Background: Program letters, or the five letter series, are considered temporary directives containing instructions or information of a short-term nature which complement one of the five parts of the ES Manual. Rather than rewrite and reissue expiring program letters which still contain relevant information or instructions, the expiration date is extended. Attached is a listing of program letters with extended expiration dates for the above period.

References: a. Job Training Partnership Act, as amended. b. Interim Final JTPA Regulations, 20 CFR Part 631, published in the Federal Register on December 29, 1992. c. Training and Employment Information Notice No. 22-93, dated November 15, 1993. d. Training and Employment Information Notice No. 27-93, dated January 11, 1994. Background: Pursuant to 20 CFR 631.36 and 631.40, this document provides instructions to the States for JTPA Title III State Plans. Draft planning instructions were transmitted in Training and Employment Information Notice (TEIN) No. 27-93. OMB Approval and Reporting Burden: The Planning Instructions for Title III State Plans have been approved by the Office of Management and Budget (OMB) according to the Paperwork Reduction Act of 1980 under OMB Approval No. 1205-0273 to expire June 30, 1996. Public reporting burden for this collection of information is estimated to average 20 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of IRM Policy, Department of Labor, Room N-1301, 200 Constitution Avenue, N.W., Washington, D. C. 20210; and to the Office of Management and Budget, Paperwork Reduction Project (1205-0273), Washington, D. C. 20503. Title III Planning Process for PY 1994 and PY 1995: The draft planning instructions issued under TEIN 27-93 have undergone several minor changes and one major change as a result of comments received and the OMB review process. Attachment A is the draft instructions with redline and strikeout indicating the changes for the final instructions, to aid in locating them. Attachment B is the final instructions reflecting those changes. The major change in the instructions was the deletion of Section III from the draft State plan, which discussed program improvement strategies for PY 1994. A number of commentors asked that this section be taken out of the State plan because the May 1 submittal date would not allow enough time to prepare this information. The program improvement strategies will now be a part of the Technical Assistance and Training (TAT) Initiative. In support of State efforts to improve program quality and capacity, the Department will make available a limited amount of TAT funds to support special TAT projects identified by States and substate grantees to be completed by the end of PY 1994. These projects must address one or more of the program emphases included in the program improvement strategies section of the draft State planning instructions, and must be in addition to ongoing State TAT activities and responsibilities. Procedures for applying for these funds will be described in a forthcoming TEIN. The focus of the planning activities continues to be expanding and improving the quality of services to, and outcomes for, dislocated workers and employers, as discussed in the introduction to the planning instructions. State planning should also consider the implementation of the Worker Profiling and Reemployment Services Initiative authorized under P.L. 103-152 in States during PY 1994 and PY 1995. Under this initiative, UI claimants who are identified as dislocated workers will be required to participate in reemployment services based on a comprehensive Statewide strategy coordinated by the Governor. Depending upon the specific arrangements in each State, these dislocated UI claimants may be referred to EDWAA substate grantees for reemployment services. Specific guidance on the implementation of Worker Profiling and Reemployment Services Systems is provided in FM 35-94, Implementation of a System of Profiling Unemployment Insurance (UI) Claimants and Providing Them with Reemployment Services. Plan Submission: The plans are to be submitted to the Department on or before May 1, 1994. State Title III Plans should be sent to: James D. Van Erden, Administrator, ATTN: Title III Plans, Office of Work-Based Learning, Employment and Training Administration, U.S. Department of Labor, Room N4649, 200 Constitution Avenue, N.W., Washington, D. C. 20210. Each State should also submit a copy of the plan to the appropriate DOL Regional Office. Action: The States should share the final planning instructions with all appropriate parties, including the Dislocated Worker Unit, State Job Training Coordinating Council or State Human Resource Investment Council, and Substate Grantees.

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Agenda: The UIS National Meeting for UI Appeals Management and Support Staff will begin at mid-day on Wednesday, June 8, 1994 and end at mid-day on Friday, June 10, 1994. The Annual Conference of NAUIAB will begin on Monday morning, June 6, 1994 and end at mid-day on Wednesday, June 8, 1994. A copy of each agenda is attached. Participants: The agenda for the National Meeting for UI Appeals Management and Support Staff has been designed for the managers of the lower and higher authority appeals units and the chief appeals clerks and/or appeals support staff supervisors of the lower and higher authority appeals units. The goal is to have an agenda of topics which will provide forums for the management and support staff audiences to exchange their ideas and experiences in managing the high level of appeals workloads that have occurred in recent years. The Annual Conference of NAUIAB will be of interest to unemployment insurance appellate boards and commission members, chief hearing officers responsible for lower authority appellate adjudications, and the chief counsel and chief executive officers of the various higher authority boards and commissions. Meeting Particulars and Inquiries. Travel and per diem costs for State Employment Security Agency (Staff) participants will have to be paid from available State FY 94 allocations: additional funds from ETA are not available for this purpose. Details about the meeting site, costs, and contact persons for additional information are in the attached materials. The Michigan Employment Security Board of Review is hosting the NAUIAB Annual Conference and has graciously agreed to handle the logistics of registration and related matters for the UIS' National Meeting for UI Appeals Management and Support Staff. Action Required: SESA Administrators are requested to provide this information to the appropriate SESA personnel and appellate board members and staff.

Agenda: The UIS National Meeting for UI Appeals Management and Support Staff will begin at mid-day on Wednesday, June 8, 1994 and end at mid-day on Friday, June 10, 1994. The Annual Conference of NAUIAB will begin on Monday morning, June 6, 1994 and end at mid-day on Wednesday, June 8, 1994. A copy of each agenda is attached. Participants: The agenda for the National Meeting for UI Appeals Management and Support Staff has been designed for the managers of the lower and higher authority appeals units and the chief appeals clerks and/or appeals support staff supervisors of the lower and higher authority appeals units. The goal is to have an agenda of topics which will provide forums for the management and support staff audiences to exchange their ideas and experiences in managing the high level of appeals workloads that have occurred in recent years. The Annual Conference of NAUIAB will be of interest to unemployment insurance appellate boards and commission members, chief hearing officers responsible for lower authority appellate adjudications, and the chief counsel and chief executive officers of the various higher authority boards and commissions. Meeting Particulars and Inquiries: Travel and per diem costs for State Employment Security Agency (Staff) participants will have to be paid from available State FY 94 allocations: additional funds from ETA are not available for this purpose. Details about the meeting site, costs, and contact persons for additional information are in the attached materials. The Michigan Employment Security Board of Review is hosting the NAUIAB Annual Conference and has graciously agreed to handle the logistics of registration and related matters for the UIS' National Meeting for UI Appeals Management and Support Staff. Action Required: SESA Administrators are requested to provide this information to the appropriate SESA personnel and appellate board members and staff.

Reference: 20 CFR Part 658.410, 29 CFR Parts 31.5 and 31.7, 20 CFR 653.109, and 29 CFR Part 32.45. Background: As a result of a settlement agreement in the case of NAACP v. Brennan (Civil Action No. 2010-72, U.S.D.C.), the U.S. Department of Labor (DOL) published Federal regulations 20 CFR Parts 651, 653, and 658 onJune 10, 1980. These regulations set forth the role and responsibilities of the United States Employment Service (USES) and State Employment Security Agencies (SESAs) regarding compliance of said regulations. In compliance with 20 CFR 653.109, DOL established recordkeeping requirements to allow for the efficient and effective monitoring of SESAs' regulatory compliance. Pursuant to these recordkeeping requirements, Federal regulations at 20 CFR 658.410 established the State Agency Job Service complaint system and its administrative and processing procedures. ETA Form 8429 was developed for recording complaints filed with the State Employment Service Agencies. The completion of this form is required in order for a complaint to be considered and processed by State agency officials. Further, discrimination complaints (except for handicap complaints) alleging violation(s) of Title VI of the Civil Rights Act, Title IX of the Education Amendments, the Age Discrimination Act, and/or Section 167 of the Job Training Partnership Act, are to be filed with the U.S. Department of Labor, Directorate of Civil Rights. OMB Approval: The reporting requirements for Form ETA 8429 are approved by the Office of Management and Budget (OMB) according to the Paperwork Reduction Act of 1980, under OMB approval No. 1205-0039, to expire June 30, 1996. Action Required: State Administrators are required to provide the above information to appropriate staff.

Reference: 20 CFR 653.108(k) and 1988 National Monitor Advocate Conference. Background: Federal regulations published January 25, 1977, established the Monitor Advocate position and provided guidelines for the provision of employment services to migrant and seasonal farmworkers (MSFWs). The 1977 regulations were the result of the court order in the case of NAACP v. Brennan (Civil Action No. 2010-72). These regulations were later amended on June 25, 1980, as a result of the settlement agreement in that litigation. Since the 1980 regulations were implemented, the Department of Labor (DOL) through monitoring, field visits, and public comment has been aware of the need to provide continued training to ensure the provision of adequate services to MSFWs and to maintain an effective Monitor Advocate program as established by referenced regulations. In addition, every effort must be made to promote job placement of U.S. farmworkers and positive coordination with other farmworker advocates. On September 20-23, 1988, the first National Conference of Monitor Advocates was held in San Antonio, Texas. The conference was conducted in consultation with the National Governors' Association and the National Council of La Raza. From the workshops and panel discussions conducted at the 1988 conference, several recommendations were generated and presented to the U.S. Department of Labor by the National Council of La Raza. The recommendations covered concerns in the following categories: Enhancing Recruitment of U.S. Farmworkers; IRCA: Its Impact on Agricultural Workers and Employers, Evolution of the Monitor Advocate System; and partnerships of Federal, State, and Community Based Organizations which provide services to farmworkers. Conference Objectives: The theme of the conference is "Farmworkers in the 90's: Confronting New Challenges, Charting New Paths". The major objectives of the conference will be: (a) Follow-up on the recommendations of the previous Monitor Advocate Conference, especially those relating to the major goal of improving DOL services to MSFWs; (b) Identify and coalesce service providers on a national scope; and (c) Enhance the communication and cooperation between farmworker advocacy groups and DOL. Accommodations: The Conference site has been confirmed. It will be held at the Marriott River Walk, 711 East River Walk, San Antonio, Texas 78205. Reservations should be made and confirmed by October 31. All conference attendants are responsible for their reservations. The hotel rates are $61.00 single and double, $71,00 triple, and $81.00 quadruple occupancy. The tax rate is 13% but will be waived with a tax exempt form. Reservations may be made by contacting hotel at (512) 224-4555. Participants: It is important that all Monitor Advocates, State Administrators and other individuals directly involved in agricultural recruitment attend the conference. Action Required: SESA Administrators are requested to ensure attendance of appropriate staff at this conference.

This study is based on the findings of researchers who traveled to 70 substate areas and 10 special projects in 24 different States to observe the design, organization, and provision of services to dislocated workers from Program Year 89 through Program Year 92. Findings should improve communications among program operators and help them to assess the responsive-ness of their services. The report includes examples of services developed in a variety of environments. This guide is intended for EDWAA practitioners -- including State and substate area policymakers, program planners, and providers serving dislocated workers -- as a vehicle for sharing information about effective strategies to serve dislocated workers. It provides information about early intervention services, assessment and career exploration, supportive services, job search, crisis adjustment, relocation services, classroom and on-the-job training, and specific organizational issues. State Worker Adjustment Liaisons should distribute the reports to appropriate officials within the State. Bulk supplies of the report to State Worker Adjustment Liaisons

References: Title I of the Emergency Unemployment Compensation Act of 1991, P.L. 102-164, as amended by P.L. 102-182 and P.L. 102-244; the Federal-State Extended Unemployment Compensation Act of 1970, as amended; 20 CFR Part 615; GAL 4-92; GAL 4-92, Change 1; GAL 4-92, Change 2; UIPL 9-92 and Changes; UIPLs 16-85, 10-87 and 21-90; The Trade Act of 1974, as amended (19 U.S.C. 2271 et seq.); 20 CFR Part 617. Background: Title I of the Emergency Unemployment Compensation Act of 1991 created the Emergency Unemployment Compensation (EUC) program. The EUC program, as established by P.L. 102-164 (and amended by P.L. 102-182), provided 13 or 20 weeks of benefits depending on the State's total unemployment rate or a combination of the State's insured unemployment rate and exhaustions. P.L. 102-244 amended the EUC Act to increase the maximum duration to 26 or 33 weeks through the week including June 13, 1992. For weeks of unemployment beginning thereafter, individuals filing new claims and certain individuals who established claims prior to the week including June 13 will revert back to the 13 or 20 week maximum. EUC is payable to individuals who have no rights to regular, extended, or additional benefits under any State or Federal law. Except where inconsistent with the operating instructions in GAL 4-92 (and changes thereto), the terms and conditions of State law which apply to claims for extended benefits and to the payment thereof shall apply to claims for EUC. P.L. 102-164 was enacted November 15, 1991 and the EUC program became effective in all States for weeks of unemployment beginning on and after November 17, 1991. The Employment and Training Administration issued controlling guidance for the States and State agencies in the operating instructions in GAL 4-92, dated November 27, 1991; GAL 4-92, Change 1, dated February 10, 1992 and GAL 4- 92, Change 2, dated February 13, 1992. Since the enactment of P.L. 102-244, which was signed by the President on February 7, 1992, and issuance of GAL 4-92, and Changes thereto, many States and cooperating State agencies have had questions concerning the instructions and guidelines issued in Section III.M., Fraud and Overpayment., in Attachment A to the GAL, which has necessitated many verbal responses and responses to questions in UIPL 9-92 and Changes thereto. Therefore, the Department in this Change 3, is providing a revised Section III.M. to replace the original Section III.M. in Attachment A to GAL 4-92, which includes changes to, and clarifications of, the operating instructions in order to assure uniform application of the provisions among the States. Specifically, the Department is clarifying that States have the option to elect implementing a waiver program for non-fraud overpayments, clarifies procedures that must be followed if such election is made, and clarifies restoration of account balances when overpayments are established. In addition, the language of certain paragraphs is changed to parallel the provisions of 20 CFR Part 617, the Department's regulations implementing the Trade Act of 1974, as amended. The Trade Act of 1974 and the EUC Act contain nearly identical provisions related to waivers and offsets. Since both are Federally funded programs, the Department must follow the regulations established for the Trade Act, as such establish the precedents when the statutes parallel one another. If Congress had intended differently, the EUC statute would have contained other provisions. The operating instructions in GAL 4-92, GAL 4-92, Change 1, GAL 4- 92, Change 2, and this Change 3 are issued to the States and the cooperating State agencies, and constitute the controlling guidance provided by the Department of Labor in its role as the principal in the EUC program. As agents of the United States, the States and the cooperating State agencies may not vary from the operating instructions in GAL 4-92, GAL 4-92, Change 1, GAL 4-92, Change 2, or this Change 3 (or any subsequent or supplemental operating instructions) without the prior approval of the Department of Labor. Attachment A--Changes to Operating Instructions: M. Fraud and Overpayment. The Act contains specific provisions with respect to fraud and overpayments of EUC. Provisions of the State law applied to detection and prevention of fraudulent overpayments of EUC will be, as a minimum, commensurate with those applied by the State with respect to regular compensation and which are consistent with the Secretary's "Standard for Fraud and Overpayment Detection" (Employment Security Manual, Part V, Sections 7510, et seq.) 1. Fraudulent Claiming of EUC. Section 105 of the Act provides that, if an individual knowingly has made, or caused to be made by another, a false statement or representation of a material fact, or knowingly has failed, or caused another to fail, to disclose a material fact, and as a result of such false statement or representation or of such nondisclosure the individual has received an amount of EUC to which the individual was not entitled, the individual: a. shall be ineligible for further EUC in accordance with the provisions of the applicable State unemployment compensation law relating to fraud in connection with a claim for unemployment compensation, and b. shall be subject to prosecution under Section 1001 of Title 18, U.S.C. Provisions of State law relating to disqualification for fraudulently claiming or receiving a payment of compensation shall apply to claims for and payment of EUC. When a SESA has sufficient facts to make a prima facie case under 18 U.S.C. 1001, it will consider referral for criminal prosecution in accordance with the provisions of the Memorandum of Understanding (MOU) between the Department's Office of Inspector General and the Employment and Training Administration, which was transmitted as an attachment to UIPL 10-87 (also see UIPLs 16-85 and 21-90). If Federal prosecution is recommended, the matter will be referred to the appropriate Regional Office of the U.S. Department of Labor, Office of the Inspector General (OIG). For those cases not meeting the criteria of referral to the OIG for investigation and prosecution, as outlined in the MOU, or if the OIG does not accept the case for investigation, or it is accepted, but is later returned because the U.S. Attorney declines prosecution, the SESA should refer the case for prosecution under State law provisions. 2. Recovery of Overpayments. Under Section 105(b) of the Act each State shall require repayment from individuals who have received any payment of EUC to which they are not entitled (whether fraudulent or non-fraudulent), unless the SESA, under the optional language of Section 105(b), elects to have a program under which it will waive recovery of overpayments. A SESA may elect to have an EUC waiver program even if it has no waiver provisions under State law for regular compensation. If the SESA elects to have an EUC waiver program and has a waiver program under State law, no State law waiver provisions for regular compensation apply to EUC, and the SESA shall follow the guidelines outlined in this section III.M.2. Any SESA electing to have a waiver program may waive recovery of a non-fraudulent EUC overpayment if it determines, in accordance with the guidelines which follow, that-- a. the payment of such EUC was without fault on the part of the individual, and b. such repayment would be contrary to equity and good conscience. (1) In determining whether fault exists, for purposes of section III.M.2.a. above, the following factors shall be considered: (a) Whether a material statement or representation was made by the individual in connection with the application for EUC that resulted in the overpayment, and whether the individual knew or should have known that the statement or representation was inaccurate. (b) Whether the individual failed or caused another to fail to disclose a material fact, in connection with an application for EUC that resulted in the overpayment, and whether the individual knew or should have known that the fact was material. (c) Whether the individual knew or could have been expected to know that the individual was not entitled to the EUC payment. (d) Whether, for any other reason, the overpayment resulted directly or indirectly, and partially or totally, from any act or omission of the individual or of which the individual had knowledge, and which was erroneous or inaccurate or otherwise wrong. (e) Whether there has been a determination of fraud under Section 105 of the Act (paragraph 1 of this section III.M.). An affirmative finding on any one of the factors in section III.M.2.b.(1) (a)-(e) above precludes waiver of overpayment recovery. (2) In determining whether equity and good conscience exists, for purposes of section III.M.2.b. above, the following factors shall be considered: (a) whether the overpayment was the result of a decision on appeal, whether the State agency had given notice to the individual that the case has been appealed and that the individual may be required to repay the overpayment in the event of a reversal on appeal, and whether recovery of the overpayment will not cause extraordinary and lasting financial hardship to the individual. (b) whether recovery of the overpayment will not cause extraordinary financial hardship to the individual, and there has been no affirmative finding under the preceding paragraph (2)(a) with respect to such individual and such overpayment. An affirmative finding on either of the foregoing factors, in preceding paragraphs (2)(a) and 2(b), precludes waiver of recovery of the overpayment. For the purpose of this paragraph (2), an extraordinary financial hardship shall exist if recovery of the overpayment would result directly in the individual's loss of or inability to obtain minimal necessities of food, medicine, and shelter for a substantial period of time; and an extraordinary and lasting financial hardship shall be extraordinary as described above and may be expected to endure for the foreseeable future. In applying this test in the case of attempted recovery by repayment, a substantial period of time shall be 30 days, and the foreseeable future shall be at least three months. In applying this test in the case of proposed recoupment from other benefits, a substantial period of time and the foreseeable future shall be the longest potential period of benefit entitlement as seen at the time of the request for a waiver determination. In making these determinations, the State agency shall take into account all potential income of the individual and the individual's family and all cash resources available or potentially available to the individual and the individual's family in the time period being considered. (3) Determinations granting or denying waivers of overpayments shall be made only on request for a waiver determination. Such request shall be made on a form which shall be furnished to the individual by the State agency. Notices of determination of overpayments shall include an accurate description of the waiver provisions of this paragraph (2), if the SESA has elected to allow waivers of EUC overpayments. (4) Unless an EUC overpayment is otherwise recovered, or is waived under paragraph (2) of this section, the SESA shall, during the three-year period after the date the individual received the payment of EUC to which the individual was not entitled, recover the overpayment by deductions from any sums payable to the individual under: (a) the Act and this GAL 4-92 and changes; (b) any Federal unemployment compensation law administered by the SESA; or (c) any other Federal law administered by the SESA which provides for the payment of any unemployment assistance or an allowance with respect to unemployment. (5) No single deduction under this section III.M.2., shall exceed 50 percent of the amount otherwise payable to the individual, and when a deduction is made it shall be 50 percent of the amount otherwise payable. (6) To the extent permitted under State law, an EUC overpayment may be recovered by offset, within the 50 percent and three-year limitations provided in paragraphs (4) and (5) above, from benefits payable under the State unemployment compensation law. (7) At the end of the three-year limitation, the SESA may remove the overpayment from its accounting record. Although no further active collection efforts by the SESA are required, the SESA shall maintain an administrative record during the subsequent three-year period to provide for possible collection through methods other than offset. After the subsequent three-year period, the SESA may dispose of the overpayment record. (8) No repayment may be required, and no deduction may be made, under this section III.M.2. until a determination under paragraph 2. of this section by the State agency has been made, notice of the determination and an opportunity for a fair hearing thereon has been given to the individual concerned, and the determination has become final. (9) EUC overpayment recovery shall be enforced by any action or proceeding which may be brought under State or Federal law, unless recovery of the overpayment is waived in accordance with the Act and the instructions in this section III.M. (10) Overpayments of EUC recovered in any manner shall be deposited into the fund from which payment was made. (11) If a State has an agreement in effect with the Secretary to implement the cross-program offset provisions of Section 303(g)(2) of the SSA, EUC payments shall be used to offset State regular compensation or EB overpayments and State regular compensation or EB payments shall be used to offset EUC overpayments. Determinations under this section III.M.2., shall be subject to the determination and appeal and hearing provisions of sections III.I. and J. (12) An individual who has an overpayment established under paragraph 2. of this section may have the amount of such overpayment restored to the EUC account established for such individual in accordance with the State law for regular compensation. No restoration is permitted nor shall such occur until the determination of overpayment is final in accordance with paragraph (8) of this section. (13) If the SESA elects to implement an EUC waiver program, it may not put such election into effect unless it previously elected to allow waiver of nonfraudulent EUC overpayments and has published agency instructions on such election. Action Required: SESA Administrators shall provide the above controlling guidance to appropriate staff and assure that any changes required in the State's EUC fraud and overpayment procedures are implemented.

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