Effective Date Release Note
APRIL 30, 2020 WIPS Release 15.0.0 April 30, 2020

Grantee Users: All Programs

What's New:

  • Edit Check Results (New and Updated)
    • No Changes for release 15.0.0

Grantee Users: Formula Programs

Jobs for Veterans' State Grants, National Dislocated Worker Grants, Wagner-Peyser, WIOA Adult, WIOA Dislocated Worker, WIOA Youth, TAA

  • My Reports Enhancement
    • QPR
      • Minor Changes to the Measurable Skill Gains calculation for Previous Period.
      • The Drilldown measure are available for measure “Retention with the Same Employer in the 2nd and 4th Quarter After Exit” for DWG QPR. The Drilldown Measures feature provides ability for grantees to display all the records which aggregate in the specific calculations.

Grantee Users: Discretionary Programs

H-1B Indian and Native American Programs, Job Corps, National Farmworker Jobs Program, Reentry Employment Opportunities (Adult), Reentry Employment Opportunities (Youth), TAA, YouthBuild

  • My Reports Enhancement
    • New Indian and Native American Program QPR.
      • The new Indian and Native American Program aggregates for two time periods.
        • Quarterly
        • Rolling 4 Quarters
      • Has a feature to display numerators and denominators for the below performance Indicators.
        • Employment Rate (Q2)
        • Employment Rate (Q4)
        • Measurable Skill Gains
        • Credential Rate
        • Measurable Skill Gains
        • Retention with the Same Employer in the 2nd and 4th Quarter After Exit
        • Percent in Training
      • Can be printed to PDF.
    • H1B QPR.
      • Updates to few aggregation rules have been made.

DOL Internal Users

What's New:

  • My Reports Enhancement
    • Reports
      • The Indian and Native American Program Rollup Report and Excel Export is now available.
      • The Indian and Native American Program Rollup Report Export can be accessed from “Reports” tab under "National Quarterly Discretionary Reports".
      • The Indian and Native American Program Rollup Report Export is a rolled-up single report on interface and a excel export of all certified QPRs in different tabs.
      • User must select the valid Quarter End Date.
      • User must select "Indian and Native American Program" selection from the program filter.
      • Once "Indian and Native American Program Rollup" is selected in the Program filter, the Grant number(s) will be populated.
      • The “Export Spreadsheet” button is enabled.
      • User should click on the “Export Spreadsheet” button to extract all the certified QPR data for 2 Time periods.
      • User will get an email notification when the National Quarterly Rollup Report for Indian and Native American Program is ready to download.
      • The Download link is available on the interface.
      • The rollup data is downloadable excel with three worksheets, one sheet for specific Time period.
      • The Indian and Native American Program rollup is displayed on interface.
      • The rollup report is created for 2 Time period, Quarterly and Rolling 4 Quarters which dynamically links when user selects the specific time period.
      • The rollup report is available for new certified Indian and Native American Program QPRs.
      • The rollup report has Print functionality.
    • WIPS Individual Record Data Export Access
      • User access restrictions are implemented at the program level to ensure the proper use of WIPS Individual Record Data Export Access.
      • User can only export data for their authorized programs.
      • Users without access will see instructions on how to request access for “WIPS Individual Record Data Export Access” and the approval process along with “WIPS Individual Record Data Export Access Form” under “Data Export” tab.
      • Users with approved access must acknowledge compliance before each data export process starts.
    • Data Export
      • The “Target Program(s)” filter has been changed to “Certified Program” filter. This filter will populate the list of certified programs from the list of available certified reports.
      • Users will only see authorized programs in the “Certified Programs(s)” filter.
      • The funding stream(s) filter option are only available when user chooses at least one item from “Certified Program(s) filter.
      • A new column called “Records” has been added in the grid under Data Export tab and displays the count of participant records exported. The row count does not include header record.
  • Program Legend:
    • Adult=WIOA Adult
    • DW=WIOA Dislocated Worker
    • DWG=National Dislocated Worker Grants
    • H1B=H-1B
    • INAP=Indian & Native American Programs
    • JC=Job Corps
    • JVSG=Jobs for Veterans' State Grants Program
    • NFJP=National Farmworker Jobs Program
    • REO A=Reentry Employment Opportunities (Adult)
    • REO Y=Reentry Employment Opportunities (Youth)
    • SCSEP=Senior Community Service Employment Program
    • TAA=Trade Adjustment Assistance
    • WP=Wagner-Peyser
    • YB=YouthBuild
    • Youth=WIOA Youth
MARCH 31, 2020 WIPS Release 14.1.0 March 31, 2020

Grantee Users: All Programs

What's New:

  • Edit Check Results (New and Updated)
  • Please see updated/complete list in the attached PDF for the 14.1.0 for the following :
    • Logical Validations

Grantee Users: Formula Programs

Jobs for Veterans' State Grants, National Dislocated Worker Grants, Wagner-Peyser, WIOA Adult, WIOA Dislocated Worker, WIOA Youth, TAA

Grantee Users: Discretionary Programs

H-1B Indian and Native American Programs, Job Corps, National Farmworker Jobs Program, Reentry Employment Opportunities (Adult), Reentry Employment Opportunities (Youth), TAA, YouthBuild

DOL Internal Users

What's New:

  • My Reports Enhancement
    • My Reports Enhancement
      • Case Management System aka CMS Integration
        • The integration process has been updated to handle instances when WIPS has been put into maintenance mode.
        • A discovery web-API has been created so that client applications can receive a comprehensive list of all the descriptive code and messages.
    • My Reports Enhancement
      • Data Export
        • The National Dislocated Worker Grants Rollup Report and Excel Export is now available.
        • The National Dislocated Worker Grants Rollup Report Export can be accessed from “Reports” tab under "National Quarterly Discretionary Reports".
        • The National Dislocated Worker Grants Rollup Report Export is a rolled-up single report on interface and a excel export of all certified QPRs in different tabs.
        • User must select the valid Quarter End Date.
        • User must select "National Dislocated Worker Grants" selection from the program filter.
        • Once "National Dislocated Worker Grants" is selected in the Program filter, the Grant number(s) will be populated.
        • The “Export Spreadsheet” button is enabled.
        • User should click on the “Export Spreadsheet” button to extract all the certified QPR data for 3 Time periods.
        • User will get an email notification when the National Quarterly Rollup Report for National Dislocated Worker Grants is ready to download.
        • The Download link is available on the interface.
        • The rollup data is downloadable excel with three worksheets, one sheet for specific Time period.
        • The National Dislocated Worker Grants rollup is displayed on interface.
        • The rollup report is created for 3 Time period, Quarterly, Rolling 4 Quarters and Program to Date which dynamically links when user selects the specific time period.
        • The rollup report is available for new National Dislocated Worker Grants reports.
        • The rollup report has Print functionality.
      • WIPS Individual Record Data Export Access
        • User access restrictions are implemented at the Program user level to ensure the proper use of WIPS Individual Record Data Export Access.
        • Program user without access will see instructions to request access for “WIPS Individual Record Data Export Access” and approval process along with “WIPS Individual Record Data Export Access Form” under “Data Export” tab.
        • Program user with approved access can export individual record and see all the existing functionality to export data under "Data Export" tab. User must acknowledge compliance before data export process starts.
      • Program Legend:
        • Adult=WIOA Adult
        • DW=WIOA Dislocated Worker
        • DWG=National Dislocated Worker Grants
        • H1B=H-1B
        • INAP=Indian & Native American Programs
        • JC=Job Corps
        • JVSG=Jobs for Veterans' State Grants Program
        • NFJP=National Farmworker Jobs Program
        • REO A=Reentry Employment Opportunities (Adult)
        • REO Y=Reentry Employment Opportunities (Youth)
        • SCSEP=Senior Community Service Employment Program
        • TAA=Trade Adjustment Assistance
        • WP=Wagner-Peyser
        • YB=YouthBuild
        • Youth=WIOA Youth

Logical Rules WIPS March 31, 2020
MARCH 6, 2020 WIPS March 6, 2020 Release

Grantee Users: All Programs

What's New:

  • Edit Check Results (New and Updated)
    • Please see updated/complete list in the attached PDF for the 14.0.0 for the following :
      • Logical Validations

Grantee Users: Formula Programs

Jobs for Veterans' State Grants, National Dislocated Worker Grants, Wagner-Peyser, WIOA Adult, WIOA Dislocated Worker, WIOA Youth, TAA

  • My Reports Enhancement
    • New National Dislocated Worker Grants QPR.
      • This QPR includes aggregations at the participant data file level as well as any DWG Grant numbers found within the uploaded file.
      • The "DWG Grantee Report" remains and is accessed through QPR interface.
      • The new QPR has Numerators and Denominators for the below performance Indicators.
        • Employment Rate (Q2)
        • Employment Rate (Q2)
        • Credential Rate
        • Measurable Skill Gains
        • Retention with the Same Employer in the 2nd and 4th Quarter After Exit
        • Covered Entrants Who Received a Service During the Entry Period
        • Covered Entrants Who Received a Staff-Assisted Service During the Entry Period
      • The new QPR has the same Drilldown Measures Request feature users were accustomed to with the earlier report. It is only available for files uploaded by the individual WIPS user. This is a required security enhancement.
      • Annual Effectiveness in Serving Employers (ESE)
        • The ESE report is now available under Annual Report group on "My Reports" tab.
        • The ESE report is created per state per program year during annual reporting time and is not associated to a "program".
        • The ESE report can be accessed by the grantee who have active WIPS account affiliated with one of the core program.
        • Grantee can create one EISE report for their state for that program year by clicking 'Add New' button' on interface.
        • The 'Add New' button is enabled after the 4th quarter of each program year and is available thru the annual reporting period.
        • The certified report can be edited by designated user from same state before the annual lock date.
        • A History feature is available on the EISE interface.

    Grantee Users: Discretionary Programs

    H-1B Indian and Native American Programs, Job Corps, National Farmworker Jobs Program, Reentry Employment Opportunities (Adult), Reentry Employment Opportunities (Youth), TAA, YouthBuild

    • My Reports Enhancement

    DOL Internal Users

    Edit Check Updates

    Logical Rules WIPS March 6. 2020

    • What's New:
      • My Report Enhancement
        • Program Dashboard
          • Added a column “No QPR” for “Narrative” report to indicate "No Participant Data to Report".
        • Reports
          • Updated the Generate Bulk Documents interface to remove "ALL" from the "Region".
      • Program Legend:
        • Adult=WIOA Adult
        • DW=WIOA Dislocated Worker
        • DWG=National Dislocated Worker Grants
        • H1B=H-1B
        • INAP=Indian & Native American Programs
        • JC=Job Corps
        • JVSG=Jobs for Veterans' State Grants Program
        • NFJP=National Farmworker Jobs Program
        • REO A=Reentry Employment Opportunities (Adult)
        • REO Y=Reentry Employment Opportunities (Youth)
        • SCSEP=Senior Community Service Employment Program
        • TAA=Trade Adjustment Assistance
        • WP=Wagner-Peyser
        • YB=YouthBuild
        • Youth=WIOA Youth
DECEMBER 30, 2019 WIPS December 30, 2019 Release

Grantee Users: All Programs

What's New:

  • Edit Check Results (New and Updated)
    • Please see updated/complete list in the attached PDF for the 13.3.0 for the following :
      • Logical Validations
      • Valid Values
        • 3 additional minimal date valid value rules have been implemented for all date fields.
          • All date must be <= the upload date.
          • All date values must have a year >= 1900.
          • All date values in a record must be >= PIRL200 (Date of Birth).

Grantee Users: Formula Programs

Jobs for Veterans' State Grants, National Dislocated Worker Grants, Wagner-Peyser, WIOA Adult, WIOA Dislocated Worker, WIOA Youth, TAA

  • My Reports Enhancement
    • QPR
      • Minor Changes to the WIOA Adult and WIOA Youth QPR specs. Updated Local Area Funding Stream flag.
      • User will see 5 more fields in the WIOA QPR Drill Down for reports generated after this release. The 5 fields included are:
        • WagnerPeyserEmploymentServiceWIOA (PIRL 918)
        • AdultWIOA (PIRL 903)
        • YouthWIOA (PIRL 905)
        • DislocatedWorkerWIOA (PIRL 904)
        • RapidResponseAdditionalAssistance (PIRL 909)

Grantee Users: Discretionary Programs

H-1B Indian and Native American Programs, Job Corps, National Farmworker Jobs Program, Reentry Employment Opportunities (Adult), Reentry Employment Opportunities (Youth), TAA, YouthBuild

DOL Internal Users

Edit Check Updates

Valid Values Table

Logical Rules Table

  • What's New:
    • My Report Enhancement
      • DWG Dashboard
        • User can select specific grant numbers from the "Grant Number" drop down. This list is loaded based on other section criteria on Program Dashboard for "Grant View" and "National Dislocated Worker Grants View".
    • Program Legend:
      • Adult =WIOA Adult
      • DW =WIOA Dislocated Worker
      • DWG =National Dislocated Worker Grants
      • H1B =H-1B
      • INAP =Indian & Native American Programs
      • JC =Job Corps
      • JVSG =Jobs for Veterans' State Grants Program
      • NFJP =National Farmworker Jobs Program
      • REO A =Reentry Employment Opportunities (Adult)
      • REO Y =Reentry Employment Opportunities (Youth)
      • SCSEP =Senior Community Service Employment Program
      • TAA =Trade Adjustment Assistance
      • WP =Wagner-Peyser
      • YB =YouthBuild
      • Youth =WIOA Youth
DECEMBER 13, 2019 WIPS December 13, 2019 Release

Grantee Users: All Programs

What's New:

  • Edit Check Results (New and Updated)
    • Please see updated/complete list in the attached PDF for the 13.3.0 for the following :
      • Logical Validations

Grantee Users: Formula Programs

Jobs for Veterans' State Grants, National Dislocated Worker Grants, Wagner-Peyser, WIOA Adult, WIOA Dislocated Worker, WIOA Youth, TAA

  • My Reports Enhancement
    • DWG file upload
      • DWG user who have State and Grant Access can choose "State" or "Grant" while uploading National Dislocated Workers Grant File.
      • States should only select a grant number if submitting a DWG report separate from the statewide DWG submission. If uploading a grantee report separate from the statewide DWG file, user should select the relevant grant number from the dropdown.

Grantee Users: Discretionary Programs

H-1B Indian and Native American Programs, Job Corps, National Farmworker Jobs Program, Reentry Employment Opportunities (Adult), Reentry Employment Opportunities (Youth), TAA, YouthBuild

DOL Internal Users

Edit Check Updates

Logical Rules Table

  • What's New:
    • My Report Enhancement
      • DWG Dashboard
        • DWG Dashboard: User have access to DWG Report through Program Dashboard. User can also display the DWG reports, DWG Grantee Report and corresponding QNR.
      • Reports
        • Minor updated on Wegner-Peyser on National Quarterly Report to display blank for ‘Training Service’ column. These changes are for online and print version.
    • Corrections
      • SSD Dashboard
        • SSD Dashboard: Removed the "Print All Certified APRs" feature from State Status Dashboard. It is not working and is no longer needed since we have the "Generate Bulk Documents" feature.
    • Program Legend:
      • Adult =WIOA Adult
      • DW =WIOA Dislocated Worker
      • DWG =National Dislocated Worker Grants
      • H1B =H-1B
      • INAP =Indian & Native American Programs
      • JC =Job Corps
      • JVSG =Jobs for Veterans' State Grants Program
      • NFJP =National Farmworker Jobs Program
      • REO A =Reentry Employment Opportunities (Adult)
      • REO Y =Reentry Employment Opportunities (Youth)
      • SCSEP =Senior Community Service Employment Program
      • TAA =Trade Adjustment Assistance
      • WP =Wagner-Peyser
      • YB =YouthBuild
      • Youth =WIOA Youth
OCTOBER 8, 2019 WIPS OCTOBER 8, 2019 Release

Grantee Users: All Programs

What's New:

  • Edit Check Results (New and Updated)
    • Please see updated/complete list in the attached PDF for the 13.2.0 for the following:
      • Valid Values

Grantee Users: Formula Programs

Jobs for Veterans' State Grants, National Dislocated Worker Grants, Wagner-Peyser, WIOA Adult, WIOA Dislocated Worker, WIOA Youth, TAA

  • My Reports Enhancement
    • DrillDown Measures Report for WIOA APR
      • The data will include all rows which are included in the denominator and indicate which are also included in the numerator. This feature will only be available for files uploaded from the date of this release and forward.
      • The drill down results file for WIOA Annual Report include the three (3) PIRL data elements which grantees use to store WIB codes. This will provide a means for grantees to use the drill down feature for local reports.
      • Grantees can request Drilldown Measures by clicking 'Retrieve Measures' button within the APR. The 'Retrieve Measures' button would only be displayed if that function is available for particular report.
      • The DrillDown Measures are also listed under DrillDown Measures Requests on the "My Report" tab. The Grantee can select Annual DrillDown Measures by checking on radio button for Annual Report type.
      • Mapping for the Measures fields on the APR report and corresponding Drilldown files attached.
    • WIOA QPRs
      • Minor changes to some of the QPR calculations. Added a new condition to account for null values in PIRL1300 where previously it was not required.
      • Updated the QPR Drilldown Measure calculations to include NFJB.
      • The drill down result file for both WIOA QPR now include the three (3) PIRL data elements which grantees use to store WIB codes. This will provide a means for grantees to use the drill down feature for local report.
    • WIOA APRs
      • The numerator/denominator will not be displayed for Measurable Skill Gains on Wegner-Peyser Annual Report.
  • My Reports Corrections
    • WIOA QPRs
      • Corrected the percentage which keep on increasing on the Annual Report when user enter and save the report.
      • Corrected the missing 'DWG Grantee Report' button from the DWG QPR.
      • Renamed the CSV file for each QPR Drilldown Measure contained in a GZIP file.
    • WIOA APRs
      • DWG Annual Report will not be generated.
      • JVSG Annual Report will not be generated.

Grantee Users: Formula Programs

  • My Reports Enhancement
    • DrillDown Measures Report for WIOA APR
      • The data will include all rows which are included in the denominator and indicate which are also included in the numerator. This feature will only be available for files uploaded from the date of this release and forward.
      • The drill down results file for WIOA Annual Report include the three (3) PIRL data elements which grantees use to store WIB codes. This will provide a means for grantees to use the drill down feature for local reports.
      • Grantees can request Drilldown Measures by clicking 'Retrieve Measures' button within the APR. The 'Retrieve Measures' button would only be displayed if that function is available for particular report.
      • The DrillDown Measures are also listed under DrillDown Measures Requests on the "My Report" tab. The Grantee can select Annual DrillDown Measures by checking on radio button for Annual Report type.
      • Mapping for the Measures fields on the APR report and corresponding Drilldown files attached.
    • WIOA QPRs
      • Minor changes to some of the QPR calculations. Added a new condition to account for null values in PIRL1300 where previously it was not required.
      • Updated the QPR Drilldown Measure calculations to include NFJB.
      • The drill down result file for both WIOA QPR now include the three (3) PIRL data elements which grantees use to store WIB codes. This will provide a means for grantees to use the drill down feature for local report.
    • WIOA APRs
      • The numerator/denominator will not be displayed for Measurable Skill Gains on Wegner-Peyser Annual Report.
  • My Reports Corrections
    • WIOA QPRs
      • Corrected the percentage which keep on increasing on the Annual Report when user enter and save the report.
      • Corrected the missing 'DWG Grantee Report' button from the DWG QPR.
      • Renamed the CSV file for each QPR Drilldown Measure contained in a GZIP file.
    • WIOA APRs
      • DWG Annual Report will not be generated.
      • JVSG Annual Report will not be generated.

Grantee Users: Discretionary Programs

H-1B Indian and Native American Programs, Job Corps, National Farmworker Jobs Program, Reentry Employment Opportunities (Adult), Reentry Employment Opportunities (Youth), TAA, YouthBuild

DOL Internal Users

  • What's New:
    • My Report Enhancement
      • ETP Program Dashboard
        • ETP program dashboard has been redesigned. It closely mimics the look and behavior of the State Status Dashboard. Data can be displayed for selected date from the status date filter.
        • The display box on the right hand side of dashboard displays count of files along with statuses for filtered date.
        • The status of the file will be 'Not attempted' if none file is uploaded.
        • The status of the file will be 'Attempted' if the uploaded file has errors.
        • The status of the file will be 'Clean File' if the uploaded file has no errors.
        • The status of the file will be 'Certified' if the uploaded file is certified.
      • Wegner-Peyser/Monitor Advocate Report
        • Changes made to the internal specification for the Wegner-Peyser/Monitor Advocate Roll Up report as per customers feedback.
      • Data Export
        • The "Grant Number" input field will no longer be available on the Data Export.
        • Enhancement to the data export file. It now includes a field identifying the certified programs for that file. The "State name" is displayed instead of "State Abbreviation".
      • Program Legend:
        • Adult =WIOA Adult
        • DW =WIOA Dislocated Worker
        • DWG =National Dislocated Worker Grants
        • H1B =H-1B
        • INAP =Indian & Native American Programs
        • JC =Job Corps
        • JVSG =Jobs for Veterans' State Grants Program
        • NFJP =National Farmworker Jobs Program
        • REO A =Reentry Employment Opportunities (Adult)
        • REO Y =Reentry Employment Opportunities (Youth)
        • SCSEP =Senior Community Service Employment Program
        • TAA =Trade Adjustment Assistance
        • WP =Wagner-Peyser
        • YB =YouthBuild
        • Youth =WIOA Youth

Edit Check Updates

Valid Values Table

Mapping for APR Drilldown Files Table

JUNE 7, 2019 WIPS JUNE 7, 2019 RELEASE

Grantee Users: All Programs

What's New:

  • Edit Check Results (New and Updated)
    • Please see updated/complete list at the bottom for the 12.0.0 for the following:
      • Valid Values
      • Logical Rules
    • Export Errors
      • The maximum number of records per error type has been increased to 10,000

Jobs for Veterans' State Grants, National Dislocated Worker Grants, Wagner-Peyser, WIOA Adult, WIOA Dislocated Worker, WIOA Youth, TAA

  • My Reports enhancements
    • WIOA APR
      • Annual Reports
        • The "State" will be dynamically populated under state label in the Annual Performance Report.
      • Local Area Reports now generated for Annual Reports
        • Local Area Reports are available for WIOA Adult, WIOA Youth, Wagner-Peyser, and WIOA DW.
        • Local Area Reports are accessed by selecting the "Local Area Report" button on the individual Annual Report screens.
        • Navigation within the report is done via the "Local Workforce Board Code" dropdown. Previous and Next buttons are available for reports with more than one WIB Code to provide easy navigation.
        • A "Print Current Page" to PDF feature is available for each view.
        • A "Print All" to PDF feature is available for bulk printing.
    • My Reports corrections
      • WIOA QPRs
        • DWG Grantee Report
          • Corrected the "Total Participants" and "Total Reportable Individual" in the Print PDF version.
          • Included "MI" Grants to the DWG Supplemental Report for aggregation purposes.

    What's New:

    • Program Reports Enhancement
      • Wagner-Peyser/Monitor Advocate Report
        • As per new specifications, 4 Median Earning Calculations are moved from respective percent columns into their adjacent count columns so that they would render as dollar values instead of percents.
        • Corrected the formatting for Measures in Appian UI and PDF for State Performance Report.
        • Corrected the "Print Current Page" and "Print All" so that user can print report.
        • Corrected 2 reportable individual calculations that affected numerous other calculations in section B.
        • Corrected received career services calculation for veterans in section C
        • Corrected the display of percent related data on the Wagner-Peyser/Monitor advocate Report.
        • Corrected the "Total Participants" and "Total Reportable Individual" in the Print PDF version.
        • Included "MI" Grants to the DWG Supplemental Report for aggregation purposes.