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Office of the Solicitor

Privacy Act Systems - DOL/BLS-3

SYSTEM NAMES:

    Regional Office Staff Utilization File.

SECURITY CLASSIFICATION:

    None.

SYSTEM LOCATION:

    Records stored on computer at The National Institutes of Health, Bethesda, Md. Access and maintenance is generally by remote terminal in the Postal Square Building, 2 Massachusetts Ave. NE, Washington, DC 20212.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    All Regional Office (R.O.) BLS employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

    Staff utilization and travel expenditures data: Name, Social Security Number, pay period, hours worked and units accomplished by PAS code for functions such as personal visit, telephone collection, training, and costs for transportation and subsistence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    5 U.S.C. 301.

PURPOSE(S):

    To capture and electronically enter time distribution data into the DOL Time Distribution and Accounting Systems. To provide BLS managers a means of monitoring regional staff hours worked per unit and travel expenditures on assigned functions and tasks.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

    None, except for those universal routine uses listed in the General Prefatory Statement to this document.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Magnetic tapes and disks.

RETRIEVABILITY:

    Retrievable by a data field, including name and Social Security Number.

SAFEGUARDS:

    Only authorized employees have access to tapes/disks, to the programs, and to the Regions' backup documents.

RETENTION AND DISPOSAL:

    Cumulative file is retained by fiscal year. Original input documents are retained for 4 years and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

    Chief, Division of Field Collection Activities, Postal Square Building, 2 Massachusetts Ave. N.E., Washington, DC 20212.

NOTIFICATION PROCEDURE:

    Mail all inquiries or present in writing to System Manager at above address. Give name, and dates of employment.

RECORD ACCESS PROCEDURES:

    As above.

CONTESTING RECORD PROCEDURES:

    As above.

RECORD SOURCE CATEGORIES:

    The "Staff Utilization Report" (Form SO-1) from each individual R.O. employee who fills it out each pay period, (in place of the DL 1-291, "Project Reporting Form") and SF-1012 (Travel Voucher).

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

    None.