ILAB Web Chat on Open SGAs
Thursday, August 16, 9:30 a.m. EDT
9:15 USDOL Moderator: Our SGA chat with USDOL Staff will begin at 9:30 a.m. EST. You can submit questions at any time, but you will only see the questions in the chat window when they are answered. This is a text-only chat. There won't be any audio or video.
9:30 ILAB: Welcome to the ILAB SGA web chat! Thank you for taking the time to participate in today's discussion regarding our fiscal year 2012 Solicitations for Grant Applications. As you know, ILAB has issued three SGAs: 1) Partnership to Reduce Child Labor and Forced Labor in Imported Agricultural Products (SGA-04), 2) Project to Combat Child Labor in Areas of Liberian Rubber Production (SGA 12-05), and 3) Project to Combat Child Labor in Cambodia (SGA 12-08). We look forward to answering your questions on any of the three solicitations. We have a great USDOL team in the room today, and we will try to get to as many of your questions as possible. Please note that we will only be able to respond to questions submitted in English.
Also remember that you can find additional information about our FY 2012 SGAs and Notices of Intent for future solicitations on the ILAB website at http://www.dol.gov/ILAB/grants/ and on Grants.gov at http:// www.grants.gov.
The transcript of this web chat will be available on the ILAB website after our session ends.
9:34 ILAB: We are ready for your questions.
9:42 Comment From Karla Yoder: Regarding 2) Project to Combat Child Labor in Areas of Liberian Rubber Production (SGA 12-05): Under the Other Proposed Personnel section on page 17 of the RFA, must applicants
9:42 Comment From Karla Yoder: For the Liberia RFA, on page 17, section IV.C.3.e Other Professional Personnel, states that “Applicants must hire Local Coordinators who will live in areas of intervention and be responsible for implementing project activities at the regional and local levels.” Do Applicants have to name Local Coordinators in their proposals?
9:42 ILAB: Applicants are not required to name local coordinators in their proposals (section IV.C.3.e).
9:43 Comment From KWilson: This question is regarding the Project to Combat Child Labor in Cambodia (SGA 12-08). On page 18, Section 3 of the SGA, a PPR table is requested for the prime applicant and any subs. Is the limit of 6 PPRs referring to 6 PPRs per organization, or is that the limit including both prime and subs PPRs?
9:43 ILAB: Applicants must submit a combined total of six references. These six references should include references for both the lead organization and any subgrantees/subcontractors.
9:45 Comment From Karla Yoder: For the Liberia SGA, on page 17, section IV.D.3 Annex C: Past Performance Table(s) states that “Applicants must list no more than six references/projects.” However, it also states that “Past performance of subgrantee/subcontractor providing direct services over the past five years must also be included in the table.” Should the applicant provide six references/projects for itself PLUS references/projects of subgrantees/subcontractors or must the Applicant only provide six references/projects total between itself and all its subgrantees/subcontractors?
9:45 ILAB: Hi, Karla. Applicants must submit a combined total of six references. These six references can include references for both the lead organization and any subgrantees/subcontractors.
9:48 Comment From tim: Does SGA 12-04 allow for program activity in African countries other than Burkina Faso and Tanzania?
9:48 Rachel Rigby: [Note: Due to a technical error, this ILAB response was posted as coming from Rachel Rigby] Yes, there are no restrictions in the SGA on which countries may be proposed. Applicants are welcome to propose any country that fits the other requirements of the SGA.
9:50 Comment From Guest: SGA 12-08 - Cambodia. Does the fishing referred to in the proposal relate only to Freshwater fishing or are you also assuming it will/could include sea fishing
9:51 ILAB: The SGA refers to “fishing and fisheries/aquaculture.” This includes all forms of fishing including freshwater and sea fishing.
9:53 Comment From Tom: Please confirm that cost share is not required.
9:53 ILAB: As noted in SGAs 04, 05 and 08, “no cost share is required (including in-kind contributions or matching fund contributions). However, USDOL welcomes applications that include cost share."
9:55 Comment From Guest: For the Liberia SGA, on page 17, section IV.D.2 Annex B: Work Plan. Should the Applicant provide a first year work plan or a full Life of Program work plan?
9:55 ILAB: Hi Guest, The applicant should provide a full life of program work plan.
9:58 Comment From Sang Silano: Hi, I'm writing from a UN agency. Our office in Liberia is interested in applying for SGA 12-05 given our work in this area and strong collaboration with the Liberian Ministry of Labor. I see from the solicitation that Public International Organizations are eligible to apply. However, as a Public International Organization, UNICEF is unable to meet the audit and counter-terrorism requirements as they are listed in the solicitation. Is DOL able to use different grant provisions for PIOs? In our extensive work with the Department of State, USAID, CDC, and other US Government agencies, each uses a grant template for UNICEF and other PIOs that is different than the one used for US-based organizations. But we have not found reference to PIO provisions in the DOL grant guidelines.
9:58 Comment From Maggie: Regarding SGA-04, USAID refers to Chapter 308 of their Automated Directives System for Awards to International Organizations and Standard Provisions for Cost-Type Awards to PIOs. Which guidelines/OMB circulars does DOL/ILAB refer to for PIO requirements?
9:59 ILAB: Thanks for your questions. We will need additional time to get you a response on this and will aim to have that posted by tomorrow.
10:00 Comment From Maggie: Thank you for your assistance
10:00 Comment From Guest: Does this mean that cost share will get more "points"
10:01 ILAB: Section V.A. of the SGA states that applicants will be evaluated on Project Design and Budget (60 points), Organizational Capacity (20 points), and Personnel and Project Management Plan (20 points). The SGA does not provide for any additional points for applicants that propose cost share.
10:02 Comment From Guest: When is the last date for finalisation of applications received in Projects under SGA-04 ?
10:02 ILAB: Applications for SGA 12-04 are due on August 20, 2012.
10:04 Comment From Guest: Also, in Cambodia section, do you expect to see all four key areas in the proposal or is it acceptable to focus on only 2 or 3 sectors
10:04 ILAB: As stated in the SGA on page 6, Section I.C (Project Target), “Applicants must target children under the age of 18 engaged in or at-risk of involvement in child labor in various sectors including agriculture, fishing and fisheries/aquaculture and domestic service.” As such, Applicants are required to address child labor in each of these sectors. In addition, Applicants may also target children in other sectors where child labor is prevalent.
10:08 Comment From Jessica Lowden: For the Liberia program may applicants suggest other focus areas outside of rubber plantations, where child labor is prevelant; ie children selling on the street
10:08 ILAB: Thanks for your question. As noted on page 6, section ID, “Applicants must target children engaged in or at-risk of involvement in child labor and their households, in areas of smallholder rubber production along the rubber belt. Applicants must target at least two counties along Liberia’s rubber belt and are encouraged to include areas in the Northern, Central and/or Southeast regions. To mitigate potential negative affects that could result from focusing on combating child labor in only one sector in a targeted geographical area, Applicants must propose an area-based approach in their proposal. The area-based approach must focus on reduction of child labor in rubber production but also allow for the provision of services to children engaged in various forms of dangerous or exploitative work in target areas.”
10:19 Comment From KYoder: For the Liberia SGA, on page 14, section IV.B.3 Needs Assessment, states that “The pre-award needs assessment will serve as a basis for a more detailed baseline assessment to be conducted post-award. Other factors included in the assessment are: hours and conditions of work; age and sex distribution…” Do the “Other factors” listed in the solicitation relate to the pre-award needs assessment or the post-award baseline assessment?
10:19 ILAB: As stated in the SGA, applicants “must preliminarily identify the types of work in which children engage in the proposed geographic regions and sectors. The pre-award needs assessment will serve as a basis for a more detailed baseline assessment to be conducted post-award. Other factors included in the assessment include: hours and conditions of work; age and sex distribution of beneficiary children; educational performance of proposed beneficiaries relative to other children; economic and social profiles of targeted households; and research or other data that might indicate correlations between child labor, sustainable livelihoods, and educational performance.” Applicants’ pre-awards needs assessment should be used to assess the child labor issue to be addressed by the project and the needs of the target population. The needs assessment should inform the strategy proposed by the applicant. The SGA requires applicants to identify “the types of work in which children engage in the proposed geographic regions and sectors” but does not specify other factors that must be covered by the pre-awards assessment. As noted in the SGA, a detailed post award baseline assessment will be conducted. This post award baseline assessment will address all of the issues noted above.
10:22 Comment From Gelsey Bennett: Thank you for the opportunity to submit questions via this webchat. In regards to SGA 12-08 (Project to Combat Child Labor in Cambodia), the Cambodian Government has not yet released the 2012 National Child Labor Survey. What is USDOL’s advice given that this work is not yet available?
10:22 ILAB: As stated on page 6, Section I.C (Project Target), “Applicants must describe geographic areas of focus and should use data from the Identification of Poor Households Program (ID Poor), the National Child Labor Survey (2012), the Cambodia Socio-Economic Survey (2010), and other credible sources to identify provinces, districts, municipalities and communes with the greatest incidence of poverty and child labor in the sectors mentioned above and other identified sectors.” If data from the National Child Labor Survey is not available during the SGA’s closing date, Applicants should use data from all other credible sources to identify geographic areas of focus.
10:22 Comment From MLaughlin: Regarding the Cambodia proposal's area-based approach, must all 3 target sectors be addressed in every province in which the proposed project will implement? Or is it acceptable to focus on the most relevant sectors based on our needs assessment (in addition to other child labor issues in the area)?
10:22 ILAB: As stated on page 6, Section I.C (Project Target), “Applicants must target children under the age of 18 engaged in or at-risk of involvement in child labor in various sectors including agriculture, fishing and fisheries/aquaculture and domestic service.” As such, Applicants are required to address child labor in each of these sectors. This section also states, “Applicants must describe geographic areas of focus…” However, the SGA does not state that the aforementioned target sectors need to be addressed in every province.
10:25 Comment From Tom: Are there any specific preferences for targeting urban versus rural areas?
10:25 ILAB: SGA 12-08 does not state any preferences.
10:25 Comment From Guest: Regarding SGA 12-08 Cambodia, in the livelihoods section is ILAB's preference to propose micro credit/micro finance activities or a strategy to link households to existing activities?
10:25 ILAB: SGA 12-08 does not state any preferences.
10:29 Comment From Tim: Regarding SGA 12-08 USDOL mentions that it will make one or more awards. Please expand upon this intention, i.e. what is the likelihood of multiple awards.
10:29 ILAB: As stated in SGA 12-08, USDOL will award one or more cooperative agreements. The SGA would allow for a single or multiple awards. However, the maximum amount available for this SGA is $10 million.
10:30 Comment From Karla: 5. On page 19, section C Output–Based Budget, states “Applicant’s cost proposals must not depend on other contracts, grants, or awards to implement the Applicant’s proposed strategy”. Does this prohibit applicants from sharing office rent and other operational costs with existing in-country programs?
10:30 ILAB: Applicants may propose cost savings strategies including sharing office space and operational costs. However, if awarded the grant, the grantee will be responsible for covering the various costs outlined in their budget with the level of resources approved by USDOL. Grantees should not expect that USDOL will approve additional costs for an item in their budget should the project with which costs are being shared end before the completion of this USDOL-funded project.
10:30 Comment From Maggie: In regards to SGA-04, can third party verification and monitoring be undertaken by the same entity?
10:30 ILAB: Yes, both elements of Independent Third-Party Review (the monitoring element and the verification element) may be undertaken by the same entity, as long as it possesses the appropriate qualifications. SGA 12-04 does not indicate any restriction in this regard.
10:31 Comment From CarmenP: When is ILAB expecting to release the cooperative agreement applications for additional projects to reduce child labor (i.e Ecuador and Panama and other countries regions)?
10:32 ILAB: Hi Carmen, ILAB is not able to provide an estimated release date at this time. However, all solicitations for cooperative agreement applications (SGAs) will be posted on http://www.grants.gov and http://www.dol.gov/ILAB/grants/main.htm. Please monitor these websites for any future solicitations.
10:34 Comment From Lance: Re Value Chain RFA: The RFA asks for proposals for up to 4 years - if our team is convinced that we can make an impact via the pilot program in 3 years can we submit for 3 years instead of the maximum 4?
10:34 ILAB: Yes. The SGA states that "The duration of the projects funded by this solicitation can be up to four years" but does not restrict projects from being shorter than the maximum time frame.
10:37 Comment From Guest: Regarding Cambodia, is it expected to address all sectors in each of the proposed provinces or to address only the sectors that are prevalent in that province, but in combination all sectors will be covered in teh various proposed provinces?
10:37 ILAB: As stated on page 6, Section I.C (Project Target), “Applicants must target children under the age of 18 engaged in or at-risk of involvement in child labor in various sectors including agriculture, fishing and fisheries/aquaculture and domestic service.” As such, Applicants are required to address child labor in each of these sectors. This section also states, “Applicants must describe geographic areas of focus…” However, the SGA does not state that the aforementioned target sectors need to be addressed in every province.
10:39 Comment From Guest: By when would they be scrutinised and finalised ?
10:39 ILAB: As stated in SGAs 04, 05 and 08, "Designation decisions will be made within 45 days after the deadline for submission of applications, where possible.”
10:48 ILAB: Thank you all for participating in today's FY 2012 SGA web chat. We had some great questions. An archive of this chat as well as USDOL responses to any technical questions received from the public will be available on our website. In addition, we will post responses to any questions we were not able to answer today.
We appreciate your interest in applying for USDOL funding to combat child labor internationally. Please monitor our website and Grants.gov for any information about ILAB’s FY 2012 SGAs, http://www.dol.gov/ILAB/grants/ and http://www.grants.gov and for Notices of Intent concerning future solicitations. Any additional questions about these solicitations should be submitted to Brenda White and Jim Kinslow in USDOL's Office of Procurement Services at email@example.com and firstname.lastname@example.org.
Thank you again for participating.
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