RELEASE – TRANSMISSION OF REVISED MATERIAL TO BE INCORPORATED INTO THE FEDERAL (EEOICPA) PROCEDURE MANUAL: CHAPTER 1-0200, Processing Mail.

 

EEOICPA TRANSMITTAL NO. 14-03                     August 2014

 

EXPLANATION OF MATERIAL TRANSMITTED:

 

This material is issued as procedural guidance to update, revise and replace Procedure Manual Chapter 1-0200, Processing Mail. This version incorporates changes that have arisen since the last publication of Chapter 1-0200, to include:

 

•    Discusses the role of the Central Mail Room (CMR) in electronic imaging of records within the OWCP Imaging System (OIS)

 

•    Outlines the duties of DEEOIC staff in electronic recordkeeping within OIS and the Energy Compensation System (ECS).

 

•    Details procedural guidance regarding the handling of mail received in a DEEOIC office, and circumstances under which certain documentation is to be imaged into OIS locally.

 

•    Includes procedures pertaining to the handling of physical evidence and portable media.

 

•    Provides a list of Categories and Subjects into which documents are place into OIS as Exhibit 1.

 

 

 

Rachel P. Leiton 

Director, Division of

Energy Employees Occupational Illness Compensation

                                                         

 

 

FILING INSTRUCTIONS:

 

File this transmittal behind Part 1 in the front of the new Unified Federal (EEOICPA) Procedure Manual.

 

Distribution:  List No. 3:  All DEEOIC Employees

List No. 6:  Regional Directors, District Directors, Assistant District Directors, National Office Staff, and Resource Center Staff.