SAMPLE COVER LETTER TO MEMORANDUM OF CONFERENCE

 

                                      Employee: 

                                      EEOICPA Case ID:

                                      EEOICPA Claim ID:

 

Claimant Name

Address

 

Dear {Claimant Name}:

 

This letter is in reference to the telephone conference held on {date}.  You requested the conference to discuss the overpayment in your claim under Part {B and/or E} of the Energy Employees Occupational Illness Compensation Program Act (EEOICPA or Act).         

 

A memorandum summarizing the telephone conference is attached for your review.  The memorandum does not include any findings in this matter.  If you do not disagree with anything in the memorandum, you do not have to send a response.  If you find that the memorandum does not accurately report what you stated during the conference, please provide me with your reasons for disagreeing in writing within fifteen (15) days of the date of this letter. 

 

{Insert a request for additional documentation, if needed.  Additional documentation is to be submitted within 30 days.}

 

Send your response to the following address:

 

DOL DEEOIC Central Mail Room

PO Box 8306

London, KY 40742-8306

 

All information regarding the overpayment will be reviewed, and an overpayment final decision will be sent to you.  If you have any questions regarding this matter, you may contact me at {phone number}.

 

Sincerely,

 

 

{PA name}

Policy Unit

DEEOIC

 

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