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Office of Chief Information Officer (OCIO)

IT Governance Process

The IT governance structure is designed to be agile and tailored for the review and management of IT resources and OMB IT mandates required within the Department of Labor (DOL). Four senior management entities are at the top of the structure including the Deputy Secretary, Chief Information Officer (CIO), Deputy CIO, Enterprise Implementation Committee (EIC) and the IT Acquisitions Review Board (ITARB). The CIO, EIC, and ITARB provide the highest level of governance leadership for IT investments and resources. Six governance entities report directly to the Deputy CIO; the six committees and forums include:

  1. Strategic Business Alignment;
  2. IT Capital Planning;
  3. IT Security;
  4. Technology and Innovation;
  5. IT Service Management; and,
  6. Field IT Forum.

The following is a summary of each of the entities that comprise the IT Governance Process:

IT Governance Model

The following is a summary of each of the entities that comprise the IT Governance Process.

The Enterprise Implementation Committee (EIC) provides enterprise-wide, business-led support for business- and IT-related initiatives. The EIC ensures that all IT initiatives having cross-agency impacts affecting the IT infrastructure, common services and customer service programs are implemented to provide effective support for the Department's business mission and operations. The Committee has primary responsibility for all stages of IT implementation, including: planning, prioritization, resource assignment, progress monitoring, evaluation, re-allocation, and termination of initiatives. It is also responsible for reviewing IT performance and evaluation criteria, measures and targets as well as supporting the development and sharing of innovation and best practices between the Department's agencies.

The IT Acquisitions Review Board (ITARB) ensures that Department and agency IT acquisitions are managed as strategic business resources, and adhere to Department acquisition and strategic sourcing policies. The committee's main objective is to establish IT acquisitions policy, evaluate agency IT acquisitions, approve IT expenditures valued at $100k, and to eliminate duplicative, enterprise-wide IT initiatives.

The Strategic Business Alignment Committee (SBAC) ensures Department and agency planning activities, strategic business goals, and operating plans are aligned with Department-wide initiatives and managed as strategic business resources. The SBAC provides guidance and feedback to the CIO regarding modifications to the DOL IT Portfolio to accommodate business transformation driven by internal and/or external legislative, regulatory, and administrative changes (i.e., Office of the Secretary, OMB, GAO, and OIG).

The IT Capital Planning Committee's provides departmental and agency guidance and input on IT Capital Planning and Investment Control (CPIC) issues including those related to the effective management and performance of the DOL portfolio of IT investments. The Committee ensures compliance with federal and departmental CPIC policy, regulations, and controls so that DOL IT investments achieve their intended results on time and within budget.

The IT Security Committee is responsible for defining and developing IT security policies and procedures and promulgating them within DOL agencies. The Committee implements and communicates the Department's IT security policies, procedures, issues and best practices. It achieves this by facilitating cross-agency support of IT security initiatives, developing training programs and gathering and analyzing feedback on policy, procedures, standards and guidelines. The Committee is also focused on emerging security issues and researching the potential impact to the Department.

The Technology & Innovation Forum (T&IF) will be established in 2012 to foster and facilitate IT innovation to improve business performance, maximize value and promote standardization across the Department. The T&IF will guide IT ideation and incubation processes and oversee the Department's assessment, evaluation and deployment of innovative technologies. Its initial areas of interest include mobile apps, social media, data visualization, data analytics, open source, and emergent technologies.

The IT Service Management Committee (ITSMC) is responsible for defining, implementing and overseeing IT service management processes, IT change management processes, and managing risks to ensure the integrity of DOL enterprise systems shared across two or more agencies. The ITSMC ensures enterprise systems reliably meet requirements, user needs and expectations for performance, prevents adverse and unpredictable outcomes to enterprise systems, reduces duplication of enterprise services and functions, and documents and communicates to stakeholders changes to enterprise systems.

The Field IT Forum (FITF) represents the IT interests of regional and field staff to the CIO and DCIO teams. The FITF raises awareness, understanding, acceptance, and ownership of DOL's IT Modernization initiatives among field stakeholders throughout the Department and agencies. The FITF provides IT Modernization leadership with early field insights into topics and efforts that may impact field implementations, and actively supports IT Modernization through sharing information with field counterparts both formally and informally, supporting two-way communication, and sharing lessons learned from field implementations.