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Privacy Act Systems - DOL/BLS-6

SYSTEM NAMES:

    Applicant Race and National Origin (ARNO) System. Form E 618.

SECURITY CLASSIFICATION:

    None.

SYSTEM LOCATION:

    Bureau of Labor Statistics, Postal Square Building, 2 Massachusetts Ave. N.E., Washington, DC 20212.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    Job applicants.

CATEGORIES OF RECORDS IN THE SYSTEM:

    DOL Form E 618, Applicant race and National origin data. Records contain: Name, SSN, grade, title of position, location of position, race, occupational code, date received, ARNO Code, title of announcement, number of announcement, authorization number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    5 U.S.C. 301.

PURPOSE(S):

    To comply with the data collection requirements of the Luevano V. Devine decree (November 19, 1981) for applicants. See Civil Service Action Number 79-0271, 93 Federal Rules Decisions 68.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

    The reports are sent to the Office of Personnel Management (OPM) to develop statistical reports on the number and race of applicants.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Magnetic disk packs.

RETRIEVABILITY:

    Retrievable by any element, including name and SSN.

SAFEGUARDS:

    Only authorized employees have access.

RETENTION AND DISPOSAL:

    Cumulative file is retained by fiscal year until all analysis is completed, then it is destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

    Personnel Officer, Division of Human Resources and Organization Management, Postal Square Building, 2 Massachusetts Ave. N.E., Washington, DC 20212.

NOTIFICATION PROCEDURE:

    Requests should be submitted to above address.

RECORD ACCESS PROCEDURES:

    As in notification procedure.

CONTESTING RECORD PROCEDURES:

    As in notification procedure.

RECORD SOURCE CATEGORIES:

    Individual job applicants who complete Form E 618, Applicant Race and National Origin Questionnaire.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

    None.