ILAB Web Chat on Open SGAs
Thursday, September 20, 9:30 a.m. EDT
9:24 DOL Moderator: Our SGA chat with USDOL Staff will begin at 9:30 a.m. EDT. You can submit questions at any time, but you will only see the questions in the chat window when they are answered. This is a text-only chat. There won't be any audio or video.
9:31 ILAB: Welcome to the web chat! Thank you for taking the time to participate in today's discussion on the fiscal year 2012 Solicitations for Grant Applications. This web chat will focus on two SGAs, Project to Support Local Efforts to Combat Child Labor in Tanzania (SGA 12-15) and Project to Reduce Child Labor in Burkina Faso (SGA 12-09). We look forward to answering your questions on these solicitations. The staff in the room today will try to get to as many of your questions as possible. Please note that we will only be able to respond to questions submitted in English.
Also remember that you can find additional information about our FY 2012 SGAs on the ILAB website at http://www.dol.gov/ILAB/grants/ and on Grants.gov at http:// www.grants.gov.
The transcript of this web chat will be available on the ILAB website after our session ends.
9:37 Comment From Mustapha, Counterpart Int: Is it required the use of international consultant (s) for the post-award baseline survey
9:37 ILAB: The SGAs do not include a requirement for an international consultant for the post award baseline survey.
9:39 Comment From Guest: Has there been a pre-qualification process for applicants?
9:39 ILAB: No, there has not been a pre-qualification process for applicants. This is an open competition and closing dates for applications are specified in each SGA.
9:41 DOL Moderator: If you are asking about a specific SGA, please note which SGA it is in your question.
9:47 Comment From Rachel Criswell: The project defined direct beneficiaries as “children and households that have been provided with educational and livelihood services.” Does DOL envision that the project will target the households of every children supported? Would these beneficiaries therefore be counted twice – once to count the child and once to count their household? For example, if we say the project will support 10,000 children and 10,000 households, would we then have 20,000 direct beneficiaries even though the 10,000 children are members of the 10,000 households? Thank you for the clarification.
9:48 ILAB: The SGAs do not require that the project target the household of every child supported by the project. Projects will be required to report on both the number of children provided with educational services and the number of households provided with livelihood services. These numbers are reported separately and it is possible for a grantee to report a child in a household as receiving an educational service and that same household receiving a livelihood service.
9:50 Comment From Moustapha Niang: Is midterm evaluation required?
9:50 ILAB: As stated in the SGAs under Section VI.C.6, “USDOL also requires projects to undergo external implementation evaluations, usually one at an interim point in the project and a second no later than three months before the project’s end to assess the degree to which a project is meeting (in the case of an interim evaluation) or has met (for final evaluations) its goals and objectives. USDOL will award a contract(s), independent of this SGA, to an external evaluator to complete these interim and final evaluations.” Furthermore, the SGAs state that the detailed Outputs-Based Budget must, “Allocate at least $70,000 total to support the external interim and final implementation evaluations.”
9:53 Comment From Carolyn: We would like clarification on the SF-424 Application for Federal Assistance form requirement. Under Section IV.B.2 (Cost Proposal, page 21 in SGA 12-15), is a SF-424 Application for Federal Assistance form required from the Applicant as well as any proposed subcontractors/subgrantees OR is the SF-424 only required from the primary Applicant organization?
9:53 ILAB: Only the actual Applicant is required to submit a SF424. The Applicant's budget must reflect the subgrantee(s)/subcontractors’ budget in the overall budget on a “Subgrants/subcontracts” budget line and on the SF424. Again, there is no need to submit a separate budget or SF424 form for individual subgrantees/subcontractors. However, Applicants applying as “co-grantees” must submit separate cost documents and separate SF424 forms for each entity.
9:58 Comment From Carolyn: For either of the SGAs, is there a minimum duration for enrollment in education/livelihoods interventions for children to be counted as direct beneficiaries? Is there a minimum duration for enrollment in livelihoods interventions for adults to be counted as direct beneficiaries?
9:58 ILAB: The SGAs do not set a minimum duration for enrollment in education/livelihoods interventions for children or adults to be counted as direct beneficiaries. However, it is expected that grantees will determine the most appropriate duration of services needed in order to achieve the objective of the project, responding to the specific needs of the children and households, to reduce the worst forms of child labor. As noted in the SGAs, applicants will be evaluated based on the strategy they propose for achieving the objectives of the SGA.
9:59 Comment From Carolyn: In the responses from USDOL, the responses states that "There is no requirement to submit a separate budget for individual subgrantees." It is clear that we do not need to submit separate budgets for subgrantees, but can you please clarify if we must submit separate budgets for subrecipients/subawardees?
9:59 ILAB: The Applicant's budget must reflect the subgrantee(s)/subcontractors’ budget in the overall budget on a “Subrecipients/subawardees” budget line and on the SF424. However, there is no need to submit seperate budgets for subrecipients/subawardees.
10:08 Comment From Guest: Are applicants encouraged to build a consortium?
10:08 ILAB: Applicants are expected to choose the most appropriate organizational structure to implement their proposed project strategy. This may include establishing a consortium, but it is not required to apply as a consortium. Two or more organizations that plan to share responsibility for carrying out the main work of the grant, may partner as co-grantees (with one organization being designated as the “lead”; although, each organization will be equally responsible for performance and financial obligations) or, if one organization will be responsible for the overall work of the grant, with other organizations performing discrete functions to serve or aid that principal effort, then such other organizations must be engaged by the grantee as subcontractors or subgrantees.
10:13 Comment From Guest: Just to confirm: on SGA 12-09, the Department of Labor is looking to make one or more awards with a combined total of $5 million?
10:13 Comment From Guest: For SGA 12-09, is the intention to award one or more awards of $5 million each? Or one or more awards with a combined total of $5 million?
10:13 ILAB: USDOL intends to award one or more awards with a combined total of $5 million for SGA 12-09.
10:16 Comment From Mark: For SGA 12-09, the solicitation requires named staff for Key Staff and Other Professional Personnel. Are the Local Coordinator positions described in the solication included as "Other Professional Personnel" and should they be named? What are examples of "Other Professional Personnel" positions?
10:16 ILAB: For SGA 12-09, Applicants are required to name candidates for all key personnel positions. Applicants may name other professional personnel, including local project coordinators. However, naming professional personnel or local project coordinators is not a requirement of the SGA.
10:21 Comment From Moustapha Niang: In case infrastructures are to be built or rehabilitated (e.g. wells, schools, latrines) are we required to submit a detailed Initial Environmental Examination and report on status in the course of project implementation?
10:22 ILAB: Hi Moustapha, thank you for your question. As stated in the SGA, “Grantees must conduct a needs assessment and develop a plan to inspect schools and other learning environments attended by direct beneficiaries of the project; identify those with conditions that present risk of illness or injury to the health or safety of the children; and develop an action plan for mitigating such conditions. This needs assessment and corresponding action plan must be submitted to USDOL within 12 months of award.”
10:25 Comment From Rachel Criswell: Could DOL please clarify the criteria for selecting youth beneficiaries (15-24 year olds)? Is it envisioned that the project will target youth (15-17 years old) who are involved in child labor themselves or youth (15-24 years old) who have a sibling who is involved in children labor?
10:25 ILAB: As stated in the Project Target section of the SGA on page 7, for a child to be considered a direct beneficiary of education services, the child must be under the age of 18 years. Services may be provided to individuals in a household, including siblings of such children who are over the age of 18 years, if it promotes improved livelihoods for households of target children and helps reduce the likelihood of child labor.
10:29 Comment From Guest: Given the fact, that child labor is not recognised as a problem by most parents in Tanzania, how will the awareness part on child rights being realised?
10:30 ILAB: Hi Guest, thanks for your question. Per the SGA, “Applicants must assess the need for awarenessraising activities and social mobilization campaigns that promote understanding of child labor, its impact and potential solutions, including, the importance of education to children’s long-term welfare and future
employability and income earning. As needed, Applicants should propose cost-effective ways of raising awareness of child labor among children, households, and communities. In designing their awareness-raising strategy, Applicants must clearly explain the goal for the awareness-raising activity and the target audience. Applicants should define a measurable outcome for their awareness-raising activity. Applicants must consider factors including geographic areas (rural/urban, sending area/receiving area), age demographics, income level, literacy rates, etc. Applicants should consider strategies that have a positive impact in promoting schooling or training of children and youth that can be used to help reduce child labor in a specific sector, or that addresses a specific workplace hazard"
10:30 Comment From Moustapha Niang: When partners from Host Government officials or technical departments are involved in project follow-up or training, is there any restriction from DOL in covering their costs e.g. perdiem, travel costs. Can we budget for those costs.
USDOL permits the payment of travel for host government officials to attend relevant follow-up trainings and conferences, provided that the attendance of the host government official will benefit project goals. USDOL permits the payment of per diem for government officials, but only for those who must travel outside of their regular area of work to attend the project event. Applicants may budget for those costs.
10:32 ILAB: Thank you all for participating in today's web chat on SGA 12-15 and SGA 12-09. We had some great questions. An archive of this chat as well as USDOL responses to any technical questions received from the public will be available on our website. We will post responses for any questions we were unable to get to during the chat this morning on our website at a later time.
We appreciate your interest in applying for USDOL funding to combat child labor. Please monitor our website and Grants.gov for future solicitations and for information about ILAB’s FY 2012 SGAs at http://www.dol.gov/ILAB/grants/ and http://www.grants.gov. Any additional questions about SGA 12-15 and SGA 12-09 should be submitted to Brenda White and James Kinslow in USDOL's Office of Procurement Services at email@example.com and firstname.lastname@example.org.
Thank you again for participating.
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