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Privacy Act Systems - DOL/BLS-19

SYSTEM NAME:

    Customer Information Files.

SECURITY CLASSIFICATION:

    None.

SYSTEM LOCATION:

    Offices in the Bureau of Labor Statistics (BLS) at the National Office and in each of the BLS Regional Offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    Individuals (customers) requesting BLS information.

CATEGORIES OF RECORDS IN THE SYSTEM:

    Information necessary to satisfy customer requests and enhance service to customers. Depending on the nature of the request, may include (but is not limited to) name, title, occupation, mailing address, telephone and fax numbers, Internet Protocol (I.P.) addresses, material requested, consent forms, E-Mail addresses and dates.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    5 U.S.C. 301.

PURPOSE(S):

    To enhance customer service by improving the availability of BLS information on automated systems; to facilitate sending information about new data products to customers with corresponding interests; to provide usage statistics associated with the BLS public access Internet site, and to provide a frame from which to select an unbiased sample of customers for customer service surveys. Maintaining the names, addresses, etc. of customers requesting BLS data/publications will enable BLS to streamline the process for handling subsequent customer inquiries and requests by eliminating duplicative gathering of mailing information. Internet Protocol (IP) addresses will be used only to calculate general usage statistics; the addresses themselves will be discarded.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

    None, except for those universal routine uses listed in the General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Files are stored electronically and/or on paper.

RETRIEVABILITY:

    By name, telephone or fax number (including the telephone number from which the customer dials), or other identifying information in the System.

SAFEGUARDS:

    Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files.

RETENTION AND DISPOSAL:

    Current customer information service files are updated as required and are destroyed when three (3) months old or when no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:

    Associate Commissioner for Publications and Special Studies, Postal Square Building, 2 Massachusetts Ave., N.E., Washington, DC 20212.
    Associate Commissioner for Field Operations, Postal Square Building, 2 Massachusetts Ave., N.E., Washington, DC 20212.
    Chief, Division of Data Dissemination Systems, Postal Square Building, 2 Massachusetts Ave., N.E., Washington, DC 20212.

NOTIFICATION PROCEDURE:

    Mail, or present in writing, all inquiries to the System Managers at the above addresses.

RECORD ACCESS PROCEDURES:

    As in notification procedure.

CONTESTING RECORD PROCEDURES:

    As in notification procedure.

RECORD SOURCE CATEGORIES:

    Individuals concerned.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

    None.