenue, NW., Washington D.C. 20210.

NOTIFICATION PROCEDURE:

    Individuals seeking information concerning the existence of records or the contents of records on himself/herself should furnish a written request to the Administrator, Office of Apprenticeship Training, Employer and Labor Services (OATELS), Bureau of Apprenticeship and Training (BAT), Employment and Training Administration, Frances Perkins Building, 200 Constitution Avenue, N.W., Washington D.C. 20210. The following information is needed for the records to be located:

  1. Full name

  2. Date of birth

RECORD ACCESS PROCEDURES:

    See Notification procedure above.

CONTESTING RECORD PROCEDURE:

    See Notification procedure above.

RECORD SOURCE CATEGORIES:

    Personal records, including SF-Form 50.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

    Not applicable.