Office of Labor-Management Standards (OLMS)
U.S. Department of Labor
Office of Labor-Management Standards
130 South Elmwood Avenue, Suite 510
Buffalo, NY 14202
(716) 842-2900 Fax: (716) 842-2901
February 5, 2016
Ms. Nadine Patterson, President
Legal Aid Bureau of Buffalo
237 Main Street
Buffalo, NY 14203
Case Number: 110-6005812
LM Number: 543890
Dear Ms. Patterson:
This office has recently completed an audit of Legal Aid Bureau of Buffalo under the Compliance Audit Program (CAP) to determine your organization’s compliance with the provisions of the Labor-Management Reporting and Disclosure Act of 1959 (LMRDA). As discussed during the exit interview with you on December 11, 2015, the following problems were disclosed during the CAP. The matters listed below are not an exhaustive list of all possible problem areas since the audit conducted was limited in scope.
The audit disclosed a violation of LMRDA Section 201(b), which requires labor organizations to file annual financial reports accurately disclosing their financial condition and operations. The Labor Organization Annual Report Form LM-3 filed by Legal Aid Bureau of Buffalo for the fiscal year ended December 31, 2014, was deficient in that:
Failure to Report Receipts
Legal Aid failed to report all receipts totaling $3,603. The audit revealed dues receipts deposited to the union’s money market savings account totaling $3,570 were missed and not reported on the form in Item 38 Dues. Additionally $33 was not included in Item 41, Interest and Dividends. This failure to report all receipts therefore affected the ending cash balance in Item 25 (B).
I am not requiring that Legal Aid file an amended LM report for 2014 to correct the deficient items, but Legal Aid has agreed to properly report the deficient items on all future reports it files with OLMS.
Signature on Checks
During the audit, you advised that it is Legal Aid’s practice for you to sign all union checks solely. The two signature requirement is an effective internal control of union funds. Its purpose is to attest to the authenticity of a completed document already signed. Having only one signature on checks does not attest to the authenticity of the completed check. OLMS recommends that Legal Aid review these procedures to improve internal control of union assets.
I want to extend my personal appreciation to Legal Aid for the cooperation and courtesy extended during this compliance audit. I strongly recommend that you make sure this letter and the compliance assistance materials provided to you are passed on to future officers. If we can provide any additional assistance, please do not hesitate to call.