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Office of the Solicitor

Privacy Act Systems - DOL/BLS-18

SYSTEM NAMES:

    Postal Square Building Parking Management Records.

SECURITY CLASSIFICATION:

    None.

SYSTEM LOCATION:

    Bureau of Labor Statistics, Postal Square Building, 2 Massachusetts, Ave. N.E., Washington, DC 20212.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    All individuals assigned or applying for assignment of parking privileges in the Postal Square Building, Washington, DC.

CATEGORIES OF RECORDS IN THE SYSTEM:

    This system includes the following information on all individuals assigned or applying for parking privileges in the Postal Square Building: Name of driver and rider(s); office building and room number; office telephone number; employing agency home address including city, State and zip code; federal service computation date; handicap certification; automobile license numbers, make and year of car, permit number (if assigned parking privileges); category of assignments, and estimated times of arrival and departure, office location; and whether the applicant is in or out of the zone of special consideration.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    5 U.S.C. 301.

PURPOSE(S):

    The information is used by the Bureau of Labor Statistics in the administration of the Postal Square Building parking and car pool programs.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES:

    Disclosure of information may be made to other government agencies to compare names of car pool members. For verification and, as a service to car pool seekers, the name of each driver and rider and permit number; his or her office telephone number and address; and his or her home city, state and zip code, will be displayed within BLS facilities and on automated information systems including the Intranet. Information may be provided to other applicants or listed members of the carpool, their supervisors, or their administrative personnel/timekeepers in order to confirm information provided on the application.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Manual files are stored in a locked file cabinet. Computer records are stored on diskettes, on personal computer hard drives, and on the BLS wide-area network.

RETRIEVABILITY:

    Records may be filed and retrieved by name or permit number or other information in the System as needed.

SAFEGUARDS:

    Access to and use of these records is limited to personnel whose official duties require access. The information in automated systems is protected from unauthorized access. Written application data are placed in locked file cabinets.

RETENTION AND DISPOSAL:

    Paper records and the database are destroyed three (3) months after the return of the credentials to the issuing office.

SYSTEM MANAGER(S) AND ADDRESS:

    Chief, Division of Administrative Services, 2 Massachusetts Ave., N.E., Washington, DC 20212.

NOTIFICATION PROCEDURE:

    Access to these records may be obtained by request in writing to: Chief, Division of Administrative Services, 2 Massachusetts Ave., N.E., Washington, DC 20212.

RECORD ACCESS PROCEDURES:

    Individuals wishing to request access to records should contact the appropriate office listed in the notification procedure section. Individuals must furnish the name for the record they wish to access.

CONTESTING RECORD PROCEDURES:

    Individuals wishing to request amendment of the records should contact the official at the address specified under notification procedures above and reasonably identify the record and specify the information to be contested.

RECORD SOURCE CATEGORIES:

    Individuals concerned and from information provided by parking applicants on Form DL 1-127, Application for Parking Assignment and OA-205 BLS Application for Parking Permit.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT

    None.