Privacy Act Systems - DOL/BLS-6
SYSTEM NAMES:
Applicant Race and National Origin (ARNO) System. Form E 618.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Bureau of Labor Statistics, Postal Square Building, 2 Massachusetts Ave. N.E., Washington, DC 20212.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Job applicants.
CATEGORIES OF RECORDS IN THE SYSTEM:
DOL Form E 618, Applicant race and National origin data. Records contain: Name, SSN, grade, title of position, location of position, race, occupational code, date received, ARNO Code, title of announcement, number of announcement, authorization number.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301.
PURPOSE(S):
To comply with the data collection requirements of the Luevano V. Devine decree (November 19, 1981) for applicants. See Civil Service Action Number 79-0271, 93 Federal Rules Decisions 68.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
The reports are sent to the Office of Personnel Management (OPM) to develop statistical reports on the number and race of applicants.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Magnetic disk packs.
RETRIEVABILITY:
Retrievable by any element, including name and SSN.
SAFEGUARDS:
Only authorized employees have access.
RETENTION AND DISPOSAL:
Cumulative file is retained by fiscal year until all analysis is completed, then it is destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
Personnel Officer, Division of Human Resources and Organization Management, Postal Square Building, 2 Massachusetts Ave. N.E., Washington, DC 20212.
NOTIFICATION PROCEDURE:
Requests should be submitted to above address.
RECORD ACCESS PROCEDURES:
As in notification procedure.
CONTESTING RECORD PROCEDURES:
As in notification procedure.
RECORD SOURCE CATEGORIES:
Individual job applicants who complete Form E 618, Applicant Race and National Origin Questionnaire.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.