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Privacy Act Systems - DOL/ETA-26

SYSTEM NAME:

    Standardized Program Information Report (SPIR).

SECURITY CLASSIFICATION:

    None.

SYSTEM LOCATION:

    Database management contractor's work site.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    Terminees from Titles II A (including Older Workers Set-aside), II C, and III of the Job Training Partnership Act (JTPA); and enrollees who have completed programs/services under the Workforce Investment Act of 1998, Title I (29 U.S.C. 2801 et seq.).

CATEGORIES OF RECORDS IN THE SYSTEM:

    Records in the system include the Social Security number and various characteristics of each participant, the description of program activities and services they received, and program outcome and participant follow-up information obtained after completion of the program.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    JTPA Section 165(c)(2)(29 U.S.C. 1575(c)(2)); and the Workforce Investment Act of (29 U.S.C. 2801 et seq.).

PURPOSE(S):

    To maintain a management information system designed to facilitate the uniform compilation and analysis of programmatic data necessary for reporting, monitoring and evaluation purposes. These records are not used for making determinations about identifiable individuals.

    The system will:

  1. Generate statistical reports that will present detailed information on the characteristics of program participants, program activities and outcomes. These data will be reported at the national, state and local levels; and will allow the Department to respond to a variety of requests for specific information regarding the scope of services and the nature of employment that JTPA is providing to its clients.

  2. Provide information that will enable the Department to evaluate the program at different levels (nationally, or at a regional, State or local level) and to provide feedback to States and localities on such evaluations.

  3. Provide a suitable national database to enable the Department to provide technical guidance to local programs in establishing performance goals for their service providers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

    Disclosure to State and local JTPA organizations those records that are relevant and necessary to allow for comparative self-analysis of their programs' performance.
    Disclosure to researchers and public interest groups those records that are relevant and necessary to evaluate the effectiveness of the overall program and its various training components in serving different subgroups of the eligible population.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    Not applicable.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Records are maintained on magnetic tape and disks at the database management contractor's work site.

RETRIEVABILITY:

    Primarily by name or participant characteristic. Occasionally by Social Security Number.

SAFEGUARDS:

    Records are maintained on a secure computer system and can only be retrieved with the proper access code. Public access files and files used for analysis outside the database manager's computer system will be purged of participant identifiers and records will be sufficiently aggregated to prevent identification of any individual.

RETENTION AND DISPOSAL:

    Data files will be retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:

    Administrator, Office of Workforce Security, Employment and Training Administration, 200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:

    Address inquiries to the Administrator, Office of Workforce Security, Employment and Training Administration, 200 Constitution Avenue, NW, Washington, DC 20210.

RECORD ACCESS PROCEDURES:

    Individuals wishing assess to a record should contact the office indicated in the notification procedure above. Individuals requesting access to records must comply with the Department of Labor's Privacy Act regulations on verification of identity and access to records.

CONTESTING RECORD PROCEDURES:

    Individuals wishing to request amendment to records should contact the office indicated in the notification procedures section.

RECORD SOURCE CATEGORIES:

    Individual participant, State and local JTPA program offices.

SYSTEMS EXEMPT FROM CERTAIN PROVISIONS OF THE ACT:

    None.