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Privacy Act Systems - DOL/ESA-5

SYSTEM NAME:

    Office of Workers' Compensation Programs, Black Lung Antidiscrimination Files.

SECURITY CLASSIFICATION:

    None

SYSTEM LOCATION:

    Office of Workers' Compensation Programs, Division of Coal Mine Workers' Compensation, Department of Labor Building, 200 Constitution Avenue, NW, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    Individuals filing complaints against employers on account of discharge or other acts of discrimination by reason of pneumoconiosis disease.

CATEGORIES OF RECORDS IN THE SYSTEM:

    Individual correspondence, investigative records, employment records, payroll records, medical reports, any other documents or reports pertaining to an individual's work history, education, medical condition or hiring practices of the employer.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    30 U.S.C. 938.

PURPOSE(S):

    To maintain records that are used to process complaints against employers who discharge or otherwise discriminate against individuals because they suffer from pneumoconiosis disease.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

    Disclosure of file content may be made to any party in interest to the complaint, including the coal company, the claimant, medical providers, and legal representatives of any party for purposes related to the complaint.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    Not applicable.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Manual files.

RETRIEVABILITY:

    Coal miner's name and social security number.

SAFEGUARDS:

    Files located in restricted area of a Federal building under guard by security officers.

RETENTION AND DISPOSAL:

    Files are destroyed 10 years after case is closed.

SYSTEM MANAGER(S) AND ADDRESS:

    Director, Division of Coal Mine Workers' Compensation, Department of Labor Building, 200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:

    Individuals wishing to inquire whether this system of records contains information about them should contact the system manager at the above address. Individuals must furnish their name, address and signature.

RECORD ACCESS PROCEDURES:

    Individuals wishing to request access to their records should contact the system manager at the above address. Individuals must furnish their name, address and signature.

CONTESTING RECORD PROCEDURES:

    Individuals wishing to request amendment of any record should contact the system manager at the above address. Individuals must furnish their name, address and signature.

RECORD SOURCE CATEGORIES:

    Individuals, employers, medical providers and investigators.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

    Not applicable.