SYSTEM NAME:
Transition Assistance Program (TAP) Employment Navigator System (TENS)
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
The ENCMS servers are located at the DC1 Data Center, 21711 Filigree Ct. Ashburn VA, 20147.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Exiting military service members participating in the United States Department of Defense (DOD) Pre-separation Counseling of TAP who complete documentation.
CATEGORIES OF RECORDS IN THE SYSTEM:
Data securely stored in the system will include personal characteristics, various services received from Employment Navigators and/or TAP partners, employment outcome data, and PII required to match to the National Directory of New Hires for employment status and earnings.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
DMDC 01, Defense Manpower Data Center Data Base, November 23, 2011, 76 FR 72391; 38 U.S.C. § 4102, Job Counseling, Training, and Placement Service for Veterans; and 10 U.S.C. 1142, Pre-separation Counselling; E.O. 9397.
PURPOSE:
The purpose of the proposed system is to enable transitioning service members and recently separated veterans assistance in finding the best-fit career as quickly as possible. The system will allow Employment Navigators and partners to capture necessary information for DOL to conduct employment outcome analysis. The case management/reporting system should have three separate functions, with three separate roles assigned to users. The first module will allow for Employment Navigators to enter individual record data for each participant (transitioning service member) into the system. This information will be personal characteristics, services offered, and/or referral information. The second module will be accessible by TAP partner entities who will provide information on services they provided, and outcomes such as job placements, occupation employed in, and wages earned at start of employment. The last module will be accessible by internal DOL/VETS staff who wish to extract data entered in the first two modules mentioned above. DOL staff should be able to view logs of data entered in the system, create a data extract, and view canned reports created from either module.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES:
Each record maintained in the system will represent one transitioning service member/recently separated veteran. Routine uses for Employment Navigators and Tap partners include data entry for services received, and employment outcomes. DOL staff will utilize the system for outcome analysis and return on investment calculations.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Files are stored electronically.
RETRIEVABILITY:
Retrieval of records will only be conducted by DOL staff and approved contractors who pass a data sensitivity training module. Retrieval and analysis will be done according to: rank, military branch, military occupation specialty, employment status, quarterly earnings, and/or length of military service.
SAFEGUARDS:
Access by authorized personnel only. Computer security safeguards are used for electronically stored data.
RETENTION AND DISPOSAL:
Records are retained indefinitely.
SYSTEM MANAGER(S) AND ADDRESS:
VETS Information Technology Director
US Department of Labor / Veterans' Employment and Training Service (VETS)
200 Constitution Ave, NW
Room S-1212
Washington, DC 20210
NOTIFICATION PROCEDURE:
Inquiries should be mailed to the System Manager.
RECORD ACCESS PROCEDURES:
A request for access should be mailed to the System Manager.
CONTESTING RECORD PROCEDURES:
A petition for amendment should be mailed to the System Manager.
RECORD SOURCE CATEGORIES:
Data stored in this system include those captured by Employment Navigators and/or TAP partner entities at the time of service. Additional employment and earnings data will come from the National Directory of New Hires.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.