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array_files[1]=new Array(0,1,"http://www.dol.gov/vets/vpls/VPLDirectory.htm","2009-04-14","19K","Veterans Program Letters    ","",""," Veterans Program Letters Veterans Program Letters Directory Last Update: April 1, 2009 VPL Number Date VPL Title 02-09 04/01/09 State Agency Staff Attendance at the Jobs for Veterans State Grant Planning Conference 02-09 Attach1 04/01/09 Conference Agenda 02-09 Attach2 04/01/09 Conference Flyer 01-09 12/11/08 National Implementation of the DVA VR&E and VETS Partnership Project 01-09 Attch1 12/11/08 VR&E Joint Workgroup Members Listing 01-09 Attch2 12/11/08 VR&E Joint Workgroup Interim Report 01-09 Attch3 12/11/08 VR&E Technical Assistance Guide (TAG) 01-09 Attch4 12/11/08 VR&E (Chapter 31) Tracking Report 07-08 08/01/08 VETS TAP Employment Workshop Standard Presentation 06-08 07/07/08 DV-LV Attendance at Competitive Grantees Conference 06-08, Attch 1 07/07/08 1st Year HVRP Grantees for PY 2008 06-08, Attch 2 07/07/08 2008 DV-LV Attendees 06-08, Attch 3 07/07/08 Conference Travel Profile 06-08, Attch 4 07/07/08 Itemized Travel Claim 05-08 06/25/08 Negotiating Performance Goals for PY 2008 05-08, Attch 1 06/25/08 PY08 Performance Measures 05-08, Attch 2 06/25/08 PY06 Grant-Based Outcomes 05-08, Attch 3 06/25/08 Calc Wt EER Intens-Serv 05-08, Attch 4 06/25/08 Start-Point Weighted-EER 05-08, Attch 5 06/25/08 Wtd-EER Calculation- Tool 05-08, Attch 6 06/25/08 PY06 One-Stop Outcomes 05-08, Attch 7 06/25/08 Memo Format PY08 Targets 04-08 05/08/08 Jobs for Veterans State Grant Annual Funding Modification Requests for Fiscal Year 2009 04-08 Attch 1 05/08/08 Jobs for Veterans State Grant Funding Estimates for FY 2009 03-08 04/21/08 The Modification Process for Adjustments to Jobs for Veterans State Grants 02-08 01/18/08 Jobs for Veterans State Grant Reporting 01-08 11/29/07 Transition Assistance Program (TAP) and Disabled Transition Assistance Program (DT AP) Memorandum of Understanding (MOU) Guidance 01-08, Attch 1 11/29/07 Transition Assistance and Disabled Transition Assistance Programs Memorandum of Understanding dated September 19, 2006 01-08, Attch 2 11/29/07 Deputy Under Secretary of Defense (Military Community an      ");
array_files[2]=new Array(0,1,"http://www.dol.gov/vets/dms/dm_directory.htm","2009-04-14","32K","Directors Memoranda    ","",""," Directors Memoranda Directors Memoranda Directory Last Update: April 3, 2009 DM Number Date DM Title 07-09 04/03/09 State Director (DVET) Position Description. 07-09 Attch 1 04/03/09 Attachment I - New State Director (DVET) PD. 06-09 12/09/08 Sample closing letters to claimants for closing codes: Merit, Not Resolved and Merit Undetermined. 06-09, Exhibit A 12/09/08 Exhibit A - Sample Closing Letter to Federal Claimant - Merit, Not Resolved (MS Word®) 06-09, Exhibit B 12/09/08 Exhibit B - Sample Closing Letter to Non-Federal Claimant - Merit, Not Resolved (MS Word®) 06-09, Exhibit C 12/09/08 Exhibit C - Sample Closing Letter to Federal Claimant - Merit Undetermined (MS Word®) 06-09, Exhibit D 12/09/08 Exhibit D - Sample Closing Letter to Non-Federal Claimant - Merit Undetermined (MS Word®) 05-09 12/03/08 Implementation of USERRA Case Investigation and Referral Deadlines Imposed by Public Law 110-389 for USERRA Claims and Referral Requests Received BEFORE October 10, 2008. 04-09 11/14/08 Implementation of USERRA Case Investigation and Referral Deadlines Imposed by Public Law 110-389 for USERRA Claims and Referral Requests Received on or after October 10, 2008. 03-09 10/23/08 New Data for FY 2009 USERRA Cases:  “Occupation (Position Claimant Holds/Held/Applied For)” and “Does Claimant Report S/he Has a Service Connected Disability?” 02-09 10/17/08 “Notification of Rights” Letter to Each USERRA Claimant, and Using the Date Form 1010 is Received as “Open Date” 01-09 10/06/08 FY2009 Regional Budget Guidance 12-08 09/22/08 UIMS Data Entry Changes 11-08 09/04/08 The Jobs for Veterans Expert Team (JVET) 10-08 07/02/08 2008 Training Session for HVRP and VWIP 10-08, Attch 1 07/02/08 Attachment 1 PY-08 DV-LV Attendees 09-08 05/12/08 Guidance for Reviewing and Processing Jobs for Veterans State Grant Annual Funding Modification Request 09-08, Attch 1 05/12/08 Attachment I DVET FY 09 Mod Review Summary 09-08, Attch 2 05/12/08 Attachment II - DVET-RAVET FY 2009 Mod Review Checklist 08-08 04/23/08 Review      ");
array_files[3]=new Array(0,1,"http://www.dol.gov/vets/vms/vms.html","2009-04-14","3K","VETS Manual Series    ","",""," VETS Manual Series VETS Manual Series Last Update: March 30, 2009 Table of Contents Foreword Message from the ASVET Volume I Manual Series Overview Volume II VETS Organization Volume III Human Resources Management Volume IV Budget, Travel, Purchase Card & Property Management Volume V Internal Control Program Volume VI Correspondence and Files Management Volume VII Competitive Grants Volume VIII Jobs for Veterans State Grants Volume IX USERRA Volume X Transition Assistance Program Volume XI REALifelines Program Volume XII Vets Preference and Federal Contractor Program Volume XIII Media, Marketing, and Public Relations Volume XIV National Office SOPs Volume XV Case Records Filing, Retention and Disposition Additional Resources Active Directors Memoranda Directory Active Veterans Program Letter Directory Active ASVET Memoranda Directory     ");
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array_files[6]=new Array(0,8,"http://www.dol.gov/vets/vms/Volume%20III/Volume_III_3-30-2009.doc","2009-04-02","169K","Volume_III_3-30-2009.doc    ","","","");
array_files[7]=new Array(0,8,"http://www.dol.gov/vets/vms/Volume%20V/Volume%20V%20Internal%20Control%20Program%202009-3-27.doc","2009-03-27","269K","Volume%20V%20Internal%20Control%20Program%202009-3-27.doc    ","",""," VETS Manual Series, Volume V Internal Control Program Table of Contents 5.1 Overview 2 5.2 Internal Controls in VETS 3 5.3 VETS Internal Control Program 4 5.4 The On-site Review Guide 8 Appendix A: 2009 VETS On-site Reviewers Guide 9 1. Background 9 2. Goal of the On-site Review 9 3. Assumptions 9 4. Overview of the Review Process and Roles 10 5. General Guidance to the Review Team 12 6. Focal Points of the Review 14 7. Specific Guidance for Section I, Control Environment Review 16 8. Specific Guidance for Section II, Control Activities Review 20 9. Specific Guidance for Section III, Information and Communications Review 26 10. Specific Guidance for Section IV, Monitoring Review 28 11. The Final Report 29 Appendix B: VETS Major Work Processes, Related Records, and Directives 30 5.1 Overview VETS is subject to an array of administrative rules and guidelines and the scrutiny of oversight agencies, in addition to the program oversight practiced by the Congress. The internal control program covers all aspects of an agencys operations (programmatic, financial, and compliance). The term internal control refers to an agencys array of policies, practices and elements of its operating structure that are intended to: . prevent, eliminate, or mitigate the risk of fraud, waste, and abuse of resources; . ensure the effectiveness and efficiency of operations; . ensure the reliability of program and financial activity reporting; and . ensure compliance with laws and regulations. OMB Circular A-123 (see http://www.whitehouse.gov/omb/circulars/a123/a123_rev.html) is the primary comprehensive statement of managements responsibility to maintain appropriate internal controls. It is expected that an agency will maintain, evaluate, and report on internal control as it relates to all aspects of operations, such as: . human capital management, . financial management, . acquisition and procurement, . information management and internal communications, and . the provision of services. All federal agencies are required to maintain, peri      ");
array_files[8]=new Array(0,4,"http://www.dol.gov/vets/vms/Volume%20VIII/Volume_VIII(01-05-09).pdf","2009-01-05","423K"," Volume VIII     ","","","VETS Manual Series, Volume VIII The Jobs for Veterans State Grant Table of Contents 8.1 8.1.1 8.1.2 8.1.3 8.1.4 8.1.5 8.1.6 8.2 8.2.1 8.2.2 8.2.3 8.2.4 8.2.5 8.2.6 Introduction....................................................................................1 History of the Jobs for Veterans State Grant ...................................... 1 Jobs for Veterans State Grant Objectives .......................................... 2 Applicable Policy Guidance (In Order of Precedence) ........................... 2 Lifecycle of the Jobs for Veterans State Grant (JVSG).......................... 3 Agency Responsibilities................................................................... 4 DVET Role and Responsibilities ........................................................ 4 JVSG Formula Grant Funding ..........................................................5 The Funding Formula...................................................................... 5 Minimum Funding .......................................................................... 7 Incentive Award Funding ................................................................ 7 Transition Assistance Program (TAP) Funding..................................... 8 Special Initiative Funding ................................................................ 9 Reallocation of Funding................................................................... 9 GOTR Technical Assistance ...................................................... 10 RAVET Actions ....................................................................... 10 How Reallocations are Effected ................................................. 11 8.2.6.1 8.2.6.2 8.2.6.3 8.3 8.3.1 8.3.2 Solicitation for Grant Applications (SGA) ...................................... 11 Transmittal Memorandum ............................................................. 13 The Program Plan ........................................................................ 13 8.3.3 8.3.4 Grant Assurances and Certifications.......................      ");
array_files[9]=new Array(0,4,"http://www.dol.gov/vets/vms/Volume%20VI/Volume_VI_Updated_01-05-2009.pdf","2009-01-05","115K"," VETS Manual Series, Volume VI    ","","","VETS Manual Series, Volume VI Correspondence and Records Management Table of Contents 6.1 6.2 6.3 Introduction ............................................................................. 1 Policy Directives ....................................................................... 1 Correspondence ....................................................................... 2 External Correspondence ........................................................ 2 Internal Correspondence......................................................... 2 Electronic Correspondence ...................................................... 2 Controlled Correspondence ..................................................... 3 Non-Record Material Filing ...................................................... 5 Non-Record Material Expiration ................................................ 5 Appropriate Use of DOL Computers .......................................... 6 Computer Security Awareness Training ..................................... 6 E-Mail File Retention .............................................................. 7 Encryption ............................................................................ 7 IT Help Desk ......................................................................... 7 Example of External Correspondence .............................. 8 Example of Internal Correspondence .............................. 9 VETS Master File Plan .................................................... 10 Sample of VETS State Office File Plan............................ 11 File Retention Schedule for VETS State Offices.............. 14 6.3.1 6.3.2 6.3.3 6.3.4 6.4 6.4.1 6.4.2 6.5 6.5.1 6.5.2 6.5.3 6.5.4 6.5.5 Records Management ............................................................... 4 Information Technology ........................................................... 6 Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 6.1 Introduction Correspondence and records management encompasses various types of written communication within VE      ");
array_files[10]=new Array(0,8,"http://www.dol.gov/vets/dms/DMs/DM%2006-09%20Exhibit%20D%20-%20Sample%20Closing%20Letter%20to%20Non-Federal%20Claimant%20-%20Merit%20Undetermined.doc","2008-12-10","26K","DM%2006-09%20Exhibit%20D%20-%20Sample%20Closing%20Letter%20to%20Non-Federal%20Claimant%20-%20Merit%20Undetermined.doc    ","",""," U.S. Department of Labor Veterans Employment and Training Service Street Address City, State Zip Code DATE (XXXXXX) Claimants Street Address City, State Zip Code RE: (XXXXXXX) DC-20XX-XXXXX-XX-X Dear (XXXXX) We have been unable to complete our investigation of your USERRA complaint within the time deadlines established by Public Law 110-389, the Veterans Benefits Improvement Act of 2008. As you have chosen not to grant an extension of time needed to allow us to complete our investigation, we must close your case effective MONTH, DAY, 20XX. You have the right to request that your case be referred to the U.S. Attorney General for further review and possible representation. If you elect to have your claim referred, please notify this office of your decision not later than [specify date 14 days after the date of this letter]. If the office of the U.S. Attorney General is reasonably satisfied that you are entitled to the relief sought, the Attorney General may appear on your behalf and initiate an action regarding your complaint before a district court of the United States. You further have the right to seek private counsel at your own expense, or to pursue the matter directly in the Federal District Court on your own behalf. Sincerely, Investigators Name Investigators Title     ");
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array_files[13]=new Array(0,4,"http://www.dol.gov/vets/dms/DMs/DM%2006-09%20-%20Sample%20Letters%20to%20Claimants%20for%20Closures%20Using%20the%20New%20Closing%20Codes%20Merit,%20Not%20Resolved%20and%20Merit,%20Undetermined.pdf","2008-12-09","188K","DM%2006-09%20-%20Sample%20Letters%20to%20Claimants%20for%20Closures%20Using%20the%20New%20Closing%20Codes%20Merit,%20Not%20Resolved%20and%20Merit,%20Undetermined.pdf    ","","","    ");
array_files[14]=new Array(0,8,"http://www.dol.gov/vets/vms/Volume%20I/Volume%20I%202008-10-30.doc","2008-10-30","159K","Volume%20I%202008-10-30.doc    ","",""," [pic]MANUAL SERIES The Virtual Library of Administration & Operations Reference Materials for VETS Staff VETS Manual Series, Volume I Manual Series Overview Who Should Use the Manuals - and Why? The VETS Manual Series (VMS), although targeted to be especially useful to the Directors for Veterans Employment and Training in each state, also provides program and administrative information that is useful to all VETS staff. The individual volumes are written and formatted to provide and facilitate access to current job related information and how to guidance useful to all VETS employees at the national, regional, and state levels. The texts, which contain hundreds of hyperlinks to important reference materials and documents located in DOL and other Federal databases, are designed to be accessed primarily via personal computers. Staff members who want or need hard copies of certain materials will be able to download text from them as a continuity folder or desk aid. New VETS employees, or those promoted into increased positions of responsibility may not have the benefit of entering into a formal training program within the Agency shortly after beginning their new jobs. In the past, work-related information or how to guidance to accomplish a specific task was difficult to find. The VMS is designed to alleviate that problem. The VMS includes, or eventually will include, either in the text itself or in other documents such as program operations manuals that are hyperlinked to the respective VMS volumes, good sources of current information and/or guidance available to help staff successfully perform VETS work related tasks. The VMS is intended to help VETS staff learn the best answers to questions such as: How do I ... . Develop an annual travel budget? . Develop elements and standards for subordinates? . Make travel reservations? . Prepare and submit a travel voucher? . Enter program data into VOPAR or other information management systems? . Investigate reemployment rights claims? . Perform grant analyses correctly? .       ");
array_files[15]=new Array(0,8,"http://www.dol.gov/vets/vms/Volume%20II/Volume%20II%202008-10-30.doc","2008-10-30","263K","Volume%20II%202008-10-30.doc    ","","","");
array_files[16]=new Array(0,4,"http://www.dol.gov/vets/vms/asvet%20message/ASVET%20Foreword%20(signed).pdf","2008-05-08","47K","ASVET%20Foreword%20(signed).pdf    ","","","VETS Manual Series Foreword In February 2007, the Veterans Employment and Training Service senior management approved inter-dependent proposals to create a VETS Manual Series (VMS) and a Directives Library (DL), both to be web-based repositories of current information vital to VETS operations. They also approved activation of a Hub Team - comprised of field staff volunteers - to lead the development of each. This VMS, when completed, will consist of 14 to 16 volumes (i.e., hundreds of pages when hyper-linked content is included) that are focused primarily on the work - administrative and programmatic - performed by Directors for Veterans Employment and Training (DVETs) on a daily basis. Cross- walks to source documents such as governing legislation, regulations, Department of Labor manuals, grant provisions, and VETS policy guidance will be referenced through bookmarks and hyperlinks. The Directives Library consists of current Directors Memoranda (DMs), Veterans Program Letters (VPLs) and Assistant Secretary Memoranda documents are essential links to the VMS. In addition to being the repository for all current directives, the DL will also contain archived copies of superseded and/or rescinded directives to facilitate research by VETS staff and management. The VMS and the DL are not snapshots in time, but rather living documents that provide the latest and most accurate administrative and programmatic (ASVET Memos) and an archive section. The current policy and guidance information available. It is in the best interest of our staff and, consequently, our veteran customers that the VMS and the DL are used to their fullest by all VETS staff. Charles s. (Chick) Ciccolella L~~2~ Assistant Secretary For Veterans Employment and Training (ASVET)     ");
array_files[17]=new Array(0,8,"http://www.dol.gov/vets/vms/Volume%20IX/VOL%20IX%202008%20USERRA%20Investigations%20Operations%20Manual%20-%20rh%20edit.doc","2008-04-30","6023K","VOL%20IX%202008%20USERRA%20Investigations%20Operations%20Manual%20-%20rh%20edit.doc    ","",""," VETS Manual Series, Volume IX Uniformed Services Employment & Reemployment Rights Act Investigations Operations Manual Table of Contents Chapter 1 - Introduction 2 Enactment of USERRA 2 Purpose of USERRA 2 Objective of USERRA 2 Recommended Resource 2 Eligibility Criteria 2 Advance Notice 3 Exemptions to Advance Notice 3 Cumulative Service 4 Exemptions to 5 year cumulative service 4 Application for Reemployment 6 Documentation 8 Employer Defenses to Reemployment 9 Protected Servicemembers Entitlements 10 Protection from Discrimination and Retaliation 12 Servicemembers Obligations 13 Reemployment Positions 15 Key Definitions 17 Issue Codes For Use in IMS 22 20 CFR Part 1002 23 38 USC 4301-4334 46 5 CFR Section 353............. 64 Chapter 2 - Complaint Processing 76 General Process 76 Initial Contact with Complainant 76 Initial Contact With Employer 76 Investigation 77 Negotiation and Resolution 77 U.S. Attorney General/Office of Special Counsel 77 Processing Standards 77 Chapter 3 - General Guidelines and Definitions 83 Secretary of Labors Responsibility Under USERRA 83 Legal Authority 83 VETS Responsibility 83 Definition Of A USERRA Case 83 Parties To A Case 84 Claimant 84 Employer 84 Need For Informal Resolutions 84 Claimants Waiver of Entitlement 84 Negotiations With Employers 85 Record Keeping For Cases 85 File Maintenance 86 File Format 87 Investigations 87 Use Of Letters 87 Certified Mail, Return Receipt Requested 88 Freedom Of Information And Privacy Act Requests 88 Federal Privacy Act Releases 88 Unemployment Compensation Claim Release Form 88 Private Physician/Hospital Release Form 88 Acceptance of Electronic Tapes from Claimant or Employers 88 Taping by Investigators 89 Funding for Claimants Travel 89 Communications Concerning Cases 89 Fax Documents 90 Email........................ 90 DOL Guidance (Protection of Personal Identifiable Information) 90 Chapter 4 - Complaint Intake and Case Opening 98 Requests For Assistance 98 Telephone Requests or Personal Visits 98 Mail Requests 94 When to Open A Case 9      ");
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