U.S. Department of Labor Office of Workers’ Compensation Programs
Division of Energy Employees Occupational
Illness Compensation
Washington, DC 20210
DOL Color Seal

 

BULLETIN NO. 19-05

 

Issue Date:   July 12, 2019

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Effective Date: July 12, 2019

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Expiration Date: July 12, 2020

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Subject:  Updated Exhibits to Chapter 35 – Overpayment Process and Chapter 36 – Debt Liquidation of the Federal (EEOICPA) Procedure Manual.

 

Background:  The Division of Energy Employees Occupational Illness Compensation (DEEOIC) is changing the mailing address for overpayment refund checks.  Due to this change, the DEEOIC must update several exhibits to both Chapter 35 and Chapter 36 of the Federal (EEOICPA) Procedure Manual.  Specifically, Exhibits 35-2; 35-3; 35-4; 35-8; 35-9; 35-11; 36-1; 36-2; and 36-4.

  

References:  Federal (EEOICPA) Procedure Manual Version 3.1.

 

Purpose:  To provide updated Exhibits to Chapter 35 – Overpayment Process and Chapter 36 – Debt Liquidation of the Federal (EEOICPA) Procedure Manual to update the address to which overpayment refund checks are submitted. The address has changed from:

 

U.S. Department of Labor

DEEOIC

P.O. Box 77247

Washington, DC 20013-7247

 

To:

 

US DEPARTMENT OF LABOR

DEEOIC

200 Constitution Ave. NW, Room C-3320

Washington, DC  20210

 

Applicability: All staff.

 

Actions:

 

1. DEEOIC claims staff are to cease using Federal (EEOICPA) Procedure Manual Version 3.1 Exhibits 35-2; 35-3; 35-4; 35-8; 35-9; 35-11; 36-1; 36-2; and 36-4 and discard any remaining copies of all documents contained in those exhibits.  This bulletin provides new versions of Exhibits 35-2; 35-3; 35-4; 35-8; 35-9; 35-11; 36-1; 36-2; and 36-4 (Attachments 1 through 9).  DEEOIC staff are to replace the prior versions, in their entirety, with these updated exhibits.  

 

Disposition: Retain until incorporated in the Federal (EEOICPA) Procedure Manual.

 

 

 

RACHEL P. LEITON

Director, Division of Energy Employees

Occupational Illness Compensation

 

Attachment 1 – Exhibit 35-2Sample Initial Overpayment Notification Letter - Without Fault

 

Attachment 2 – Exhibit 35-3Sample Initial Overpayment Notification Letter – At Fault

 

Attachment 3 – Exhibit 35-4: Sample Letter to Non-Claimant Regarding Federal Debt

 

Attachment 4 – Exhibit 35-8: Sample Overpayment Final Decision – Preliminary At Fault Determination Correct

 

Attachment 5 – Exhibit 35-9: Sample Overpayment Final Decision – Without Fault - Waiver Denied

 

Attachment 6 – Exhibit 35-11: Sample Overpayment Final Decision – Waiver Granted (Full or Partial) Based on Violate Equity and Good Conscience

 

Attachment 7 – Exhibit 36-1: Sample Second Demand Letter

 

Attachment 8 – Exhibit 36-2: Sample Third and Final Demand Letter

 

Attachment 9 – Exhibit 36-4: Sample Repayment Agreement

 

  

Distribution List No. 1: Claims Examiners, Supervisory Claims Examiners, Technical Assistants, Customer Service Representatives, Fiscal Officers, FAB District Managers, Operation Chiefs, Hearing Representatives, and District Office Mail and File Sections.