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Office of the Solicitor

Privacy Act Systems - DOL/ESA-39

SYSTEM NAME:

    State Employment Service Clearance List - MSPA Registration

SECURITY CLASSIFICATION:

    None

SYSTEM LOCATION:

    The Department of Labor & Employment Security, Tallahassee, Florida; New Jersey Department of Labor, Trenton, New Jersey; Virginia Employment Commission, Richmond, Virginia; Wage and Hour National Office (NO), Regional Offices (RO) and District Offices (DO), see the Appendix of this document for addresses of the Wage and Hour offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    Farm labor contractors and farm labor contractor employees who may not currently meet eligibility requirements, as stated in the Migrant and Seasonal Agricultural Worker Protection Act (MSPA), for issuance of a certificate of registration.

CATEGORIES OF RECORDS IN THE SYSTEM:

    Records contain names, addresses, and Social Security numbers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    5 U.S.C. 301; Migrant and Seasonal Agricultural Worker Protection Act, as amended (MSPA), 29 U.S.C. 1801 et seq.

PURPOSE(S):

    To provide a list of persons who may not meet eligibility requirements for issuance of a farm labor contractor or farm labor contractor employee Certificate of Registration to be used as a reference document for screening incoming applications by the Department of Labor and Employment Security, Tallahassee, Florida; New Jersey Department of Labor, Trenton, New Jersey; and Virginia Employment Commission, Richmond, Virginia.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

    None except for those universal routine uses listed in the General Prefatory Statement to this document.

DISCLOSURE OF CONSUMER REPORT AGENCIES:

    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Electronic data is stored on computer disc.

RETRIEVABILITY:

    Records are retrieved by name or by Social Security Number.

SAFEGUARDS:

    This is accessible only to persons engaged in the administration of the program and there is screening to prevent unauthorized disclosure.

RETENTION AND DISPOSAL:

    Electronic records are updated on a monthly basis. Data tapes are retained for 25 years.

SYSTEM MANAGER(S) AND ADDRESS:

    Administrator, Wage and Hour Division, Frances Perkins Building, 200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURES:

    Write to System Manager(s) indicated above.

RECORD ACCESS PROCEDURES:

    Write to System Manager(s) indicated above.

CONTESTING RECORD PROCEDURES:

    Write to System Manager(s) indicated above.

RECORD SOURCE CATEGORIES:

    Wage and Hour Clearance List - MSPA Registration.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

    None