Skip to page content
Office of the Solicitor
Bookmark and Share

Privacy Act Systems - DOL/BLS-21

SYSTEM NAME:

    Data Sharing Agreements Database (DSA).

SECURITY CLASSIFICATION:

    None.

SYSTEM LOCATION:

    Offices of the Bureau of Labor Statistics (BLS).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    Applicants and recipients of BLS data sharing agreements who are granted access to non-public BLS data files. Individuals may be federal employees or private individuals designated as “agents” under the Confidential Information Protection and Statistical Efficiency Act (CIPSEA).

CATEGORIES OF RECORDS IN THE SYSTEM:

    Records include individuals’ names, addresses, telephone numbers, e-mail addresses, organizational affiliation, project title, and project description. The records also include the name, addresses, telephone numbers, and e-mail addresses of the signing official for the agreement at the individual’s organization.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    5 U.S.C. 301.

PURPOSE(S):

    To assure that appropriate records on data sharing agreements are maintained and are available for official use.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

    None, except for those universal routine uses listed in the General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Files are stored electronically and/or on paper.

RETRIEVABILITY:

    Files are retrieved by individual’s name.

SAFEGUARDS:

    Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files.

RETENTION AND DISPOSAL:

    Records are retained for 5 years after agreement has become inactive (i.e. expired), in accordance with BLS Records Schedule N1-257-88-1, Item 216.

SYSTEM MANAGER(S) AND ADDRESS:

    Data Sharing Agreement Coordinator, Division of Management Systems, Office of Administration, Bureau of Labor Statistics, Postal Square Building, 2 Massachusetts Avenue N.E., Washington D.C., 20210.

NOTIFICATION PROCEDURE:

    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:

    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:

    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:

    Information contained in this system is obtained from applicants and recipients of BLS data sharing agreements who request and/or are granted access to non-public BLS data files.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

    None.