SYSTEM NAME:
Veterans' Data Exchange Initiative (VDEI)
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
The VDEI servers are located at the DC1 Data Center, 21711 Filigree Ct. Ashburn VA, 20147.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Exiting Service Members (ESMs) participating in the United States Department of Defense (DOD) Pre-separation Counseling of the Transition Assistance Program (TAP) who complete documentation and provide approval to share information with other federal agencies.
CATEGORIES OF RECORDS IN THE SYSTEM:
The records in the system are for ESMs who participated in this program. Records contained in the system include: personal characteristic data; military specialty and transition dates; geographic location; transition course participation dates; connect points of contact to other DOL programs; and DOD counseling information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
DMDC 01, Defense Manpower Data Center Data Base, November 23, 2011, 76 FR 72391; 38 U.S.C. § 4102, Job Counseling, Training, and Placement Service for Veterans; and 10 U.S.C. 1142, Pre-separation Counselling; E.O. 9397.
PURPOSE:
To provide services to ESMs in areas of employment and training, and to ensure that those not meeting established career standards are appropriately receiving a "warm handover" to workforce system staff.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES:
The record is utilized by Department of Labor (DOL). DOL Veterans' Employment and Training Services (VETS) will be establishing an electronic connection to the TAP Data Retrieval Web Service (TDRWS) for the purposes of analyzing and evaluating veterans' data for gaining greater insight to facilitate a more comprehensive understanding of the veteran population; analyze and evaluate veterans' data (both aggregate and individual veterans' data) to enhance decision making within DOL on veteran programs and initiatives while also enhancing DOL's recommendations on veteran related issues; and to provide information that can support future DOL initiatives related to veterans, including enhanced outreach.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Files are stored electronically.
RETRIEVABILITY:
Files are retrieved by the TDRWS-generated unique identifier. Records can also be retrieved by social security number but only by individuals that have access to the database and the encryption methodology.
SAFEGUARDS:
Access by authorized personnel only. Computer security safeguards are used for electronically stored data.
RETENTION AND DISPOSAL:
Records are retained indefinitely.
SYSTEM MANAGER(S) AND ADDRESS:
Information Technology Director, Office of Agency Management and Budget
United States Department of Labor Veterans' Employment and Training Service 200 Constitution Avenue, NW, Washington, DC 20210.
NOTIFICATION PROCEDURE:
Inquiries should be mailed to the System Manager.
RECORD ACCESS PROCEDURES:
A request for access should be mailed to the System Manager.
CONTESTING RECORD PROCEDURES:
A petition for amendment should be mailed to the System Manager.
RECORD SOURCE CATEGORIES:
Information contained within this system is obtained from the DOD/DMDC.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.