SYSTEM NAMES:
Commissioner's Correspondence Control System.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Bureau of Labor Statistics, Washington, DC 20212.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals from whom correspondence is received in the Commissioner's Office of the Bureau of Labor Statistics.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information about correspondence and the originators including the name of the sender, subject of the correspondence, name of the individual, office instructed to prepare a response, control number, dates, and related information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301.
PURPOSE(S):
To record the receipt of correspondence, monitor the handling of correspondence, and facilitate a timely response to correspondence.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES:
None, except for those universal routine uses listed in the General Prefatory Statement to this document.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Files are stored electronically and/or on paper.
RETRIEVABILITY:
Files are retrieved by name, control number, office assigned response, dates.
SAFEGUARDS:
Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files.
RETENTION AND DISPOSAL:
Records are retained for five years, in accordance with BLS Records Schedule N1-257-88-1.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Division of Information Systems, Postal Square Building, 2 Massachusetts Ave. N.E., Washington, DC 20212.
NOTIFICATION PROCEDURE:
Inquiries should be mailed to the System Manager.
RECORD ACCESS PROCEDURES:
A request for access should be mailed to the System Manager.
CONTESTING RECORD PROCEDURES:
A petition for amendment should be mailed to the System Manager.
RECORD SOURCE CATEGORIES:
Information contained in this system is obtained from correspondence received in the Commissioner's Office.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.