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Privacy Act Systems - DOL/ODEP-2

SYSTEM NAME:

    Workforce Recruitment Program for College Students with Disabilities (WRP) Database.

SECURITY CLASSIFICATION:

    None.

SYSTEM LOCATION:

    Office of Disability Employment Policy, U.S. Department of Labor, 200 Constitution Ave, NW, Room S-1303, Washington, DC, 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    College students and recent graduates with disabilities who have interviewed with a WRP recruiter on or through a college campus.

CATEGORIES OF RECORDS IN THE SYSTEM:

    Student's name, social security number, address, telephone number, e-mail address, college, major, minor, credits earned, degree sought, graduation date, Grade Point Average, job preference categories, appointment type, job location preference, type of disability, job accommodation information, resume, transcripts, recruiter's summary of student's interview and ratings, veteran status, and Schedule A eligibility.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    5 U.S.C. 301.

PURPOSE(S):

    To provide federal and private sector employers a database resource of college students and recent graduates with disabilities from which to identify qualified temporary and permanent employees in a variety of fields.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES:

    In addition to those universal routine uses listed in the General Prefatory Statement to this document, relevant information concerning student interviewees may be disclosed to interested federal and private sector employers. Accommodation information concerning interviewees is disclosed to interested federal employers but not to private sector employers.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Files are stored electronically and/or on paper.

RETRIEVABILITY:

    Records are retrieved by candidate's name, identification number, school attended, academic major keyword, graduation date, veteran status, Schedule A eligibility status, interview notes keyword, location preference, appointment type, degree program, and job preference category.

SAFEGUARDS:

    Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files.

RETENTION AND DISPOSAL:

    The application materials are retained in a secure, online database for one year from date of the interview through December of the next year.

SYSTEM MANAGER(S) AND ADDRESS:

    The System Manager is the WRP Project Manager, Office of Disability Employment Policy, U.S. Department of Labor, 200 Constitution Ave, NW, Washington, DC, 20210.

NOTIFICATION PROCEDURE:

    Inquiries should be mailed or presented in writing to the System Manager at the address listed above.

RECORDS ACCESS PROCEDURES:

    Individuals wishing to gain access shall write to the Office of Disability Employment Policy at the above address or to request access to the database can register at www.wrp.gov.

CONTESTING RECORD PROCEDURES:

    A petition for amendment shall be addressed to the System Manager.

RECORD SOURCE CATEGORIES:

    College students and recent graduates with disabilities who have participated in an interview with a WRP recruiter.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

    None.