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Privacy Act Systems - DOL/VETS-4

SYSTEM NAME:

    VETS Employee Conduct Investigations.

SECURITY CLASSIFICATION:

    None.

SYSTEM LOCATION:

    The Veterans’ Employment and Training Service National and Regional Offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    VETS employee(s) who are the subject of conduct investigations and/or against whom an allegation of misconduct, illegal act, conflict of interest, etc., has been made.

CATEGORIES OF RECORDS IN THE SYSTEM:

    The records contained in this system are the name, organization, and other information relating to the investigated employee; investigative report(s); interview statements; and other data gathered during the investigation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    5 U.S.C. 301, 7301, and Executive Order 11222.

PURPOSE(S):

    To investigate allegations of employee misconduct and ensure that appropriate records of alleged misconduct, illegal acts, conflicts of interest, etc., are established and maintained to document agency actions taken in each case.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

    None, except for the General Prefatory Routine Uses.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Files are stored electronically and/or on paper.

RETRIEVABILITY:

    The manual case files are indexed by name and case number. Computerized records are retrieved by case number, case name, or subject.

SAFEGUARDS:

    Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files.

RETENTION AND DISPOSAL:

    General Record Schedule (GRS.01.18a) - Review annually and destroy superseded or obsolete documents, or destroy file relating to an employee within 1 year after separation or transfer. Records will be retained and disposed of, in accordance with appropriate Federal laws, policies, regulations and guidelines governing the retention and disposal of agency records.

SYSTEM MANAGER(S) AND ADDRESS:

    Director, Office of Agency Management and Budget, Veterans’ Employment and Training Service, 200 Constitution Avenue, NW, Washington, DC 20210; and the Regional Administrator or Deputy Regional Administrator in the Veterans’ Employment and Training Service regional offices (identified at http://www.dol.gov/vets/aboutvets/contacts/main.htm#reg3).

NOTIFICATION PROCEDURE:

    Inquiries concerning this system can be directed to the System Manager or to the appropriate Regional Administrator or Deputy Regional Administrator. Such inquiries should include full name, agency, organization, and office component of the requester.

RECORD ACCESS PROCEDURES:

    Individuals may request access to their records by mailing a request to the appropriate System Manager. Such inquiries should include full name, agency, organization, and office component of the requester.

CONTESTING RECORD PROCEDURES:

    Individuals seeking to contest or amend information maintained in this system should direct their written request, containing the data elements listed above, to the appropriate System Manager. The request to amend should state clearly and concisely what information is being contested, the reasons for contesting, and the proposed amendment to the information.

RECORD SOURCE CATEGORIES:

    Individuals; hotline complaints through the Office of the Inspector General's hotline; hotline complaints through the Government Accountability Office's hotline systems; incident reports submitted by employees; investigative reports; and interviews.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for law enforcement purposes is exempt from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) of 5 U.S.C. 552a, provided however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of these records, such material shall be provided to the individual, except to the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or prior to January 1, 1975, under an implied promise that the identity of the source would be held in confidence.