FOIA Annual Report Workbook2013-12-04FOIA Annual ReportDOLUS Department of LaborADJ BDSAdjudicatory Boards (Administrative Review Board (ARB), Benefits Review Board (BRB) and Employees' Compensation Appeal Board (ECAB))ALJOffice of Administrative Law JudgesASPOffice of Assistant Secretary for PolicyBLSBureau of Labor StatisticsCFOOffice of the Chief Financial OfficerEBSAEmployee Benefits Security AdministrationETAEmployment and Training AdministrationEXEC SECExecutive SecretariatILABBureau of International Labor AffairsMSHAMine Safety and Health AdministrationOASAMOffice of the Assistant Secretary for Administration and ManagementOCIAOffice of Congressional and Intergovernmental AffairsODEPOffice of Disability Employment PolicyOFCCPOffice of Federal Contract Compliance ProgramsOIGOffice of Inspector GeneralOLMSOffice of Labor Management StandardsOPAOffice of Public AffairsOSECOffice of the SecretaryOSHAOccupational Safety and Health AdministrationOWCPOffice of Workers' Compensation ProgramsSOLOffice of the SolicitorVETSVeterans' Employment and Training ServiceWBWomen's BureauWHDWage and Hour Division2013Federal Mine Safety and Health Act of 1997, Section 103(g)(1), 30 USC 813(g)Complaint Information & Interviews of MinersNoneConfidential Information Protection and Statistical Efficiency Act of 2002, Title V of Public Law 107-347Confidential Respondent Data to BLS SurveyNoneFed. R. Crim. P. 6(e), enacted by Act of July 30, 1997, Pub. L. No. 98-78, 91 Stat. 319 Grand Jury ProceedingsSussman v. USMC, 494 F. 3d 1106, 1113 (D.C. Cir. 2007); Fund for Constitutional Gov’t v. NARS, 656 F.2d 856, 867-68 (D.C. Cir. 1981)3322515550862888163623726527527770734491022101160449273727804061311773181688285374877815926942760933526726537314914931382343561611756818642480331340312150000055100744438218182155114131017241121142212017432501666187551917512461As noted above in the Executive Summary, during this fiscal year DOL, in its continuing oversight of the data audit initiated in FY2012, located 191 FOIA requests that were received during the fiscal year but were not converted for processing and tracking purposes until after the close of the fiscal year. Specifically, in FY2012 DOL reported 1,475 FOIA requests pending at the end of the fiscal year. This year, DOL is reporting 1,666 requests pending at the start of FY2013. The difference between these numbers represents the 191 requests discovered as a part of our continuing oversight of the data audit we began in FY2012. 73338871206NoRecords1775Referred281Withdrawn150FeeRelated28NotDescribed39ImproperRequest55NotAgency86Duplicate283Other2938816287525NoRecords68Referred39Withdrawn7FeeRelated14NotDescribed1ImproperRequest4NotAgency9Duplicate527572210NoRecords19Withdrawn1ImproperRequest12Other2734292832NoRecords78Referred7Withdrawn5FeeRelated384NotDescribed1ImproperRequest9NotAgency7Duplicate23Other810111021340172NoRecords731Referred7Withdrawn144NotDescribed11ImproperRequest20NotAgency3Duplicate194Other56278054795988NoRecords96Referred3Withdrawn43FeeRelated31NotDescribed6ImproperRequest4NotAgency3Duplicate3618161568625NoRecords78Referred91Withdrawn17FeeRelated19ImproperRequest2NotAgency3Duplicate9Other148745271518NoRecords566Referred639Withdrawn23FeeRelated59NotDescribed13ImproperRequest121NotAgency37Duplicate116Other12760834710NoRecords54Referred3Withdrawn7FeeRelated9NotDescribed3ImproperRequest1NotAgency38Duplicate3Other7265111100NoRecords21Referred2Withdrawn2ImproperRequest1NotAgency1Duplicate1149186898NoRecords60Referred3Withdrawn2Other835612256NoRecords20Referred2FeeRelated1NotDescribed1Duplicate1681972NoRecords16FeeRelated1NotDescribed1NotAgency2481200NoRecords12Referred1Withdrawn4FeeRelated1NotAgency1Duplicate2Other134100NoRecords14150000020NoRecords6NotDescribed1Other1101376NoRecords15ImproperRequest1NotAgency143610NoRecords1118100NoRecords45008NoRecords21025286NoRecords33Referred1Withdrawn7NotDescribed1NotAgency10Other3114260NoRecords8Other117120NoRecords25292673361622NoRecords3689Referred1079Withdrawn412FeeRelated547NotDescribed78ImproperRequest230NotAgency201Duplicate673Other38219175Requester was asked to narrow scope with no response133Request transferred62Misrouted requests84Privacy Act14293N/A00Requester was asked to narrow scope with no response22Handled as general correspondence2Requester was asked to narrow scope with no response5Request transferred18Misrouted requests5656N/A00Privacy Act11Request transferred11Request transferred77N/A00Requester is a Federal agency1Request transferred78N/A00N/A00Requester was asked to narrow scope with no response11N/A00N/A00Handled as general correspondence11N/A00N/A00N/A00N/A00Requester was asked to narrow scope with no response2Request transferred13Misrouted requests11N/A00382Ex. 2148Ex. 42542Ex. 52293Ex. 6944Ex. 7(A)1387Ex. 7(B)65Ex. 7(C)3522Ex. 7(D)1488Ex. 7(E)155Ex. 23Ex. 420Ex. 528Ex. 611Ex. 7(A)10Ex. 7(B)1Ex. 7(C)73Ex. 7(D)1Ex. 7(E)48Ex. 44Ex. 58Ex. 616Ex. 7(A)3Ex. 7(C)22Ex. 7(D)3Ex. 7(E)16Ex. 21Ex. 44Ex. 55Ex. 650Ex. 21Ex. 4909Ex. 5463Ex. 656Ex. 7(A)206Ex. 7(B)6Ex. 7(C)1244Ex. 7(D)490Ex. 7(E)1049Ex. 7(F)1Ex. 21Ex. 33Ex. 419Ex. 5172Ex. 6171Ex. 7(A)146Ex. 7(C)774Ex. 7(D)100Ex. 7(E)1Ex. 21Ex. 31Ex. 416Ex. 514Ex. 669Ex. 7(A)22Ex. 7(B)1Ex. 7(C)37Ex. 7(E)27Ex. 22Ex. 4109Ex. 5303Ex. 6686Ex. 7(E)162Ex. 22Ex. 431Ex. 51Ex. 615Ex. 7(A)3Ex. 7(C)3Ex. 51Ex. 69Ex. 21Ex. 45Ex. 547Ex. 631Ex. 7(A)17Ex. 7(B)4Ex. 7(C)48Ex. 7(D)27Ex. 7(E)15Ex. 35Ex. 42Ex. 56Ex. 613Ex. 7(A)3Ex. 7(C)22Ex. 7(E)5Ex. 32Ex. 46Ex. 51Ex. 61Ex. 7(E)2Ex. 62Ex. 613Ex. 61Ex. 22Ex. 46Ex. 510Ex. 617Ex. 7(A)5Ex. 7(B)2Ex. 7(C)5Ex. 7(D)1Ex. 7(E)1Ex. 41Ex. 52Ex. 66Ex. 7(C)1Ex. 2162Ex. 311Ex. 43674Ex. 53354Ex. 62111Ex. 7(A)1802Ex. 7(B)79Ex. 7(C)5751Ex. 7(D)2110Ex. 7(E)1481Ex. 7(F)139118103543106776943621017967132422151398144114111444401891171301103129622221221011000000000000000000000000000001304000000001454643932168322043103023160414910191591791210922004480013400192140014270001111169001120011200101000000000000000000000000000000000000000000000114285255393Ex. 46Ex. 53Ex. 7(A)5Ex. 7(C)30Ex. 7(D)12Ex. 7(C)2Ex. 41Ex. 51Ex. 62Ex. 7(C)2Ex. 7(E)2Ex. 41Ex. 7(A)1Ex. 7(C)2Ex. 7(D)1Ex. 61Ex. 7(C)1Ex. 48Ex. 54Ex. 63Ex. 7(A)6Ex. 7(C)37Ex. 7(D)13Ex. 7(E)2NoRecords1Withdrawn9FeeRelated2ImproperRequest4Duplicate4Other23ImproperRequest1Withdrawn1Duplicate1Other2NoRecords2Withdrawn2FeeRelated1ImproperRequest55Duplicate6Other93NoRecords1Withdrawn3ImproperRequest3Other2Withdrawn1ImproperRequest1Other2ImproperRequest1Other2Other11Other2FeeRelated1NoRecords2ImproperRequest2Other2Withdrawn1Other1NoRecords6Withdrawn17FeeRelated4ImproperRequest67Duplicate11Other140Abandoned67(A) now closed10Constructive denial now moot1Untimely4Initial request1Request to create records123N/A007(A) now closed22Constructive denial now moot85Initial request3Agency provided a supplemental response5937(A) now closed1Agency provided a supplemental response12Untimely1Abandoned12Constructive denial now moot1Abandoned12Initial request2Agency provided a supplemental response5No appeal letter provided1Constructive denial now moot2Reqyest for expedition now moot111Agency provided a supplemental response1Litigated and 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work day ranges reported appear to be out of sequence based on the date of the receipt of the request. However, this is attributed to requests that have been “tolled” for clarification or to resolve fee matters consistent with the provisions of the statute. 41119843.28911414276011010102619.519.91021931137.3578111553.740166.516.31005238.837013851601312.52.5438874.76222210419.521010331000000000001353500122822800000000000032424.701461269.201127.527.5000000823701041.4227131961035.941413.542.411201.5201.52392291.687410924.926121236.21016423.63121720.1122258112.841389.41646123.1212218171640111000000001127327360144.5136.5121415401354354311817.5310349420251251011581583007641137.1357.7860.783774281.7203774281.7205.85.85132180513218011115742011574222.754.75469445.20469445.2931274200007420006172324657840246578403.453.45483311048331149.8313.8311057500110575005.835.83753930075393000.810.8194448.44094448.4411.332.33208065.380208065.38101127900012790000.450.453773603773600.40.41750001750000.250.252650002650000.50.55786.5505786.5500.70.76500006500000.40.43510003510000.10.11032601032600.30.34000004000000.50.548000048000132.6115.611267026.584979731764999.5800.10.11505401505400.150.151500001500039115.04154.0412436904.8749797312934877.87136623.340.036211219.330.021930500.02644278.50.009111581.320.015649669.850.02014364.450.009019224.310.017400.0000667.780.00712682.620.012900.000000.0000190.050.010900.000000.000000.000000.000000.000000.000000.000000.000000.000000.0000243551.550.01961584823614195725112381424811142510107617400000000008010101601504000620183DOL was able to achieve a substantial drop in backlogged initial requests, despite having added to the data 191 pending requests that had not, but should have, been included in the FY2012 Annual FOIA report as discussed in the Executive Summary. Whereas all of DOL had 740 backlogged requests at the end of FY2012 (as indicated by the updated data), by the end of FY2013, we were still able to achieve an overall reduction of 19% in the agency’s backlog. This is attributed to the continuing oversight of the departmental management of the FOIA program, the hard work of DOL’s FOIA staff, consistent monitoring of FOIA related performance measures, and sustained effort toward backlog reduction throughout the Department’s 23 FOIA components.DOL experienced an increase from 139 backlogged administrative appeals pending at the end of FY2012, up to 183 backlogged pending as of the end of FY2013. This is attributed to a substantial increase among the number of incoming FOIA appeals received, and a decrease in the number of staff available to address FOIA appeals. 4646710110000001100109100000220000001100000042200000220022000000000000000000000000000001230011000005909142013-09-13122013-04-251102013-07-12562013-09-08172013-04-251102013-07-12562013-09-08172013-09-1312868486288952881634926536127581707973371102241010112749273727012780201017732109181647653755048724972694253027602372672382651831491881495122344793566675696843424448183117341212815130710175531029443943231824181954953213281010211212511415201917222815185601875519224191751741581823017193192514238172416112425015478173000201010580111221621150450740620In the FY2012 Annual FOIA Report, DOL reported this number as 735 backlogged requests. That number was tabulated incorrectly in the human readable format of the report published to our webpage. We are correcting that number here to report 740 requests.12911810910312101068649115210981794224372226925871164554449401211107112111219221212020101000000000000000000000000000033200000000041446435439345484664275714121114281314810104624100000000000000000100000139183As a part of the overall improvement of DOL’s decentralized FOIA program, under direction of the Chief FOIA Officer, OIS continues to promote initiatives that are aimed at improving the FOIA administrative processes across DOL. The Department continues to work towards: improved customer service to our internal and external customers by providing clear and consistent FOIA responses; increased transparency by continuing to make discretionary disclosures of information where there is no foreseeable harm; and expanding DOL affirmative disclosures through the agency website and other mechanisms. DOL has also established robust process measures to closely monitor the timeliness of FOIA processing and backlog reduction. As discussed in the Executive Summary, during FY2013, we continued to analyze and review the data that resulted from our audit of the Department’s FOIA data and located an additional number of FOIA requests that had not been properly logged into the FOIA tracking system. While this ongoing oversight did change the number of pending FOIA requests reported at the end of FY2012, we believe that this review reaffirms our commitment to providing and publishing the most accurate data for the purposes of FOIA reporting, ensured that all FOIA requests received by the Department are answered as accurately and completely as possible and gave an opportunity for OIS to continue addressing data reconciliation issues and make it a part of our regularly scheduled program reviews. In light of all this, the Department still managed to process more requests than it received, close all of the 10 oldest FOIA requests reported in the FY2012 report and exceed the required goals for backlog reduction.